2025 Annual Retreat

# 2025 Annual Retreat, 2024 Q4 review / 2025 Q1 planning meeting **Date:** January 13 - 14, 2025 **Location:** Santa Rita Experimental Station Participants: - Kristina - Eric - Chris ## Homework * Add all relevant work + hours from this quarter to [effort spreadsheet](https://docs.google.com/spreadsheets/d/19Nxa4HiCYmQ4oXa41XR7kBIpRoatxD-Efp0VBUpRLDk/edit?gid=774311338#gid=774311338) * "July - Dec CCT DS" tab * Update and Score previous quarter OKRs * [2024 Q4 OKRs](https://docs.google.com/spreadsheets/d/1HQ7t5pH_3lZ6eNwWI137pJu97AvUFutDF7EcQLTvKNk/edit?gid=1038020054#gid=1038020054) * Draft next quarter OKRs * [2025 Q1 OKRs](https://docs.google.com/spreadsheets/d/10HHDw2AtD-5wET7llwfa8uxXiLMLlbfSwENyEI-f_N0/edit?gid=1038020054#gid=1038020054) * Review * [notes from previous meeting](https://hackmd.io/PZilEg3AT_qh9mSQYdjBeg) and [annual meeting](https://hackmd.io/iltgSPr2R1OuVC-tQV75eg) * Link above includes homework * Suggest topics below * Create a presentation & add it to the [2025 Q1 folder](https://drive.google.com/drive/u/0/folders/1lbRHN8mSvg8R1gPqHnesGY_pA8vncLl2); summarize: * Major accomplishments * What went well, what didn't * Plans for next quarter ## Agenda ### Monday * 8:00: Kristina pick up car from motor pool * 8:15 - 8:45: Pick up Eric & Chris * 9:00 - 10:00: Tour of Campus Ag Center space for Drone Day * 10:00 - 10:30: Stop at grocery to pick up food * 10:30 - 11:30: Drive to experiment station * 1:00 - ?: DSI team joining * 6:00 - 7:00: dinner * 7:00 - 8:00: board game (Unstable Unicorns)? ### Tuesday * 8:30 - 9:00: breakfast * 9:00 - 12:00: group presentations / discussion * 12:00 - 1:00: lunch * 1:00 - 2:00: [Johari window exercise](https://www.mindtools.com/au7v71d/the-johari-window) * 2:00 - 3:00: impact metrics brainstorming session - make wishlist, identify what we already have and what we would need * Leave around 3pmish ## Notes - Instead of "Kristina takes over", "Kristina is promoted to Director" - Working with each other on projects - Easier when we had more people, and with 2 people on incubators - Paying attention to when we can help during project hour (and standups?) - New hire - Teaching ideas - Michele & Eric co-teach RNAseq in R (Michele uses Python, probably?) - targets w/ babel whale (?) - Challenge is too many ways to share new knowledge / professional development - Sprint planning demos, technical vignettes, GitHub issues, short videos - Idea: once per quarter, each member identifies a skill or some other professional development to learn and share with group members as an OKR. - Impact metrics - Pieces of this: talking to new people (and how to track, if at all), documenting passive unasked for positive comments, asking for testimonials, workshop assessment, effort spreadsheet - Paid code review concept - Could be a ton of work, especially for making improvements - Reproducibility audit would be more tractable - How high level? - US-RSE code review group - Investigating and suggesting tools, as a type of programming (but not actually doing them) - Like what the Data Cooperative does a lot of - Would need to disclaimer this a lot (YMMV, etc.) - Maybe list types of consultations? First hour free model...? - Discord: - Use it for Fall Reproducibility series to kick it off? - Move drop-in hours to Discord (so both sychronous and asynchronous help is in the same place) - New projects vs ongoing work - More incubators with grad students? - Red squirrel - Wrap-up meeting, next steps? They want more functionality - Group rebranding... - Computational research support, data science and x, reproducibility - Focus group or some feedback from researchers on what different terms mean - What is "research software"? What does that include? What do researchers think that means? - Article: https://vsoch.github.io/2020/what-is-research-software/ - 2025 workshop schedule - Individual workshops - February: Eric re-teach targets - April: Eric do HPC for R users with HPC folks (Chris Reidy) - May: Kristina teach something... - Viz series: most of the materials will be reused; do at same time (June); Kristina & Eric will coteach, with Devin as guest instructor again; start planning in April - Fall workshop series: talk with DSI folks about collab; who will be second instructor?; have plan and start advertising by end of spring semester (early May) - Impact metrics discussion - Not as easy as business, how much money did you save? - How else would you have done this work, if at all? What would have been the pros and cons? - Ultimate question: How much money equivalent do we generate? (ROI+ concept) - Peoples' time saved, new things that you couldn't do otherwise - Offset by our salaries - Jetstream ROI paper: https://ieeexplore.ieee.org/stamp/stamp.jsp?arnumber=8603169&casa_token=UYQqo5Zim-MAAAAA:BsyUTS26htMnAudsFPtOX3q_L-_RZIyGwV0vM-7Vbl-qj9TjvG5KWfEQWIJ8zUMb4RoNq5tOyQ&tag=1 - Our skills will stay here, while postdocs and grad students will likely leave - How much would a workshop cost (in academia and industry)? (USF pay) - Comparing how much it costs vs how much value they provide for us vs grad student vs an outside professional - Case study for outside person - People don't want in person, synch training anymore (TACC) ## Discussion Topics / Parking Lot - Figure out trainings for the year - DSI folks - Talk about their training plans - Co-teaching fall workshop series? - Other annual goals - New potential programming - Code review as a service -- stolen from 2024 annual retreat notes - Some examples: - Institution specific: [Princeton](https://researchcomputing.princeton.edu/services/repo-review-consultations) - Domain specific: [Digital Humanities](https://dhcodereview.github.io/) - Better ways to learn within group? - Technical vignettes, yay or nay? - Work with Micheale(?) and Carlos on understanding how they use and teach AI