---
# System prepended metadata

title: Open WIN Ambassadors

---

# Open WIN Ambassadors
## Agenda and collaborative notes (wk8)

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**Important information**

- Date/time: Wednesday 12th January 2022, 09:30-11:00 (GMT/UTC)
- Join the call: MS Teams
- These notes: [https://hackmd.io/@FE_yEojCQPW4PD8RcTWR0A/SkEl4Ns2t](https://hackmd.io/@FE_yEojCQPW4PD8RcTWR0A/SkEl4Ns2t)
- Discussion: Please join the [Open WIN Slack](https://join.slack.com/t/openwin/signup) Channel #ambassadors-2021 or email cassandra.gouldvanpraag@psych.ox.ac.uk 


<mark>Yellow = action</mark>


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## Agenda
0. Participation guidelines and check-in
1. Review of [call notes from last week](https://git.fmrib.ox.ac.uk/open-science/community/open-win-ambassadors/-/blob/master/call-notes/wk7-call-notes-protocols-dochack-plan.md)
2. Co-working plan
3. Feedback

## Participants
(name / Pronouns / Department / git handles (GitLab;GitHub) / ORCID ID)
1. Cassandra Gould van Praag / she/her / Psychiatry / @cassag;@cassgvp / 0000-0002-8584-4637
2. Dejan Draschkow / he/him / [Experimental Psychology](https://www.psy.ox.ac.uk/team/dejan-draschkow) / [@DejanDraschkow](https://github.com/DejanDraschkow) / [0000-0003-1354-4835](https://orcid.org/0000-0003-1354-4835)
3. Yingshi Feng / she/her / NDCN / [@yingshif](https://github.com/yingshif) / [0000-0001-9065-4945](https://orcid.org/0000-0001-9065-4945)
4. Bernd Taschler / he/him / NDCN-FMRIB / [@btaschler](https://github.com/btaschler) / 0000-0001-6574-4789
5. Verena Sarrazin / she/her / Psychiatry / [@verenasarrazin](https://github.com/verenasarrazin) / 0000-0002-5796-5378
 
## Participation guidelines
- We value the participation of every member of our community and want to ensure that each of us has an enjoyable and fulfilling experience. Please show respect and courtesy to other community members at all times.
- We are dedicated to a harassment-free experience for everyone, regardless of gender, gender identity and expression, sexual orientation, disability, neurodiversity, physical appearance, body size, race, age, religion, politics or technology choices. We do not tolerate harassment by and/or of members of our community in any form.
- We welcome, support and respect eachother as whole people.
- We fall under the formal policy and reporting guidelines of the University of Oxford Bullying and Harassment Policy and we expect everyone to be a responsible bystander.

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## 1. Review of [call notes from last week](https://git.fmrib.ox.ac.uk/open-science/community/open-win-ambassadors/-/blob/master/call-notes/wk7-call-notes-protocols-dochack-plan.md)
- a few more protocols should become public soon (currently only UKB)
- discussion (for later) about DOI's: zenodo, one of the arxivs, ORA, etc.
    - see [github issue](https://github.com/openjournals/brief-ideas/issues/132)
- what to call it? database vs repository
    - use "database" for the actual MR protocols website
        - [ ] Update this in existing documentation and community website, ensuring "mr protocols". 
    - use "repository" for github/gitlab repos

## 2. Co-working plan
- Review existing materials and provide feeback.
    - IT feedback issues: [gitlab issue](https://git.fmrib.ox.ac.uk/acquisition/win-protocols-db/-/issues/43)
    - Use cases feedback
        - Add protocols db to MRI grad program
        - Speak to Nancy about adding to dform SOP type docs (e.g. project request form)
        - Internal guide: add short bullet list for change log
        - Internal sharing - maybe flesh out some more once people are using it
        - Think about awareness raising, personal contacts. Include in laucnh comms - "are you writing a paper now...?"
        - Include in WIN Monday message (maybe several times / periodically?)
        - Add to official open access guidelines . Maybe add to [FAQ](https://sharepoint.nexus.ox.ac.uk/sites/NDCN/FMRIB/SitePages/WIN%20Open%20Access%20Publishing.aspx). 
        - Radiographer training session to get them to talk about it. 
        - Recording some short videos of how to use. 
- Agree responsibilities for outstanding documentation.
    - Bernd on external
    - Verena, Yingshi and Cass on internal
    - All aim to have complete draft by end of next week. 
- Agree timeline for review.
    - 3 weeks to deadline
        - 1 week to finish complete draft
        - 1 week for Dejan to review
        - 1 week to action feedback
    - Work async and I'll put a place holder for same time next week. No obligation to join!

- Make videos? Maybe wait for vidyard account?
- Co-work :)! 




## 3. Feedback on this session
<mark>Please add a few words to each of the sections below so we can improve the expereince of others.</mark>
### What worked well?

### What surprised you?

### What would you change?
 
### What would you like to know more about?

