# Schedule Letter
meet.opensuse.org/creative-freedom-summit-backstage

Make a sched account:
https://sched.com/login

Add your slides to your session on Sched.

Pre-Recorded Videos:
https://drive.google.com/drive/folders/1KGAUkGe7bjbFjCGWzW6MRDs-TRiYMcjs

# Acceptance Letter
Subject: Creative Freedom Summit 2023 - Talk Acceptance Notification

Dear FNAME,

tl;dr: Your proposal(s) have been accepted for the Creative Freedom Summit 2024. Confirm your acceptance by December 22nd at https://cfp.fedoraproject.org/acceptproposals.

We are very pleased to inform you that your proposal(s) listed below have been accepted for the Creative Freedom Summit 2024.

PROPOSALS

The Creative Freedom Summit is going to be held on January 23-25th as a virtual event. We are working hard to publish the schedule by January 8th using Sched.org. Once the schedule is live, we will ask you to update your bio and abstract directly at Sched.org.

Your talk
Talks are presented virtually on Jitsi(we will provide the link closer to the event) and will be stream to the Creative Freedom Summit Element and Peertube Channels.

You will have a fixed time slot for giving your presentation. Be sure to include at least 5-10 minutes for questions from the audience. Feel free to invite your colleagues and friends to interact with people in chat while you are tpresenting. A host will help you monitor the time spent during your time slot, address questions from the audience during your session, and assist you in case you run into any issues.

Confirm your participation by December 22nd
Please confirm your participation at the Creative Freedom Summit 2024 by filling in this form https://cfp.fedoraproject.org/acceptproposals as soon as possible, and no later than December 22nd. If we don't have confirmation from you by that date, your time will be allocated to another speaker. If you have any time preferences or limitations for your presentation or other concerns, please comment on the form linked above.

If we have accepted more than one session that you proposed, we are expecting you to do at least one, but you don't need to do them all. You can opt out from presenting any of the accepted talks by unticking the talk title in the form linked above.

Important dates
* Confirm speaking: December 22nd, 2023
* Event: January 23-25th, 2024

Feel free to contact us at [e-mail] with any questions.

Please accept our gratitude and congratulations on your proposal acceptance to the Creative Freedom Summit 2024!

We are delighted to have you participate-

The Creative Freedom Summit 2024 Team

# Copied from CfP Platform

Hello FNAME, We are reaching out today with speaker information for the Creative Freedom Summit. This will cover what to expect and what to do as a speaker for the event, as well as a couple other pieces of information about the event overall. Please feel free to follow up by emailing [e-mail] with any questions.
Review the schedule Please review the schedule for the Creative Freedom Summit on Sched. We did our best to accommodate preferred time slots and notes provided on the confirmation form. If anything has changed and you will not be able to make the time your session has been scheduled, please email [e-mail] as soon as possible to let us know. Some of our speakers have flexibility, so if we need to rearrange things to ensure your participation, that is a possibility.  
You can visit Sched.com to make an account if you don't have one. We encourage speakers to fill out their Sched profiles, make any necessary edits to your sessions description, and add a file for your slides. 
Test your A/V and screen sharing We are using a Jitsi Meet instance that will stream to the Creative Freedom Summit Element/Matrix Channel and Peertube Channel for the Summit. We welcome you to use the Summit Green Room we have set up for speakers to test your A/V and screensharing (you will need to login to Jitsi in order to test). Jitsi supports a handful of common browsers on desktop and mobile. For more information check out the Supported Browsers page on the Jitsi Meet Handbook.
Upload pre-recorded session files If you plan to pre-record your sessions, please upload your video file by January 16th, 2024, to this Google Drive Folder. If you have issues accessing the folder, you will be late uploading, or have decided to move to a live session, please contact [e-mail] to make the organizing team aware. 
Join the Summit and Speaker Channels on Element/Matrix You’ll need a Matrix network account to join the event live and to interact with other participants. If you don’t already have an account you can create one via Element’s Create Account page. Element offers free desktop or mobile apps to join the summit. Element also offers a web app that allows you to join from your browser.
Once you have an Element account and preferred method of access, we encourage you to join the Creative Freedom Summit Element/Matrix Channel to interact with attendees at the event and watch other sessions. We have also set up a Creative Freedom Summit Backstage Channel to connect with the other speakers at the event, as well as have a direct line of communication to the organizers in case of technical difficulties.
Join the live streaming Jitsi Meet instance for your session Please join the streaming Jitsi Meet instance 1-2 minutes before your session starts: https://meet.opensuse.org/creative-freedom-summit-backstage
A host will be on screen to welcome you and help you kick off your session. The host will also join near the end of your session to moderate questions from the audience and ensure we are staying on schedule. Note that once you join the Jitsi Meet instance, you may be streaming live to the Creative Freedom Summit Element/Matrix and Peertube Channels. We will be cutting the stream off in between sessions, but there is a chance the previous session will run right to the end. The recordings will be available on the Peertube Channel shortly after the event, and will eventually be posted to the Fedora YouTube Channel after we process the videos.
Please do not share the live streaming link. If you want to invite colleagues/friends/family to watch your session, please send them to the Element/Matrix and Peertube Channels.
Q&A You have a fixed 25 or 50 minute time slot. We encourage you to include 5 to 10 minutes for questions from the audience, but it’s up to you how much time you want to dedicate to Q&A. If you would like a set amount of time for Q&A please let the host know at the beginning of your session. If you run out of time the Q&A can continue in the Summit Element/Matrix channel.
Calendar Invite In order to help remind you when your session is happening, we will be sending you a meeting invite via Google Calendar to the email you provided on the CfP platform. For some of us, if it’s not on our calendars, it’s not happening! But if you would prefer not to track it this way, feel free to decline or ignore the invitation.
Help us get the word out on social media We are excited about the Summit and we hope you are too! Help us spread the word by connecting with Fedora on social media, boosting our posts, and/or creating your own posts on your platform of choice. Please use the hashtag #creativefreedomsummit on your posts.
Mastodon: @[e-mail] Instagram: @thefedoraproject Twitter: @fedora + @design_fedora Facebook: @TheFedoraProject Linkedin: Fedora Project If you have any questions, feel free to reach out by email to [e-mail].  We are looking forward to this year's Summit- the program looks amazing thanks to speakers like you! - The Creative Freedom Summit 2024 Team