Advanced WooCommerce Product Export and Beyond

Want a data-driven WooCommerce store? Let's face it. Managing a bustling online store is like running a Hollywood production – except instead of actors, you've got products, customers, and orders all vying for attention.
WooCommerce's basic export is great for a quick hello, but it's not going to help you run a growing business. As your business grows, you need an upgrade. And this upgrade transforms your data management from scribbles to strategic insights.
Ready to transform your data from a tangled mess into a strategic advantage, a plot twist worthy of a standing ovation?
Let's dive into the world of powerful WooCommerce product exports and discover how the right tools can turn your data into your competitive edge.

Why is advanced product export essential?

Advanced product exports are crucial for growing WooCommerce stores. They provide:

• Reliable data backup and security
• Multi-store management
• Refined marketing insights
• Seamless store migration
• Reporting and analysis
• Easy integration with third-party services.

With the importance of product exports established, we'll now proceed to outline the steps, beginning with the standard WooCommerce approach.

Default WooCommerce product export

WooCommerce includes a built-in product import/export feature. To export products to a CSV file:

1. In your WordPress admin, go to WooCommerce > Products.
2. Select the products you want to export (directly or using filters).
3. Click "Export."
4. On the Export Products screen, choose the columns, product type, and meta data you want to include.
5. Click "Generate CSV." The file will download to your device.
   

That's the standard WooCommerce export method. While this method offers a basic solution, it does have limitations, as we'll see next.

Limitations of default WooCommerce export

• No date filters: The export tool lacks date filtering options, making it difficult to export products within specific timeframes needed for reporting or inventory updates.
• Basic search filters: Available search filters are limited and do not support complex queries with "AND" or "OR" logic, restricting targeted exports.
• No sorting before export: There is no option to sort products by any column before export, requiring post-export sorting instead.
• Limited custom field support: The default export tool often fails to export data from custom fields created by other plugins, necessitating manual workarounds or additional tools for access.

To truly manage your data, you need an export plugin with advanced features.

Plugins simplify WordPress/WooCommerce data export, often with spreadsheet-like interfaces for easy filtering, analysis, and export. Top plugins streamline store management too. We recommend Smart Manager.

Smart Manager - Advanced WooCommerce products export plugin

Smart Manager provides the advanced export features you need, acting as a virtual store manager that handles complex tasks other plugins can't.

Here’s what you can export:

• Export your store's complete data.
• All product types (simple, variable, subscriptions, etc.).
• Product categories, attributes, prices, descriptions, stock, etc.
• Product images (featured, gallery).
• Custom views/segmented exports.
• Export based on column sorting.
• Export based on combined date, column, and search filters.
• Export customers, orders, coupons, subscriptions, bookings and other Wordpress post types.

How to export all products?

• Install and activate Smart Manager.
• Go to WordPress admin > Smart Manager.
• On the Smart Manager dashboard, select "Products" from the dropdown.
• Click "Export CSV" to export all product data.

How to export products based on filters?

You can use advanced search filters to export just what you need.

1. On the Smart Manager Products dashboard, click the "Advanced Search" toggle.
2. Enter your search conditions and click "Search."
3. Choose the columns you want to include in the export and click "Search."
4. Click "Export CSV" to generate the export file.
   Let's illustrate Smart Manager's advanced search with an example:
   Imagine you want to export a list of all "Blue" t-shirts that are currently "In Stock" and priced between $20 and $50. Here's how you'd do it:

• On the Smart Manager dashboard, click the "Advanced Search" toggle. This will open the advanced search panel.
• You'll see several fields or dropdowns to set your conditions.
• Set "Color" to "Blue,", "Stock Status" to "In Stock," price between $20-$50.
• Smart Manager may allow you to combine these conditions using "AND" or "OR" logic. In this case, you want all conditions to be true (color is blue AND in stock AND price is between $20 and $50), so make sure the "AND" option (or the equivalent) is selected.
• Click "Search." Smart Manager filters the grid, showing only matching products (e.g., blue t-shirts, in stock, $20-$50).
• Click the "Columns" icon, select desired export columns (e.g., "Product Name," "SKU," "Price," "Stock Status," "Color"), and click "Update."
• Click "Export CSV" to download the filtered data.
  That’s it.

Beyond export: other powerful Smart Manager features

Smart Manager isn't just an export tool; it's a comprehensive WooCommerce management solution. Other key features include:

• Bulk editing: Modify any product attribute for multiple products at once.
• Inline editing: Directly edit product data within the spreadsheet-like interface.
• Inventory management: Quickly update stock levels, manage variations, and track inventory.
• And much more: Smart Manager also offers features for managing orders, coupons, users, and various aspects of your WooCommerce store.

Some use cases of advanced export with Smart Manager

• Export all "Winter Collection" clothing items that are "In Stock" and have a sale price between $50 and $150, sorted by price.
• Export all variable products in the "Electronics" category, including all variations, attributes (size, color, memory), prices, and images, for use in a printed catalog.
• Export all products currently on sale, including their name, price, sale price, featured image URL, and gallery image URLs.
• Export all subscription products, including their billing cycle, trial period, and associated product details.
• Export product data based on a specific filter like export all mobiles with RAM over 8GB.
• Export all products in the "Books" category, including custom fields for "Author," "ISBN," and "Publisher," along with standard data like title and price.
• Export all customers who have made a purchase in the last 6 months, including their name, email, address, and total order value, for targeted advertising.
• Export all blog posts published in the last year, including title, content, author, and tags, for content analysis or migration.
• Export a list of all laptops from the Dell and HP brands that cost more than $1000.

Conclusion

Advanced product export is a necessity for growing WooCommerce businesses.
Smart Manager empowers you to take complete control of your product data, offering a streamlined and efficient way to export, analyze, and utilize your valuable information.
From simple exports to complex data manipulations, Smart Manager simplifies WooCommerce store management and helps you make data-driven decisions to grow your business.
Get Smart Manager now