--- tags: meeting note --- # CodeRefinery team meeting :::info - Date: **Every Monday**, 14-14:30 CET / 15-15:30 EET - Invited: Everybody welcome - This document: https://hackmd.io/@coderefinery/team-meeting - Zoom connection details: https://uit.zoom.us/j/62141400945 - To-Do list: https://coderefinery.org/tasks/ ::: ## 2023-09-18 - Team meeting minutes archived - H1/2023 in https://hackmd.io/@coderefinery/cr-team-meeting-archive-01-06-2023 - 2022 in https://hackmd.io/@coderefinery/cr-team-meeting-archive-2022 - Maybe git repo better? - Git repo later, don't delete yet - Workshop starts tomorrow ([Planning doc](Workshop-2023-Sep)) - Do we have somebody who can host Zoom? (at least day 1 and 2). What this means: - either having host key or connecting 30 minutes before workshop to become host - screen-share Matias's how-to-zoom slide - EG maybe, we will check - Who do we have to answer collaborative document? (at least day 1 and 2). What this means: - editing questions - archiving questions to keep document short and responsive - Tue: DI with support from DP - Wed: JH with support from DP - Thu: RB - Git intro going through re-design. Biggest change is to also offer web as alternative. Also "main" as default and using "switch"/"restore". Preview: - https://coderefinery.github.io/git-intro/basics/ - https://coderefinery.github.io/git-intro/archaeology/ - Email after day 2 https://coderefinery.github.io/2023-03-21-workshop/communication/#2023-03-22-summary-day-2-and-day-3-preparation - MOOCify CodeRefinery - Agree on "taskforce"/planning date - Use team meeting - [In-person retreat](https://hackmd.io/@coderefinery/in-person-retreat-2024) - Agree on planning meeting date - Use team meeting - Move team meeting to another time? - Poll after the workshop - Bring your own code -sessions 2nd and 9th Oct after team meetings ## 2023-09-11 - Can we offer "bring your own code" session(s) after the coderefinery workshop? the week later and/or few weeks later - to support learners with application of the learned stuff to their own code - RB: yes but please add to schedule and calendar - SW: can some people commit to this? eg 2. and 9.10 at 16 EEST , SW could host - RB: yes I have time to be there and help - If you participate in the workshop in any role, please make sure you are listed at https://coderefinery.github.io/2023-09-19-workshop/ - Who will present the "welcome and introduction" and "concluding remarks" at workshop? - Richard - Please help improving installation instructions - https://coderefinery.github.io/2023-09-19-workshop/ - https://github.com/coderefinery/installation/issues - RB: thanks so much for issue reports but please also send pull requests. I will unfortunately not have any time this week to convert issues into PRs. - How will the "open Zoom exercise room" work? - can we have the slide (which was presented in chat) in some source format? - can we add some information on https://coderefinery.github.io/2023-09-19-workshop/ - On-boarding sessions - https://coderefinery.github.io/2023-09-19-workshop/#schedule - Who will participate? - Sep 12 on-boarding: RB - Sep 12 install-help: RD - Sep 13 on-boarding: SW - Sep 13 install-help: RD - List of exercises is up to date? - https://coderefinery.github.io/2023-09-19-workshop/exercises/ - Please verify this for your sessions - Do we have enough people to answer questions in document? - If you want to get all links (zoom, collaborative document), the easiest thing is if you register, then you get them automatically - This document is getting long and sluggish, where should we archive the older sessions? - MOOCify CodeRefinery? - shorter sessions to do at own pace over longer time - modular lessons - team can focus more on support - certificates in the end - possible problems? -> commitment, interaction, ... - discussion could be on Zulip - CR taskforce to work on exploring the options? - Summary for Mastodon - We had a busy meeting talking about the upcoming workshop + future. Onboarding tomorrow, and we are excited for the best workshop yet next week. There is still plenty of room for help of small and big sizes: https://coderefinery.github.io/2023-09-19-workshop/ ## 2023-09-04 - install instructions (please simplify, please verify, please clarify) - https://coderefinery.github.io/installation/ - MJ: There could be overall less explanation to make room for clear step-by-step instructions - prepare zoom exercise setup - [Workshop Zoom Planning HackMD](https://hackmd.io/@coderefinery/ws-zoom-instructions) - See if you can edit the [Keynote in browser](https://www.icloud.com/keynote/029dhbpDDM3Min-NgpZTQWaRQ#CR_WS_ZOOM_Instructions) - SR pointed out that there should be someone in the Zoom to oversee that Code of Conduct is followed - Can we somehow state that this is the CoC and ask them to report? - read and update onboarding manuals - These? https://coderefinery.github.io/manuals/ - furher disseminate the workshop. repost the linkedin [event](https://www.linkedin.com/events/coderefineryworkshopseptember197097925251006644224/comments/) ## 2023-08-28 - Online "writing retreat" retrospective - what was good and to keep? what to change for next time? - it is not easy to free up time - but it can help to know that others have somehow time at the same time - more regular check-ins - In-person "Future and Writing" retreat - https://hackmd.io/@coderefinery/in-person-retreat-2024 - steering group might want to participate in part of it - January or February? autumn is filling up and RB does not have a "free week" left - is zulip poll enough? what dates to offer? - 15.jan, 22.jan, 29.jan, 5.feb - Help needed: mainly pre-schedule decision making like getting the dates and location. - Transportation - Coordination - Schedule during the event - Places around Tromso: - https://en.uit.no/infrastruktur/enhet?p_document_id=675269 - http://www.haraldvollen.no/ - Places around Helsinki: - Kavalahti, https://partiokampat.fi/kavalahti/, photos: https://papa.kuvat.fi/kuvat/TOIMINTA/Partiok%C3%A4mp%C3%A4t/Kavalahti/ - Lesson development - "main" branch is default - use "git switch" and "git restore" instead of "git checkout" - are installation instrcutinos updated with the minimum version that has these? - no - git-intro motivation reworked - testing lesson reworked - git-intro: will probably offer a command-line track (default) and a web track (optional) - modular code development: more focus on command-line interface creation - Jupyter-lesson on the works -MJ - Workshop - 130 registrants - Please advertise all! - Channels stats from last time: https://github.com/coderefinery/workshop-stats/tree/main/2023-Mar/plots - Workshop preparation most pressing tasks - update detailed schedules - please go through https://coderefinery.github.io/installation/ - install instructions are clear and work? will they be clear if somebody only wants to attend 1 session? - zoom exercise setup: short document/page/infographics that explains how to join our central zoom either as exercise leader or as learner or as expert helper - MJ - reserve time for on-boarding and install help (it should be in your calendar) - Citable lessons - we have one: https://zenodo.org/record/8280235 - next steps: automation and other lessons (see chat for more info) - Link to chat? -> "lessons" -> "citable lessons" ## 2023-08-21 - Steering group meeting tomorrow, agenda: https://docs.google.com/document/d/1DQ8jzYmVOTa8ETrVbH6jdNDxT1TjTpN8GF2_hQZJXZc/ - NeIC funding after 2023 - towards non-profit organization - How to get organisations to donate workhours? What do they get? - Training for staff: more effective coding workflows, training for trainers - Visibility? - "we understand your needs better than other commercial companies" - freemium model: basic training is free and hackathons and on-demand can cost - Workshop preparation steps: - How-to join video editing (RB) - Draft communication - Templates link: last workshop is probably the best starting point - Draft a plan/infographics/page for self-organized Zoom - Detailed schedule - Install instructions - Adjust [manuals for onboarding](): we have this time a session for video leaders and in-person leaders - Lesson development: Wed-Fri - The Idea: Choose a lesson, go through, create issues, fix issues - How about also practicing the lessons? - MJ: A thought: can we make the lesson format to be more like "short introduction and opening discussion, all info on topic, then demo or exercises or discussion" with clear separation/transition in between (RD: +1) - This could result to short (10-20min) videos (cut from the recording) and later on the workshop moves towards practical doing - I know we have been trying to do it earlier. My feeling is that this strictier structure would give the result more production value. - Streamlining idea: instead of workshop.. - We could do videos + regular Q&A sessions - Many benefits: please list here - Much easier to organise those smaller Q&A's or miniworkshops that have each time a certain topic - More streamlined work - Some possible drawbacks: - People join live stuff for the ambience - There's also something in joining an event - Toot :elephant: - Lesson development retreat happens this week. - In the weekly team meeting the discussion went on to different possibilities in sharing knowledge. Would you rather participate in 2-week workshop or watch short videos and attend a monthly Q&A-session? Share your thoughts now, or join the workshop (https://coderefinery.github.io/2023-09-19-workshop/) and let us know afterwards. ## 2023-08-14 - Advertise September workshop. - Update your status [here](https://hackmd.io/-DpjUSRDTiyhRVoSCR0rvw?edithttps://hackmd.io/-DpjUSRDTiyhRVoSCR0rvw?edit) - Dhanya will follow up - Mark which lessons you want to - [September Workshop planning HackMD](https://hackmd.io/@coderefinery/2023-Sep-ws-planning) - RB is reaching out to instructors about lessons; not worried that we will fill the slots - Summary Mastodon Toot: The September CodeRefinery workshop is 5 weeks away (minus onboarding 1 week before). We are starting to share lessons to the teachers. Everyone can already register at: https://coderefinery.github.io/2023-09-19-workshop/ ## 2023-08-07 - Online writing retreat: - somehow all the votes reset on zulip? there is only one vote now - dates: Aug 23-25 - RB will add to CR calendar - Video on how to join workshop: RB has a raw recording of two takes but needs to cut it - MJ can edit - SC workshop abstract deadline Aug 11: RB working on it, SW can help (where do we work on this? -> https://github.com/coderefinery/reports-and-proposals/blob/sc_workshop/sc23-proposal/workshop/abstract.md) - "CodeRefinery in 1 h" - draft will be shared soon - Citable lesson: Samantha working on it (this week something may happen, no time so far) - **Workshop** - 33 registrations currently for Sept workshop - HackMD containing June WS planning meet notes https://hackmd.io/@coderefinery/2023-september-workshop-planning-meet-2023-06-16 - [Official planning HackMD](https://hackmd.io/@coderefinery/2023-Sep-ws-planning) - Newsletter archive: https://tinyletter.com/coderefinery/archive - Carpentries lesson template test: not forgotten but waiting for email answer; RB is on it; same as meeting with Carpentries, postponed to end of September/October (after another internal meeting, SW can organize) - Idea: create short videos on smaller topics realted to Git etc. - Planning hackmd: https://hackmd.io/@coderefinery/cr-videos - Summary Mastodon toot: Our writing retreat to update lesson content will happen Aug 23-25. Looking forward for the lesson development happening there. Also stay tuned for an upcoming video on how to join CodeRefinery Workshop and a 1 hour summary lesson explaining CodeRefinery ## 2023-07-31 - Online writing retreat: decide about dates - currently Aug 23-25 looks best but only 2 votes so far - RB working on "CodeRefinery in 1 hour" talk - part of PDC summer school - including 3x30 min exercises: git/github, cmake, containers - We are invited to send an abstract to https://us-rse.org/rse-hpc-2023/ - we can condense the RSEcon/SC abstracts to a lightning talk - We are invited to contribute a paper about CodeRefinery - > Based on your presentation entitled “CodeRefinery: What We Learned from Teaching Software Engineering Practices to Students and Researchers in Nordics and Beyond” in SIAM CSE23, we wanted to invite you to consider writing a paper as an article for the Software Engineering Department in the Computing in Science & Engineering magazine, published by IEEE, which we edit. The Software Engineering Department accepts both peer-reviewed and editorial content. We are happy to discuss the options with you to choose the one that best fits your needs. If you are interested, please contact us with your idea so we can help make sure it is a good fit. In addition, if you have other ideas or topics that you would like to write about, we are interested in discussing those with you. You can find more details about the Department here: https://www.computer.org/digital-library/magazines/cs/track-calls-for-papers#Software%20Engineering - we are looking for people who would like to be co-author - SW interested - MJ interested in greating figures - Articles for this track should not exceed 6,000 words, including all main body, bibliography, biography, and table text. Each table and figure counts for 250 words. - Motivation: one could finally cite us, currently we can only point to the project URL - Citable lessons - adding CITATION.cff to all lessons is the first step (everything else is either easy or not so important) ### Mastodon summary toots We will now try something new: concluding each of our weekly team calls with a short summary on Mastodon (coming up in next toot). This way the community can stay informed and another bonus is that it encourages us to reach a conclusion that is short to read and easy to communicate to those who were not at the meeting. Team meeting summary 2023-07-31 We are planning an online writing retreat for our lesson content for end of August. The retreat gives an opportunity to develop material together. To join, please find us on chat or subscribe to the calendar invite (https://coderefinery.org/calendars/). Improved citability: Our goal is to make it possible to cite individual lessons. Working on conference presentations (RSECon'23 confirmed, SC'23 WIP) and starting a manuscript towards a paper about CodeRefinery. ## 2023-07-24 - Online "writing retreat" - 2-3 days which we can block in calendar to focus on writing/creating/updating lesson content - poll: see chat - Registration for workshop is open: https://coderefinery.github.io/2023-09-19-workshop/ - Website got a number of updates: https://coderefinery.org/ - more to come, see issues - If you want to help out, https://coderefinery.org/tasks/ is currently the best way to find out what needs help - CR inspired project https://www.cecam.org/workshop-details/1260 - www.cecam.org is a good place to advertice to get exposure for EU grants ## 2023-07-10 - Schedule update seems good - Online writing retreat - Aug, to be scheduled - In-person writing retreat - Oct 16-20 seems a good fit - Oct 23-27 collides with Nordic-RSE unconference - We can try around Aug 22-23 ## 2023-07-03 - Sep workshop - we will go for a hybrid model: keep two weeks but add more air/space in second week to lessons and inbetween lessons and make lessons more relateable - TODO list - create a page where it is clear how people can help - August 22-23 meeting - we will drop this but RB needs to communicate this to all affected