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title: Can You Delete Emails from One Sender in Outlook? Easy Guide

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# Can You Delete Emails from One Sender in Outlook? Easy Guide


Email inboxes can quickly become overwhelming, especially when you receive hundreds of messages every week. Among those, you might have a sender who clutters your inbox with newsletters, promotions, or unnecessary updates. The good news is that Microsoft Outlook makes it possible to manage this issue efficiently. Yes—you can delete emails from one sender in Outlook, and there are several ways to do it depending on whether you are using Outlook on the web, the desktop app, or the mobile version.

## Why Delete Emails from One Sender?

**Before jumping into the steps, it’s worth understanding why this feature is so useful. Some common reasons include:**

**Decluttering your inbox:** Over time, bulk emails from one source can overwhelm important messages.

**Freeing up storage space:** Especially if your Outlook account has limited storage, removing old or irrelevant emails helps.

**Improving productivity:** A cleaner inbox helps you focus on work or personal priorities without distractions.

**Avoiding missed messages:** When your inbox isn’t full of unnecessary content, it’s easier to spot important emails.

## **Deleting Emails from One Sender in Outlook on the Web**

Outlook on the web provides a simple and quick way to clear emails from a particular sender. Here’s how:

**Log into Outlook on the web using your browser.**

In your inbox, use the search bar at the top.

Type the sender’s name or email address. Outlook will display all messages associated with that sender.

Once results appear, click the checkbox at the top left to select all emails.

**Press the Delete icon (trash can) to remove them.**

If there are thousands of emails, Outlook may not load them all at once. In that case, delete in batches by scrolling down and selecting more messages as they load.

**Deleting Emails from One Sender in Outlook Desktop App**

If you’re using the Microsoft Outlook desktop application (part of Microsoft Office or Microsoft 365), the steps are slightly different:

**Open Outlook on your computer.**

In the search bar at the top, enter the sender’s email address.

Outlook will filter all messages from that sender across your folders.

Highlight all results (you can use Ctrl + A on Windows or Command + A on Mac).

**Right-click and choose Delete.**

You can also shift these emails to your Deleted Items or Archive folder, depending on whether you want to remove them permanently or just clear your inbox.

Deleting Emails from One Sender in Outlook Mobile App

On the mobile app, deleting emails from a single sender is a bit more manual but still manageable:

Open the Outlook app on your iOS or Android device.

Use the search icon at the bottom and type the sender’s name or email address.

## All related emails will appear.

Tap and hold one email until checkboxes appear, then select the others.

Tap the trash can icon to delete them.

While bulk deletion is easier on desktop or web, mobile users can still manage unwanted senders quickly.

Using Sweep Feature in Outlook

Outlook on the web offers a special tool called Sweep, which is designed to handle unwanted senders efficiently.


## Select your preferred option and confirm.

The Sweep tool not only clears existing emails but also prevents future clutter from that sender.

Creating Rules to Block or Auto-Delete Emails

Another way to manage emails from a particular sender is by setting up a rule in Outlook. This ensures that whenever a new message from that sender arrives, Outlook automatically deletes, moves, or flags it.

## On Outlook Desktop:

Right-click on an email from the sender.

Select Rules > Create Rule.

In the popup, choose From [Sender’s Email Address].

Select the action—such as Delete or Move to folder.

Save the rule.

## On Outlook Web:

Go to Settings (gear icon).

Select View all Outlook settings.

Navigate to Mail > Rules.

Add a new rule with the condition From [Sender].

Choose the action, such as Delete.

From that point on, Outlook will automatically handle emails from that sender without your intervention.



## Final Thoughts

So, can you delete emails from one sender in Outlook? Absolutely—and it’s easier than you might think. Whether you’re on the web, desktop, or mobile, Outlook provides multiple ways to bulk delete messages, block future clutter, and maintain a streamlined inbox. By using features like search, Sweep, and rules, you can quickly clear unwanted messages and ensure your email stays organized.

If you often deal with email overload, consider making inbox cleanup a regular habit. Setting up automatic rules or using the Sweep feature can save you countless hours in the long run. With just a few clicks, you can regain control of your Outlook inbox and focus on the messages that truly matter.