# CarpentryCon 2020 Planning

## Who has spotlight and who speaks

- 1-3 Naoe
- 4-6 Radovan
- 7-9 Richard, in breakoutroom slide 9 spotlight goes to Naoe
- 10-13 Anne
- 14-15 Radovan
- 16 Richard
- 17-19 Naoe
- 20-21 Richard
- 22 Naoe
- 23 Petri
- 24 Matus
- 25 Samantha
- 26 Radovan
- 27 Anne
- 28 Naoe
- 29 Richard
- 30-31 Radovan

## HackMD questions to copy-paste

- Is there a need for more intermediate/advanced Carpentries-style material for
learners who have completed a basic Carpentries training?
- What topics/courses are needed?
- What keeps our material from being used already?

## Notes

- [X] "Who presents" - put it in markdown comments, also presentation notes in comments.
- [name=Naoe Tatara] means that this is done.
- how we did it
- first two AF slides: consider combining bring your own breakout room and teams
- where do we explain the general organization/structure?
- [name=Naoe] This is supplemented by "Zoom room use for pre- and post-session" (slide 17)
- consider moving "lecture and exercises" before the first two slides
- option [name=Matus] 1. Lectures & code-along exercises in the main room, 2. Get help in a breakout room (3-10 people; also work-alone exercises), 3. Bring your own breakout room (option to register as a team)
- Register as teams
- Registration form, "team name"
- Personalized emails with room numbers
- Zoom name = "(5) Richard Darst" or "(5,H) Richard Darst"
- install verification time
- this was also a run-thorough to get helpers familiar with basic concepts.
- We should have been more prepared: link helper hints in manuals.
- Hierarchical helpers already start here
- OS-specifics can be new to helpers, too.
Helpers could help on the same OS. Make install verification breakout rooms OS-specific. BO rooms should be called "Linux", "macOS", "Windows"
- install instructions can also serve as soft start into the workshop
- Credit Australian guy for this idea
- [name=Matus] Was super useful for many participants & helpers, also to test and get familiar with Zoom and breakout rooms. There was more installation and verification than just git & Python, I remember we spent quite some time with Jupyter Lab extensions (and those were also an issue in the exercise at the end of the workshop, so very useful that we went through the pain in the verification session)

## Outline
(basis: 3 messages to bring across)
- Pre-session
- Icebreaker:
- What's the largest you have taught online?
- (5-10) Introduction to session (Naoe)
- brief intro to the section
- how hackmd works - use hackmd for continuous questions
- contents
- (5) What is CodeRefinery (Radovan)
- What is CodeRefinery?
- How does it relate to Carpentries?
- Lightning slide-deck (3 slides, link to web)
- Audience: our audience is not mostly pure beginners
- Ask Question via hackmd:
- Is there a need for more intermediate/advanced Carpentries-style material for learners who have completed a basic Carpentries training?
- What topics/courses are needed?
- (2+10+3) A vision of reaching many people at once (Richard)
- What was a Mega-Workshop? and why?
- Why you would want to - the promise of technology reaching everyone.
- Why you need a vision (Mega-Coderefinery vs HPC kickstart)
- You can get even *more* out of it
- Question to audience via breakout room, answers in hackmd:
- How can large be more inclusive? How is it less?
- What technical obstacles does it have?
- Do we discuss results in main room?
- (20) how we did it (we briefly go over each of these points, encourage questions) (Anne)
- bring your own breakout room (Anne)
- teams can register as teams (Anne)
- helper training (Radovan)
- hierarchical helpers (Radovan)
- required preparation, install times (Richard)
- "lecture and exercises" - (but I think this isn't the right name, it's not quite "filpped classroom", what is it?) (Anne)
- short lectures and "asynchronous q&a" in main room
- exercises more in the breakout rooms among groups
- collaborative notes (we get even more questions now) (Naoe)
- Distribution of roles (Naoe)
- Streaming and recording (Richard)
- (20) Role presentations (2-3 min each
- (They should: say what the role is, why the role is important, say what you thought, what went well, what should be improved. Please also check what the other roles are, so that you can focus on what makes your role special)
- one slide per role
- Naoe starts this session by giving word to the speakers
- learner (Petri)
- helper (Matus)
- learner/helper on a team (Samantha)
- role is different from helper because we knew each other before, they know my background (have visited same course before as learner)
- since we all knew each other before, the barrier of asking questions/discussing topics was lower than in random teams
- easier to explain workflows by using usecases from our work
- but also easier to get lost in non course related stuff
- expert helper (Radovan)
- instructor (Anne)
- host (Naoe)
- hackmd master (Richard)
- (5-10) Future outlook and Q&A session (Radovan)
- Format:
- 1-2 slides but q&a and "discussion" via hackmd
- Continue with online workshops even later - this is not "replacement to in-person" but much better in some ways
- Does this work in all audience types? Diversity, tech background.
- Encourage and accept lurkers more (better experience when streaming).
- How can we make a federated model via the stream? We don't know yet.

Aug 26, 12:00 - 13:30 CEST, 13:00 - 14:30 EEST

## Roles
-

# Proposal
---
title: CarpentryCon 2020 proposal
description: This is a proposal of panel session at CarpentryCon 2020 @ home regarding mainly mega CR. Refer https://github.com/carpentrycon/carpentryconhome-proposals
---
## Title of the session: Mega CodeRefinery online workshop - How to scale up online workshop to reach 100 learners?
<!-- (Carpentries comment)Please provide a short title of your proposal capturing what your target audience would expect in this session.
-->
### Session details

* Session type: Panel session
* Keywords: online workshop, scaling-up, best practice, lessons learned <!--(Carpentries comment)Please provide 3-5 keywords to help your expected target audience to decide the relevance of this session-->
* Permission to record this session: Yes
<!-- (Carpentries comment)Please asnwer in 'Yes' or 'No', Since this session will be possibly taking place in a time zone that is not compatible for everyone, we would liek to record the presentation/introduction and conclusion/final wrap up part of your session through Zoom recording option.
(Naoe's comment) I think it is a good idea to record for better visibility of CR-->

### Abstract
<!-- (Carpentries comment)Please provide a short abstract of no more than 250 words - give some background, format of the session, learning/expected outcome, target audience, and possible future directions."-->

In the CodeRefinery project we teach tools and practices for collaborative reproducible research software development, following the Carpentries style of teaching and workshop organization. Due to the outbreak of Covid-19, we were forced to cancel several in-person workshops planned in the spring 2020. As The Carpentries started piloting online workshops, we also shifted our gear to hold online workshops. After successful CodeRefinery online workshop with middle-sized cohort of participants (approx. 25 learners on average per day), we held a 'mega' CodeRefinery online workshop where we accepted 120 registrations as both learners and helpers.
In this panel session, we will present how we ran the workshops including small but critical tactics. (The current plan is that) Organizer, instructor, expert helper, helper, and learner, each of them will present their perspective and discuss our experiences and lessons learned. (Note: If it is difficult to have a panelist for any of the roles, we will try to summarize feedback from those who fall under the role and a lead or co-lead will present on their behalf.)
This session aims to reach audience that are interested in online workshops and scaling up community, regardless of their roles. We hope that our experiences will provide with some inspiration to the session participants for planning their organization of or participation in workshops.
<!-- 174 words -->

### Personal details

* Name or pseudoname of the session lead: @naoe-tatara <!-- Naoe can lead the session, but needs panelists that can talk about their view points! Or if there is anyone else who can volunteer, it is more than welcome!-->

* Co-leads' names (we recommend involving 2 helpers/co-leads):
- [ ] Organizer: @rkdarst
- [ ] Instructor: @annefou, @bast
- [ ] Expert helper:TBD
- [ ] Helper:TBD
- [ ] Learner:TBD
- [ ] (potentially) Learner by stream:TBD

* Email or other ways to contact the session leads/co-leads: @naoe-tatara

* Country of residence and/or compatible Time Zones (provide options): CEST/EEST

* Would you like to present this multiple times, in other time zones: No

* Would you like to volunteer to be listed as a wrangler/host for your time zone
<!-- (Naoe supposes that this applies only to the proposal submitter, so she will consider how to answer to this question) -->

* Other comments: WRITE HERE