# Creative Freedom Summit - Meeting Notes

## October 24th, 2024

### Attendees
- Marie
-

### Agenda

## October 8rd, 2024

### Attendees
- Marie
- Madeline
- Emma

### Agenda

- Checking in on Fedora Design team hackfest idea
- Plan it with Emma & Madeline's convenience/funding in mind

- Creative Freedom Summit 2024 videos
- Madeline ran into some bumps with video production
- Ideas on moving forward:
- Unedited chopped vids to YouTube
- Check in with Roland and Vint via the Creative Freedom summit back stage chat (Marie)

- Follow up's on to do's:
- Madeline to check out video production assets and ensure she has everything she needs
- Marie to look at time frame for last years event
- Marie to reach out to Roland
- Keep missing each other on Element. No solid answer from him yet on his thoughts about not doing 2025 edition.
- Emma to discuss with Matthew/Justin
- Matthew said to "keep the momentum" with Madeline
- Matthew seemed neutral when talking with Emma
- Could push the event to later in the year?
- What would be a better time? The timing seems good in January for a multitude of reasons
- Restream.io was used for the Fedora release parties

https://gitlab.com/fedora/design/creative-freedom-summit/issues/-/issues

- What if we do an alternate hang out or social activity in replacement of 2025 event?

- Event Organizing Schedule for CFS 2024
- CfP platform confirmed - August 29th
- Choose dates & determine CfP requirements - September 19th-28th
- CFP promotion October 9th-December 1st
- Reaching out to past & invited speakers - mid/end October
- Send acceptance emails - around December 7th
- Speaker confirmations due - December 22nd
- Promotional art creation - December 7th through beginning of January
- Fedora badge requested - January 10th
- Event focused promotion January 10th-January 25th
- Social media accounts
- Cross-posting to other communities
- Platform runthroughs - January 17th-

## September 24th, 2024

### Attendees
- Marie
- Emma
- Madeline

### Agenda

- Creative Freedom Summit future
- Justin proposed a design hackfest at FOSDEM in 2025. February 1-2nd.
- This would be close to the creative freedom summit
- Doesn't feel like both of these things can happen
- Emma mentions that things have gotten busier at work (Podman in particular). Agrees that both things aren't possible.
- Marie mentions FOSSBackstage, they have a Open Source Design track
- Talking about skipping a year
- Emma is neutral, it doesn't mean its gone. Giving us time to recoup. We can start early in 2026
- Madeline is also neutral. Wants to get outside perspectives.

- Creative Freedom Summit 2024 videos
- https://peertube.tv/w/p/5sLBqfp9uG2vevitnStkWs
- https://gitlab.com/groups/fedora/design/-/epics/33

- To do's
- Madeline to check out video production assets and ensure she has everything she needs
- Marie to look at time frame for last years event
- Marie to reach out to Roland
- Emma to discuss with Matthew/Justin

## July 9th

### Attendees
- Marie
- Emma
- Madeline
- Roland

### Agenda
- Introductions & Greetings :wave:
- Personal areas of contribution & goals (also include "ungoals", what *don't* you want to do?)
- Marie:
- project management
- communications
- hosting
- sponsorship development
- openSUSE server to work?
- Emma:
- design work
- communications
- wherever more hands are needed
- ungoals: hosting :)
- Madeline:
- design swag :O? (would need funding)
- sticker robot/other companies sometimes sponsor
- partnership with swag vendor
- third party printing (society6, teespring) (send love letter to inkscape and ask to sponsor <3)
- make a guide, how to use element betterer
- design assets
- official gmeet invite setter
- hosting!
- Roland:
- technical things!
- creative things with video editing
- OBS studio expert :D use restream
- improve intermission with highlight reel
- designing
- up for hosting!
- Erik:
-
- Review of timeline for meetings
- Meetings
- Meet monthly for August & September
- Meet bi-weekly for October, November, & December
- Meet weekly for January
- As needed "go" meeting(s) in advance of event
- Regular meeting times
- Timezones & best days
- Marie on US/Eastern. Mon-Thurs is fine! Some regular meetings to work around.
- Emma on UTC. Mon - Wed
- Madeline on US/Eastern.
- Roland on AST. Flexible.
- Rallly is nice!
- Proposed day of week/time moving forward:
- We'll figure this out later!
- Dates for this year's event
- Proposing January 28-30 - too close to FOSDEM
- Proposing January 14-16th - this seems good!
- Goals for this year's event
- Streaming to both peertube and youtube at the same time
- Would need to find a new peertube? Or to get Mo involved
- Swag
- Representatives from different pieces of software, developers, or big name designers to draw people to the event (logosbynick? for inkscape as a kind of "content creator" youtuber) professional applications.
- Increase in participants, 20% increase?
- A lot of people looking for alternatives to Adobe, maybe have a panel session to debunk misinformation around open source alternatives to adobe. how people use free software professionally.
- Have a session about AI/art

- To Do
- Follow up with Erik (Marie)
- Follow up with Laeticia (Marie)
- Make a rallly for August & September meetings (2nd & 3rd week) (Emma)
- Review of the timeline from last year (Marie)
- Madeline to check in with Mo on LinuxRocks PeerTube being shady (Madeline)

## June 13th

### Attendees
- Marie
- Emma
- Madeline

### Notes

- Wrap up from 2024 edition
- Video Editing
- https://gitlab.com/groups/fedora/design/creative-freedom-summit/-/issues
- Check back in with Vint, Madeline to message on Element
- Check back in with Roland, Marie to message on element
- Emma to meet with Adrian, ask him about video editing

- Build up volunteer team for 2025 edition
- Draft message for inviting folks to organize:
Hey everyone!
Hope you're all doing great! I hope 2024 has been good to you :)
We're gearing up for our first organization meeting for the Creative Freedom Summit 2025, and we want YOU there!
If you want to get involved, fill out this [poll] link and let us know when works best for you. We're aiming to kick things off in the middle of July, so get your votes in :) Everyone's welcome! 🚀
- Whenisgood alts - not accessible to screen-readers
https://rallly.co/
- We need a poll for July 8th-12th & July 15th-19th
- Marie to create calendly poll and share with Emma
- Emma to send message
- Once message goes out, make sure to reach out to Laeticia & Roland
- Meet in advance of group meeting to ensure we are prepared to go

## February 21st

### Attendees
- Marie
- Emma
- Madeline

### Notes

- Marie still to do thank you note to speakers
- Marie to connect Carol & Madeline [Done]
- Checking in on videos
- Review survey results:
- https://docs.google.com/spreadsheets/d/1iAl7KaFhD52UkyWg_t6REOUTcG90JnPG62FJTdyWclI/edit?usp=sharing
- Onboarding new volunteers (Emma)
- Have a call
- Add people to organizers chat
- Need a whenisgood
- Need an agenda
- Message to invite people
- [draft message]
Hey everyone!
Hope you're all doing great! I hope February has been good to you :)
We're gearing up for our first organization meeting of the year, and we want YOU there! We're not diving into prepping for next year's event just yet, but we've got some loose ends to tie up from this year, and we're itching to hear your ideas on how to keep the community buzzing.
If you want to get involved, fill out this [poll] link and let us know when works best for you. We're aiming to kick things off during the last week of March, so get your votes in!
Everyone's welcome! 🚀
- Whenisgood alts - not accessible to screen-readers
https://rallly.co/

## February 8th

### Attendee
- Marie
- Emma
- Madeline

### Notes

- Event retrospective
- It went well, all things considered. A few bumps, but we dealt with them the best we could
- Some sessions did way better than other sessions, as far as engagement in the chat
- to do: review chat/versus sessions and try to define what made them interesting
- Looking into the use of OBS. Best possible option is to stream to YouTube & PeerTube. Another idea is Twitch?
- To do: recruit Roland. Marie to reach out to Roland once the video editing process has slowed down
- What's Rolands view on the platforms, what the best combo is
- More of a follow up: Peertube situation.
- To do: research our options. Talk to Mo.
- For next year: be in communication with PeerTube maintainers and do more tests earlier/more often
- YouTube Stats:
- Day 1: 830 views, avg view durations was 12:33, unique viewers 564
- Day 2: 507 views, avg view duration was 15:28
- Day 3: 346 views, avg view duration was 15:29
- Thoughts about this:
- Clear that the first day we probably caught more views off YouTube impressions/Fedora channel
- More promotions on day 2 + 3?
- One nice thing about YouTube is it has lived Closed Captioning
- Survey results, overview
- Overall event satisfaction: 89% marked 5/5, 10% marked 3/5
- Emma to export results & share
- Work on our website accessibility
- Marie to look into this
- Emma would like to skip hosting next year

- Thank you email to speaker (Marie)
- Collect slides from speakers, ask them to send to organizers

- Video editing
- Update from Emma- Roland & vintprox having been working on this
- Collect slides from speakers up front next year
- Gitlab has docs pages, could create a page for the video editing process
- re: Bogo's session. Minimally mute the sound of the gunshots? We should probably reach out to him- would you rather us do or do you want to?

- Blog post once videos are done being edited
- Be more active on the blog throughout the year
- Madeline would be interested in creating posts for the blog

- Collaborations with PenPot
- sponsor for next year's summit
- potential art challenge for their component library
- promotion to their community for the cfp
- Fedora Design Team:
- Case studies, launching a blog soon- blog post
- Fedora partner test session for Penpot 2.0, have a set of things to test, folks can earn a badge
- Send someone to Flock
- Be at Penpot fest again

## January 23-25th

### During the event

#### Pre-recorded video links:
**In order to play these we need to switch out the Widget in Element**

Day 1:
Dennis Payne
- https://youtu.be/N668E7Ifjww

Day 3:
Joseph Zik
- https://youtu.be/7CyM5fWq7bQ

Tom Lechner
- https://youtu.be/mV6gB4pVcxE

Adorable Sergal
-

#### Jitsi Room

https://meet.jit.si/Creative-Freedom-Summit-2024

Password: CreativeFreedom

#### Stream Title & Description

Title
Creative Freedom Summit 2024 | Day 1

Description
On January 23-25th, 2024, be part of the Creative Freedom Summit, a virtual conference dedicated solely to the features and benefits of Open Source creative tools. Be inspired by fellow artists, designers, and makers, and learn how you can enjoy more creative freedom!

For the best experience (including the live stream, live chat, & Q&A with the speakers), join our Element channel: https://matrix.to/#/#creativefreedom:fedora.im

#### Survey link
https://fedoraproject.limequery.com/152925?lang=en

#### Badges claim link
https://badges.fedoraproject.org/invitations/794d01a60a989a57d91a7d4a7b9b0048/claim

#### Notes from the event

- Roland Taylor volunteered to help out with video editing
- Martin Owens volunteered to help with a discovery session to figure out an OBS setup
- Some sessions saw a lot more engagement than others, lets take a look at the content of the sessions with more engagment and see if that is what made them more successful
- Some insights to be taken from the YouTube stream analytics
- 309+37 people in the chat on day 3
- Saptak slides: https://saptaks.website/slides/open-source-tools-for-a11y/
- Etherpad for questions: https://scalar.vector.im/etherpad/p/!creativefreedomsummit_fedora.im
-
## January 22nd

### Attendees
- Marie
- Emma
- Madeline

### Notes

#### Last minute tasks
- Upload incoming talks to YouTube (waiting on two)

## January 19th

### Attendees

### Notes

- Priority #1: Figuring out the event platform
- Ideal plan: get Jitsi + Peertube + Element working
- Test link: rtmp://a.rtmp.youtube.com/live2/w9m0-0392-4tqp-6f6j-d31x
- https://peertube.linuxrocks.online/w/srUXCWGfw8VY3iknSC4hgQ
- Backup plan: Stream to Fedora YouTube using Google meet, stream YouTube stream to Peertube + Element
- Marie has access to Fedora YouTube if this is the way to go
- Backup plan for the backup plan: Use Hopin and try to stream the content to YouTube/PeerTube/Element
- Justin gave the Ok to use Hopin if needed- this would take some work but if we can stream out of Hopin we don't need to get everything ready on the platform, just set up enough to get the speakers on and the stream working
- If we use any of the backup plans, need to let Justin know by midday today if we can
- Backup Plan: Jitsi+YouTube+Element
- Instructions:
- Start Jitsi meet call
- Name: https://meet.jit.si/Creative-Freedom-Summit-2024
- Security Options: Enable lobby
- Open Fedora YouTube and open Live Studio space
- Copy rtmp+streaming encoder
- Copy rtmp+streaming encoder and copy into Jitsi, start streaming
- Copy Youtube Live Stream Link and add to Element as widget, set layout for everyone

- Other to do's:
- Pre-recorded videos (Marie)
- [DONE] Check who was supposed to upload videos
- Zik :heavy_check_mark:
- Tom :heavy_check_mark:
- Adorable
- Dennis
- [DONE] Remind folks who were going to pre-record to upload videos
- [DONE] Download videos/preview
- [DONE] Upload to Fedora YouTube as unlisted
- If we switch platform options, we need to do comms:
- NEW GENERAL LINK FOR STREAMS (replacing peertube): https://www.youtube.com/@fedora/streams
- [DONE] Update gcal invitations with new think
- Hi there,
- Unfortunately the previous Jitsi link we provided is not configured properly for streaming. I have updated the Google Calendar invitation to include the new Jitsi link that you will join to present your session. Apologies for the last minute change!
- If you have questions or need a direct line of communication with the Organizing team, please join the Creative Freedom Summit Backstage Channel: https://matrix.to/#/#creative-freedom-summit-organizers:fedora.im. You can also email [e-mail].
- Thank you for being a speaker at this year's Summit- our team is excited for next week!
- Marie
- https://meet.jit.si/Creative-Freedom-Summit-2024
- To channel (let them know we have changed the set up to Youtube, but their experience won't change, but if they want other folks to stream off element, send them to the fedora youtube)
- [DONE] Hey everyone! Unfortunately we have ran into some issues with streaming to Peertube during our test sessions. As a result we have made the decision to switch to YouTube. The experience for those participating primarily in Element will not change. The only difference is for those who choose to watch the stream out of element. We apologise for any inconvenience! Please send folks to the Fedora YouTube channel to catch the live stream of the event: https://www.youtube.com/@fedora/streams
- To twitter/social (edit posts sending people to Peertube, send them to fedora youtube instead) (write a post about the change to youtube)
- [DONE]Twitter: Unfortunately we have ran into some issues with streaming to Peertube. As a result we have made the decision to switch to YouTube. The experience for those particiapting via Element will not change. Here's where you can find us: https://www.youtube.com/@fedora/streams
- [DONE] Mastodon: Unfortunately the Creative Summit organizers have ran into some issues with streaming to Peertube during their test sessions. As a result they have made the decision to switch to the Fedora YouTube for live streaming. The experience for those participating via Element will not change! Here's where you can find the stream for the event: https://www.youtube.com/@fedora/streams
- And for the best experience, join in via the Fedora Element: https://matrix.to/#/#creativefreedom:fedora.im
- [DONE] editing publr tweets
- Send to marketing team to put on mastodon/facebook? (we had an issue with peertube, we figured it out for the fedora youtube account, here's our posts to other channels- plz post on fedora mastodon about the change)
- [DONE] (Marie did this)
- [DONE] Send to Justin (we want to use the fedora youtube, get the okay)(Marie)
- Justin gave his blessing as long as its okay with Daimar
- [DONE] Discussion (same as twitter post about the change) https://discussion.fedoraproject.org/t/announcement-dates-and-cfp-now-open-for-creative-freedom-summit-2024/92232

Another follow up as the event is coming up!

Unfortunately we have ran into some issues with streaming to Peertube during our test sessions. As a result we have made the decision to switch to the Fedora YouTube. The experience for those participating primarily in Element will not change. The only difference is for those who choose to watch the stream out of Element.

Event Platform with Live Stream: [Creative Freedom Summit Channel](https://matrix.to/#/#creativefreedom:fedora.im) on Element/Matrix

Live Stream only: [Fedora YouTube Channel](https://www.youtube.com/@fedora/streams)
After the event: The recordings will be available on the [Fedora YouTube channel](https://www.youtube.com/@fedora/streams).
- [DONE] Update Peertube Channel description
- [DONE] Update website (Marie)
- Was unable to figure this out, have messaged Ryan Gorley asking for an update when he is able
- [DONE] Update room description
- Send email to speakers through cfp platform about Jitsi & streaming changes
- [DONE] Update sched with YouTube link
- [DONE] Upload openfest logo to website (Marie)
- [DONE] Ensure survey is all set to go (yes!)
- [DONE] Email Zik and Tom back to confirm videos
- [DONE] Respond to openSUSE email (Marie)
- [DONE] Figure out lobby in jitsi (Marie)
- [DONE] Update google calendar invites with new jitsi link (Marie)

## January 17th

### Attendees
- Marie
- Emma
- Madeline

### Notes
- Platform runthrough
- Access to peertube for Marie, not sure if Mo had given me the login info or I had my own account?
- Madeline to share access with Marie
- Updated etherpad/hackmd widgets for Elemet [Done by Marie]
- Set up Peertube links
- Test streaming
- https://meet.opensuse.org/creative-freedom-summit-backstage
- survey link: https://fedoraproject.limequery.com/152925?lang=en
- Test link: rtmp://peertube.linuxrocks.online:1935/live/bd975395-3429-420e-810a-8d4f04101555
- Test live link: https://peertube.linuxrocks.online/w/cVsZ5rTMYp72yZ6X43nGxo
- Justin gave the okay, let's just duplicate last years updating the year as needed

- unsorted notes:
- Captions
- flathub > captions
- watch peertube in chrome with chrome extension
- Get peertube ready
- edit description

## January 11th

### Attendees
- Marie
- Emma
- Madeline

### Notes
- Notes for next year's events
- speaker confirmation:
- Ask for social accounts
- Ask for pronouns
- Get our event added to some open source event calendars
- https://github.com/Everything-Open-Source/open-source-events

## January 10th

### Attendees
- Marie
- Emma
- Madeline
- Nikita

### Agenda

- Request to partner
- OpenFest https://openfest.org
- This is kind of late, I think we could ask them to make a couple posts and add their logo/link still?
- Yes, everyone is okay with this! Marie to email them
- Get logo onto website

- Do we want to have a badge? or are we looking to seperate from Fedora? ([last yrs ticket](https://pagure.io/fedora-badges/issue/895)) (Emma)
- Yes to a badge!
- Emma to open a ticket & update the art with the year ✅
- Marie to approve

- Promotion
- Blog post for our blog- cross post to fedora blog?
- Promote each talk
- Twitter:
- Title cards uploaded [here](https://drive.google.com/drive/folders/1oU0B3Az4zNSCzAvzuDQpEhf2uiTs4zCQ?usp=drive_link). (Emma)
- Need updates for: ✅
- Proper title formatting
- Additional sessions added/changed (Dion's & Perries)
- Nikita making changes to CSV file
- Emma to review and run script
- Instagram post:
- Madeline working on this, send to the team
- Ask them to post on the 18th, if not possible, anytime between the 18th-22nd
- Write social posts (Marie + Emma)
- Twitter - fedora design account
- Highlight the sessions/speakers in advance
- During the event: a couple of tweets each day
- Instagram - fedora account - Emma
- One post
- For PSF accounts (Marie to draft)
- Write post for community forums (Emma) - Done & posted!
- Sustain Open Source Design, etc
- Reach out to sponsors (Marie)
- Reach out to Ryan to see if he wants to post from FreeHive

- Pre-event to do
- review event logistics
- https://opensource.com/article/23/4/open-source-tools-virtual-conference
- test jitsi/element/peertube stream
- guides for platform/cc on OS (next year!)
- openSUSE did not implement CC, so this will not be an option
- attendee survey
- Marie to review questions, and message Justin
- Emma to duplicate survey
- hackmd pads for widgets

## January 3rd

### Attendees
- Marie
- Madeline
- Nikita
- Emma

### Agenda
- Schedule
- Is published! https://creativefreedomsummit2024.sched.com/
- To Do:
- Add welcome/concluding 15 min sessions (done!)
- Perrie's talk title & description - Marie to add! (done)
- Title: Why both Open Source and Africa's future successes are intertwined
- Description: In this talk we will discuss the current state of Africa, the challenges it faces, and how Open Source can be used as a tool for development, innovation, and collaboration. Through success stories and real-world examples, we will highlight the impact of Open Source on Africa's development and the important opportunities it presents for the future.
- Madeline to email Perrie again with speaker info
- Add Martin's session to schedule - Done!
- Assign hosts - Done!

- Promotion
- Blog post for our blog- cross post to fedora blog?
- Send to Fedora Marketing team - Done!
- Promote each talk
- Twitter:
- Need art for each session - Nikita to create
- Template: https://drive.google.com/drive/folders/1Tpbz1s4EKTylHP4xl1srIpwFv2Q5l8RB?usp=sharing
- Drop files here once complete: https://drive.google.com/drive/folders/1_uivqDELW4SHYgLbqpWdwZ-7FPOmDeN8?usp=sharing
- Please add pngs and svgs
- Instagram post:
- Madeline to ask Mo for the svg file
- Madeline to work on this!
- https://design.penpot.app/#/workspace/88af8680-1a94-11ed-817f-f940e3befd53/8bbfd3c0-1a94-11ed-817f-f940e3befd53?page-id=f24b4420-1be2-80f2-8001-e14fa7328127
- Write social posts (Marie + Emma)
- Twitter - fedora design account
- Highlight the sessions/speakers in advance
- During the event: a couple of tweets each day
- Instagram - fedora account - Emma
- One post
-
- For PSF accounts (Marie to draft)
- Write post for community forums (Emma) - Done
- Sustain Open Source Design, etc
- Reach out to sponsors (Marie) - Done

- Pre-event to do
- Send google cal invites to speakers (Marie)(done!)
- review event logistics
- test jitsi/element/peertube stream
- guides for platform/cc on OS
- openSUSE did not implement CC, so this will not be an option

- Set up a meeting for next week

## Dec 12th, 2023

### Attendees
- Madeline
- Marie
- Emma

### Agenda
- CfP review & response
- Content Proposed
- Invited speakers: 1-2 hours
- Need to confirm with Peace and Victory about timing
- Craft Skills: 6.5
- Other: .5 hours
- Community: 1.5 hours
- Open Source/UX Design: 4.5 hours
- Accessibility: 2 hours
- Demo: 3 hours
- Total: 18 hours
- If we remove socials and only have content we can comfortably fit 6 hours a day, for 18 hours total
- When should we have folks confirm their sessions by?
- Dec 22nd I can build the schedule and we can start promoting the first couple weeks of January
- CfP acceptance comms:
- https://hackmd.io/tRadqLW2SxW2dbOSlMASCw
- Need to get some help from Dorka on how the acceptance stuff works, including acceptance link

- GitLab epic for asset tracking
- https://gitlab.com/groups/fedora/design/-/epics/31
- https://static.element.io/pdfs/element-user-guide.pdf

- Follow up email to openSUSE (Marie)
- Check in with Nikita on graphics

## Dec 7th, 2023

### Attendees
- Marie
- Madeline
- Nikita

### Agenda
- FOSDEM Design Devroom
- Nikita to add to her submission
- Nikita to let us know what info she needs for her preso

- CfP
- Invited speakers
- Peace is a yes!
- Victory is a yes!
- Get emails for these speakers
- Reviews
- Write/send email for acceptances (Marie)
- We have 27 submissions & 2 invited sessions
- Lets reduce the number of socials
- Lets invite Hack & Craft back for a social

- Sched is all set
- Marie to login and doubl
- Check in with openSUSE about jisti hosting
- Check in on CC specifically
- Review platform logistics
- Guides for platform
- Madeline to start working on this, an Element guide
- Let's see if we have time or need for CC

## November 22nd, 2023

### Chair
- Marie Nordin

### Attendees
- Emma Kidney

### Agenda
- Summit
- Cfp
- we had 17 sessions last year, wiggle room to have more or less
- Currently we have 15 in the cfp platform
- Yes from Victory
- Emma reach out to David :heavy_check_mark: & Mizmo
- Extend to Dec 1st
- To DO:
- Double check on social media posts, make sure we have what we need written (Emma + Marie) :heavy_check_mark:
- Go back to any posts we made on other community forums (Emma):heavy_check_mark:
- Send a message to the Creative Freedom Summit chat about the extension (Marie) :heavy_check_mark:
- Update the website, the CfP portal, blog post (Marie) :heavy_check_mark:

- Social Media Accounts
- Mastodon
- Options:
- https://mastodon.art/about
- LinkedIn (not necessary yet?)
- Automation
- https://publer.io/

- Check in with openSUSE about jisti hosting
- Check in with Dorka/Justin about sched
- Next meeting
- Week of December 4th for reviews

## November 9th, 2023

### Chair
- Marie Nordin

### Attendees
- Emma Kidney
- Madeline Peck

### Agenda
- Summit
- Let's extend
- To Do:
- Double check on social media posts, make sure we have what we need written (Emma + Marie)
- Go back to any posts we made on other community forums (Emma)
- Update the website, the CfP portal, blog post (Marie)
- Follow up with Martin (Emma)
- Marketing/promotion for the event

- Set a meeting for the 22nd to check in

## November 9th, 2023

### Chair
- Marie Nordin

### Attendees
- Emma Kidney
- Madeline Peck

### Agenda

- Freetober
- Badge
- Worked through some feedback
- Madeline to post to the ticket
- Marie to approve
- Award badges
- Emma to double check instagram
- Thoughts for next time:
- Mastodon account
- Tumblr
- Pinterest

- Creative Freedom Summit
- Potentially extending the Cfp deadline until Dec 1st?
- Decide if we want to extend Nov 16th/17th
- Lets meet on Nov 16th
- Release Party
- Emma to remove from wiki
- Guides for Summit
- Emma to continue work on this
- Go to back to previous notes
- Jitsi Server
- Marie to follow up
- Plan a test moment if we get the CC working
- Sched
- Marie to continue to follow up with Justin

- To Do:
- Promote the CfP
- Set a meeting

## November 2nd, 2023

### Chair
- Marie Nordin

### Attendees
- Emma Kidney
- Madeline Peck

### Social Agreement
- Follow the [Fedora Code of Conduct](https://docs.fedoraproject.org/en-US/project/code-of-conduct/)
- Focus on listening
- Stay present as much as possible, refrain from email/chat/etc
- Let everyone have a chance to speak, be aware of how much time you are talking
- Be mindful of the meeting agenda and help to move the dialog forward
- Use the raise hand function
- Stay on mute when you are not speaking

### Agenda

- Freetober wrap up
- Retrospective- how do we think this went?
- A bit more engagement than the art challenge in June
- Twitter: Likes and retweets were pretty nice
- Instagram:
- Fedora Discussion:
- Rethink the prompts for next year
- Promote it earlier
- Market towards universities/students
- Short promo video (day in life as artist using open source) (getting ready for freetober)
- Freetober again next year!
- What's left to do?
- Promote folks art
- Check the various platforms, and make sure we promoted/reposted all those items under the tags we listed in our post
- Badge - https://pagure.io/fedora-badges/issue/916
- Marie to leave comments on the ticket

- Creative Freedom Summit
- CfP
- Kind of sad rn :(
- Communications
- Marie & Emma to reach out to past speakers and invitationals
- Marie to track down contact info and ping Emma
- Marie & Emma to work on promoting to other communities
- Guides for Summit
- Emma to continue work on this
- Go to back to previous notes
- Jitsi Server
- Marie to follow up
- Plan a test moment if we get the CC working
- Sched
- Marie to continue to follow up with Justin

- Release Party
- https://gitlab.com/fedora/mindshare/home/-/issues/41

## October 24th, 2023

### Chair
- Marie Nordin

### Attendees
- Madeline
- Nikita
- Madeline

### Social Agreement
- Follow the [Fedora Code of Conduct](https://docs.fedoraproject.org/en-US/project/code-of-conduct/)
- Focus on listening
- Stay present as much as possible, refrain from email/chat/etc
- Let everyone have a chance to speak, be aware of how much time you are talking
- Be mindful of the meeting agenda and help to move the dialog forward
- Use the raise hand function
- Stay on mute when you are not speaking

### Agenda

- Freetober check in
- How's it going? Do we need additional support?
- Badge design
- Madeline is working on this
- Add draft here: https://pagure.io/fedora-badges/issue/916

- Creative Freedom Summit
- CfP
- We've got one proposal
- Marie organized a sheet
- Madeline to track down names/contact info for the Kaleidos folks
- Marie to start reaching out to past speakers/invited speakers
-

- Release Party
- I let Justin know we would be up to do a social. What's folks availability for the 10th and 11th?
- Marie: Friday the 10th
- Madeline: Friday the 10th
- NikitaL: Friday the 10th (12+13th are holidays)

- Next meeting
- Madeline to set one for next week

## October 10th, 2023

### Chair
- Marie Nordin

### Attendees

### Social Agreement
- Follow the [Fedora Code of Conduct](https://docs.fedoraproject.org/en-US/project/code-of-conduct/)
- Focus on listening
- Stay present as much as possible, refrain from email/chat/etc
- Let everyone have a chance to speak, be aware of how much time you are talking
- Be mindful of the meeting agenda and help to move the dialog forward
- Use the raise hand function
- Stay on mute when you are not speaking

### Agenda

- Freetober: quick check in
- How's it going? Have we seen much activity?
- Check insta, twitter, mastodon for #freetober posts and repost as appropriate
- Badge design
- https://pagure.io/fedora-badges/issue/916
- https://docs.fedoraproject.org/en-US/badges/design-badges/
- Template: https://docs.fedoraproject.org/en-US/badges/_attachments/templates/content-learning-template.svg
- All badges: https://badges.fedoraproject.org/explore/badges
- Anyone up to work on this?
- Madeline
- How's it going?
- Instagram Account?
- Fedora Design or Summit account
- Mastodon Account?
- LinkedIn - event page/company page - Summit

- Creative Freedom Summit 2024
- CfP
- Communications:
- [Blog Post](https://creativefreedomsummit.com/call-for-papers-2024-creative-freedom-summit/)
- [Other comms](https://hackmd.io/eLBdfYeUTAKcsDK8KV2i0Q?view)
- Once we start to promote, we should reach out to the Marketing team
- Organize a sheet on the spreadsheet for further outreach
- Risk management: if we don't have at least 20 submissions by Nov 10th, we need to up our game on promotion
- Guides for the Summit
- Platform guide (Element/Matrix)
- Accessibility guide
- came up in convo at fedora social: https://flathub.org/apps/net.sapples.LiveCaptions
- Anything else?
- Specs:
- Aimed at attendees
- Creative freedom summit branded
- one page guides
- Dates for this years event
- Emma is gonna take a first try at this
- Securing sched for the event (this year's budget would probably be ideal?)
- Need to check in with Justin
- Mindshare ticket?
- Marie to talk to Justin
- Swag for speakers
- Maybe something Summit specific? We could ask Mindshare.
- Print on demand?
- Marie to talk to Justin
- Possible donation of Opensuse jitsi instance (contact: neal gompa)
- Marie to follow up

- Fedora Linux 39 Release Party?
- Do we want to participate? or maybe wait for the spring release party?
- Everyone wants to do a social, hosts

- Next meeting?
- Next week and prioritize Mo's schedule - Madeline to schedule :)