# DSUTD-2021 Subcomms
Hi there! Thanks for being interested in being a subcomm for DiscoverSUTD-2021. There are currently 3 events that we need of your help & expertise in:

## 1. Human Library

### Physical Version


Pre Human Library:
1. Liaise with the participants and speakers by helping to email them about the details of the event (email about a week before )

During Human Library (Physical):
1. verify participants and speakers by asking them to show their confirmation email at the entrance (1 subcomm is required here)
2. brief the speakers and participants about the rules of the sharing session and "Questions In A Box" slides at the start with the iPad/laptop given before they start the sharing session (1 or 2 subcomm are required here)

Post-Human library:
1. provide any feedback if necessary
2. help to keep the chairs and tables?

#### Human library confirmation email
To: -insert all participants email-
cc: [e-mail]
Subject: [DiscoverSUTD-2021] Confirmation Human Library

Hello !!

Thank you for signing up for Human Library.

The confirmed details are as follows:
Human Library slot: -insert date- , -insert time-
Location: MPH (Hostel blk 57 level 2 )

Group assigned:
-insert PROF/SENIOR NAME #1-

Participants:
-insert NAME #1-
-insert NAME #2-
-insert NAME #3-
-insert NAME #4-

Do note that we are only allowed to have a maximum of 5 per group and no mixing of group is allowed.
Kindly **show us your confirmation email**, ensure safe distancing of 1 metre when queueing up, and avoid crowding outside of the MPH.

Feel free to me know if you have any questions. Thank you and see you there!

Cheers,

-insert your name-

#### Human library confirmation email (for Prof/Senior)

To: -insert Prof/Senior email-
cc: [e-mail]
Subject: [DiscoverSUTD-2021] Confirmation Human Library

Hi -insert Prof/Senior Name-

Thank you for being part of our Human Library event. As the freshmores will arrive by -insert time- , please come down to outside the MPH 10 minutes earlier at -insert time- to welcome them!

The confirmed details are as follows:
Human Library slot: -insert date- , -insert time-
Location: MPH (blk 57 hostel, level 2)

Group assigned:
-insert PROF/SENIOR NAME #1-

Participants:
-insert NAME #1-
-insert NAME #2-
-insert NAME #3-

Do note that we are only allowed to have a maximum of 5 per group and no mixing of group is allowed.
Feel free to me know if you have any questions. Thank you and see you there!

Cheers,

-insert yourname-

### Virtual Version

Pre-Human Library:
1. help to email out to the participants and speakers about the details of the event (email about a week before )

During Human Library:
1. brief the speakers and participants about the rules of the sharing session and "Questions In A Box" slides at the start in their respective group.

Post-Human Library:
1. provide feedback if necessary

#### Human library confirmation email
To: -insert all participants email-
cc: [e-mail]
Subject: [DiscoverSUTD-2021] Confirmation Human Library

Hello !!

Thank you for signing up for Human Library.

The confirmed details are as follows:
Human Library slot: -insert date- , -insert time-
Location: -insert link-

Group assigned:
-insert PROF/SENIOR NAME #1-

Participants:
-insert NAME #1-
-insert NAME #2-
-insert NAME #3-
-insert NAME #4-

Do note that as Human Library is an intimate sharing session only a maximum of 5 per group and no mixing of group is allowed.

Feel free to me know if you have any questions. Thank you and see you there!

Cheers,

-insert your name-

#### Human library confirmation email (For Prof/seniors)

To: -insert Prof/Senior email-
cc: [e-mail]
Subject: [DiscoverSUTD-2021] Confirmation Human Library

Hi -insert Prof/Senior Name-

Thank you for being part of our Human Library event. As the freshmores will arrive by -insert time- , please join our Discord -insert link- 10 minutes earlier at -insert time- to welcome them!

The confirmed details are as follows:
Human Library slot: -insert date- , -insert time-
Location: -insert link-

Group assigned:
-insert PROF/SENIOR NAME #1-

Participants:
-insert NAME #1-
-insert NAME #2-
-insert NAME #3-

Do note that we are only allowed to have a maximum of 5 per group and no mixing of group is allowed.
Feel free to me know if you have any questions. Thank you and see you there!

Cheers,

-insert yourname-
## 2. Supper

### Physical (Group A) + Digitalising Version (Group B)

Group A - 2 subcomms
Group B - 3 subcomms, preferably someone with moderating bg w Discord.

**Pre-Supper (Grp A & B)**:

1. The morning of supper, Look through form, send supper confirmation email to participants
2. 8:00 Putting up of poster ([attached](https://docs.google.com/presentation/d/1k7Ga2_CFDS_QExUpXMatlRoYBSOou5R4mZwnrnvin9I/edit#slide=id.p1)),
3. Arranging of tables, chairs, and laptops/ipads Discord set up

**During-Supper (Grp A)**

1. Make sure the group of freshmore is registered and direct them to their allocated table to sit.
2. Ensure there is food for everyone.
3. Towards Last 30 mins of supper, if there are any extra food, try to give them away! We don't want any food waste.
4. Inform everyone that "supper time is up, Thank you so much for joining, help us ensure the place is clean"

**During-Supper (Grp B)**

1. Moderate chat on Discord, feel free to join Supperoom with seniors but do be on the look out!
2. As some seniors are joining us on Discord, do go to their channel and inform them when Supper has ended

**Post-Supper (Grp A & B)**
1. Ensure general cleanliness, that everyone clears up their own table,
2. Locking up of MPH (?)

#### Supper Promotion Email

    To: -insert all participants email-
    cc: [e-mail]
    Subject: [DiscoverSUTD-2021] Someone said FREE SUPPER? 

AYEyo freshies 

    Supper has always been a part of SUTD student culture,
    be it staying up to do project work with friends or studying of an exam, you can always spot our students in SUTD campus having supper together!
    
    We know that the Covid restrictions has prevented many from having places to consume food together easily in campus together. 
    **To lift our Supper spirits up, here's a chance for YOU to join Supper with SUTD Seniors/Alumni PHYSICALLY in campus every Monday to Thursday from 8:30pm onwards! Simply Sign up HERE.** 
    Dont worry if you cant make it you can join us virtually through Discord HERE too. (Password: i<30penSUTD)
    
    Remember Supper provided is FREE, there is vegetarian options too. Our WONDERFULISCIOUS Seniors will be there so you can expect to gain HEARTFUL conversations with them while having Supper <3
    
    For more information on Supper with Seniors:
    
    Remember to bring your empty stomach there!
    
See you !!
Emily 
    
    

#### Physical + Digital Supper Confirmation Email
To: -insert all participants email-
cc: [e-mail]
Subject: [DiscoverSUTD-2021] Confirmation Supper with Seniors

Hello !!
Thank you for registering for Supper with Seniors.

The confirmed details are as follows:
Supper slot: -insert date- , 8:30-10:00pm
Location: Dance Studio 3,4,5 (Sports bldg 61 lvl 2)
/ Dance Studio 1,2 (Sports bldg 61 lvl 1)** delete accordingly

Group assigned:
-insert SENIOR NAME #1-
-insert SENIOR NAME #2-

Participants:
-insert NAME #1-
-insert NAME #2-
-insert NAME #3-

Do note that we are only allowed to have a maximum of 5 people per group and no mixing of group is allowed.
Kindly **show us your confirmation email**, ensure safe distancing of 1 metre when queueing up, and avoid crowding outside of the MPH.

Feel free to me know if you have any questions. Thank you and see you there!

Cheers,

-insert your name-

#### Physical + Digital Supper Confirmation Email (To seniors coming physically)
To: -insert senior email-
cc: [e-mail]
Subject: [DiscoverSUTD-2021] Supper with Seniors

Hi -insert Senior Name-,

Thank you for being part of our Supper with Senior event. As the freshmores will arrive by 8:30 pm, please come down to outside the MPH 10 minutes earlier at 8:20pm to welcome them!

The confirmed details are as follows:
Supper slot: 21/9 , 8:30-10:00pm
Location: MPH (blk 57 hostel, level 2)

Group assigned:
-insert SENIOR NAME #1-
-insert SENIOR NAME #2-

Participants:
-insert NAME #1-
-insert NAME #2-
-insert NAME #3-

Do note that we are only allowed to have a maximum of 5 per group and no mixing of group is allowed.
Feel free to me know if you have any questions. Thank you and see you there!

Cheers,

-insert yourname-

#### Physical + Digital Supper Confirmation Email (To seniors coming via Discord)

To: -insert senior email-
cc: [e-mail]
Subject: [DiscoverSUTD-2021] Supper with Seniors
Hi -insert Senior Name-,

Thank you for being part of our Supper with Senior event. As the freshmores will arrive by 8:30 pm, please join our [Discord server ](https://discord.gg/Gz9YzWJh) 10 minutes earlier at 8:20pm to welcome them!

The confirmed details are as follows:
Supper slot: 21/9 , 8:30-10:00pm
Location: Discord **Supperoom 1**
Group assigned:
-insert SENIOR NAME #1-
-insert SENIOR NAME #2-

Participants:
-insert NAME #1-
-insert NAME #2-
-insert NAME #3-

Feel free to let me know if you have any questions alternatively drop me a message via telegram -insert telegram link-. Thank you and see you there!

Cheers,

-insert your name-

### Virtual Version
Subcomms we're looking out for:

1. Preferably someone who can commit to most of the 8 supper dates
1. For the 1st Supper date you're down for, you are able to attend with us physically in the MPH, from 8:00pm - 10:00 pm

This allows us to clear any doubts quickly and provide a support system for everyone. After familiarising with the Supper run, feel free to join us for the rest of the Supper dates at the MPH!

**Pre-supper Group A (3 subcomms needed)**:


1. The morning of supper: Look through form, send supper confirmation email to participants and seniors.

2. 8:00 set up table for collection point (refer to image)

3. 8:15 - 8:30 Distribution of food

4. 9:00 chillax, feel free to join our Supperooms, do make sure to check your telegram

6. 9:30 if there are any extra food, try to give them away! We don't want any food waste.

5. 10:00 Ensure general cleanliness, rearranging tables and chair, locking up of MPH (?)

**Group B (4 subcomms needed):**


1. 8:20 When seniors start coming in, introduce yourself, let them know that participants are currently collecting their food, ensure the seniors have turned on their cam + mic (no tech difficulties), inform seniors that the ending time is 10pm, have seniors to be seated at allocated table.

2. 8:30 Welcome and Encourage participants to turn on cam and mic, have them to be seated at allocated table

3. 9:00 chillax, feel free to join in the supper convo, just be on the eye if there are any late-comers. Also, do check your telegram/emails for any alerts!
(Note: In the email, we would have Supper seniors to know of your telegram handle for them to reach out to you easily!)

4. Make yourself the spotlight,inform everyone that time is up, kindly wrap up convo , thank everyone for coming to Supper! 🙂

#### Virtual Supper Confirmation Email

To: -insert all participants email-
cc: [e-mail]
Subject: [DiscoverSUTD-2021] Confirmation Supper with Seniors

Hello !!

Thank you for registrating for supper.

The confirmed details are as follows:
Supper slot: -insert date- , 8:30-10:00pm
Location: -insert Gathertown link-

Group assigned:
-insert SENIOR NAME #1-
-insert SENIOR NAME #2-

Participants:
-insert NAME #1-
-insert NAME #2-
-insert NAME #3-

**Feeling hungry?**

Supper Collection point: MPH (blk 57 hostel, level 2)
Time: 8:15pm.
Remember that your seniors will be in the call by 8:30pm, don't be late!
Kindly **show us your confirmation email**, ensure safe distancing of 1 metre when queueing up, and avoid crowding outside of the MPH.
Feel free to collect the meal packs for your group too!

Thank you and see you there!

Cheers,

-insert your name-

#### Virtual Supper Confirmation Email (To seniors)

To: -insert all participants email-
cc: [e-mail]
Subject: [DiscoverSUTD-2021] Confirmation Supper with Seniors

Hello -insert senior names-

Thank you for being part of our Supper with Senior event. As the freshmores will arrive by 8:30 pm, please join our [Gathertown platform ](-insert link) 10 minutes earlier at 8:20pm to welcome them!

The confirmed details are as follows:
Supper slot: -insert date- , 8:30-10:00pm
Location: -insert Gathertown link-

Group assigned:
-insert SENIOR NAME #1-
-insert SENIOR NAME #2-

Participants:
-insert NAME #1-
-insert NAME #2-
-insert NAME #3-

**Feeling hungry?**

Supper Collection point: MPH (blk 57 hostel, level 2)
Time: 8:00pm.

Kindly **show us your confirmation email**, ensure safe distancing of 1 metre when queueing up, and avoid crowding outside of the MPH.
Feel free to collect the meal packs for your group too!

Thank you and see you there!

Cheers,

-insert your name-

### 3. AMA Telegram Group