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# System prepended metadata

title: Open WIN Ambassadors - 20th February 2023

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# Open WIN Ambassadors - 20th February 2023

## Agenda and collaborative notes

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**Important information**

- Date/time: Monday 6th February 2023, 10:00-11:00 (GMT/UTC)
- Join the call: MS Teams
- These notes: [x](x)
- Call recording: [x](x)



<mark>Yellow = action</mark>


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## Agenda
0. Participation guidelines and check-in
1. Open WIN to the World
2. GitLab issues
3. Feedback


## Participants
(name / Pronouns / Department / GitLab / ORCID)
1. Cassandra Gould van Praag / she/her / Psychiatry / @cassag / 0000-0002-8584-4637
2. Lisa Spiering / she/her / Exp Psychology / @wym003 / 0000-0002-9071-6541
3. Peter Doohan/ NDCN / @vyp730 / 0000-0003-2122-7354 
4. Miguel Farinha / @bpz864 / 0000-0002-1729-723X
5. Juju Fars / they/them / NDCN / @julienfars / 0000-0001-7771-5029

## Participation guidelines
- We value the participation of every member of our community and want to ensure that each of us has an enjoyable and fulfilling experience. Please show respect and courtesy to other community members at all times.
- We are dedicated to a harassment-free experience for everyone, regardless of gender, gender identity and expression, sexual orientation, disability, neurodiversity, physical appearance, body size, race, age, religion, politics or technology choices. We do not tolerate harassment by and/or of members of our community in any form.
- We welcome, support and respect each other as whole people.
- We fall under the formal policy and reporting guidelines of the University of Oxford Bullying and Harassment Policy and we expect everyone to be a responsible bystander.


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## 1. Open WIN to the World

- Cass to see if PE and Comms meeting 13th March can be switched to our normal meeting time - asked.
    - Cass to ask what we can do between now and the meeting, e.g. gather examples of materials? - asked
    - <mark>Create an issue on the ambassadors repository to work on this comms project (e.g. list tasks) - Peter?</mark>
- Cass following up with IT about the open@win email address. - done! see [Ambassadors comms](https://git.fmrib.ox.ac.uk/open-science/community/open-win-ambassadors/-/blob/master/comms/shared-email-address.md)
    - make sure this is the email which recieves issue notifications from gitlab.</mark>

<mark>Cass: Catch up Bernd with our current plans.</mark>

## 2. Gitlab Issues

1. Consider adapting the template for creating issues in Gitlab. The issues should be created in a way the developers can easily find the issue.
    - https://git.fmrib.ox.ac.uk/open-science/community/Open-WIN-Community/-/tree/master/.gitlab/issue_templates
2. Issue [fix typos](https://git.fmrib.ox.ac.uk/open-science/community/Open-WIN-Community/-/issues/50): (1) go over the sections and try to find typos?; (2) ask someone good at finding typos to help us?
3. <mark>Issue [Atom](https://git.fmrib.ox.ac.uk/open-science/community/Open-WIN-Community/-/issues/55) - Miguel</mark>




## 3. Feedback on this session
<mark>Please add a few words to each of the sections below so we can improve the expereince of others.</mark>
### What worked well?

### What surprised you?
- 
### What would you change?
- 
### What would you like to know more about?
- 