Handover List

Final week:

• Remove from SN
• Remove from IT Team☑; Research Computing Team☑; Daily Meeting chat☑
• Remove admin and/or subscription from:
  • arc-alert ☑ (admin & sub)
  • arc-help ☑ (admin & sub)
  • arc-users ☑ (admin)
  • research-computing ☑(admin)
  • its-staff
• Remove from Nagios emails ☑

Handover List COMPLETED

RSEs in the North

• Patricia Ternes ☑

Change ServiceNow manager contact

• Mark Conmy ☑

JADE2

• Martin C to retain some involvement in this and will continue to attend technical and research meetings ☑
• John H is on support group ☑

HPCSIG

• John Hodrien is now primary member with voting rights ☑
• Martin remains on mailing list (other members of the team can be added - contact Andy Turner) ☑
• HPC-SIG contact (Andy Turner [e-mail] is HPCSIG secretary)
• There's a HPCSIG Slack - again ask Andy (or Chris Collins - Communications Officer @ Hull [e-mail] ) if you want to be added
• There is a small subscription of £200 per year to support SIG activities. This will be due at some point.

Bede

• John H retains membership of Bede PWG
• JHH, NGR and OKC are on the list to approve Bede projects and user applications
• Nick Plant is on N8 board
• Mark C is N8CIR contact

Github Enterprise

• Martin still holds the Enterprise membership (the contract is in my name as it is an academic service, but others also have access at Enterprise level)
• Not provided as a service (supported as a beta/prototype by Research Computing with RGs and Orgs on request)
• External orgs can be migrated into the Enterprise. Easiest route is to have yourself added as an owner to the org that needs to be migrated in and then submit a Campus agreement ticket to the GH helpdesk.
• Worth discussing at some point how we roll out this to students and for teaching and learning- which is the primary purpose- and I'll be leading on that in SoC.

Azure

For Research Computing Subscription

• See Azure Resource Groups spreadsheet in Teams/Research Computing/General/Files/Martin handover- summer 2022
• These are all confirmed as live. The ones owned by DES for the distance learning AI MSc will need to be confirmed as live in July 2022 and tidied up as appropriate. They should request new resources at the start of each module and then request deletion at the end.
• All have a billing and/or academic contact
• Mark Brodie-Wray in IT Finance looks after billing- he will get in touch if a budget code has bounced or expired
• RC Contact tag on all of these updated to Alex Coleman
• If you set up new RGs, don't forget the Budget Code tag. I'd also set up a conservative billing alert (at 70% of guesstimated monthly spend with an email reminder at 50% and 95% of this amount)
• Suggest that you review expiry date of the current RGs over the summer to make sure that they match up with the expected lifetime of the grant/ budget code.
• DES (Digital Education Service) will need Azure Labs configuring on some modules (see https://hackmd.io/@callaghanmt/des-az-labs). The agreement is for Windows Data Science Virtual Machines ONLY. They can have Linux or something bespoke but are responsible for setup themselves (similarly containers). They will need to be reminded that they need to supply this information and particularly lists of students in plenty of time.
• Also WebMO (https://www.webmo.net) running at https://comp-chem.leeds.ac.uk . Andrew Burnett is contact in Chemistry and Alex Coleman has further details.

For SoC subscription

• Martin remains as owner and academic contact going forward
• MarkC has agreed to underwrite this (no doubt some future negotiation needed)

HPC vendor relationships

• Main vendors: Dell, Alces, OCF, DDN

Vendor	Contact	Email
Dell (sales)	Peter Green	[e-mail]
Dell (technical)	Jonathan (Joff) Jervis	[e-mail]
OCF	David Yip	[e-mail]
Alces	Wil Mayers	[e-mail]
DDN	Ian Traynor	[e-mail]

Major research relationships (list)

• See HPC Research Relationships spreadsheet in Teams/Research Computing/General/Files/Martin handover- summer 2022 for a list of the HPC PIs you need to keep happy. This isn't an exclusive list (see below).
• See also list of users for up-to-date records (Servicenow). This is obtained from SN: Reports/View-Run/[Group] button> HPC Access Request (All) and will then generate the user accounts requests report. Right click on the report header to download the report as an xls or csv file. There is a supervisor column which is also a source of people to keep happy.

ARC3/4 private nodes and primary contacts

• See ARC private nodes spreadsheet in Teams/Research Computing/General/Files/Martin handover- summer 2022

RSE current/potential commitments

Potential

• Paul Seakins (MESMER): Alex has already been introduced- potential opportunity to contribute to the development of this Chemistry code
• Joe Barker (Physics; spin dynamics code) needs 12 months of RSE support for development of his code

Current

• Fluids CDT/ Peter Jimack: approx 0.36FTE of Patricia
• AI CDT/ David Hogg: was 0.5FTE of Luke but SoC may wish to take this back into the school.
• HecBIOSIM/ Sarah Harris: 0.1FTE of John to support ARC/Cloud/BioSIM projects
• Astrophysics/ Melvin Hoare: Currently 0.6FTE of Martin is underwritten as a G8 Computer Officer on this grant- this will finish when I leave.

ARC service contracts

• Dell for ARC4: John has the details for the Dell portal
• For anything else, contact Alces via Portal. Note that all queries will consume service credits which can be renewed through Esteem

Original text from Mark Dixon:

There's no formal granting of rights to maintenance contracts: each item
of hardware has a ServiceTag and all you do is add each ServiceTag to your
account. Each ServiceTag has its own independent start/end date.

The list of ServiceTags for the original ARC3 purchase and for the upgrade
can be found in the SystemInventory documents on the wiki:

https://iss-doc.wiki.leeds.ac.uk/bin/view/UnixDoc/ArcThree#Vendor_documentation

A similar document will appear on the ARC4 section of the wiki when we
have it. At present we only have a hardcopy document with them on.

Please note:

- The original ARC3 equipment is due to go off maintenance around June
   2020 and ARC3 upgrade equipment due to go off around May 2021 (there are
   a range of dates depending on when items are shipped). Maintenance on at
   least the original core infrastructure needs to be extended by a year in
   order to continue support to the ARC3 upgrade.

- Once ARC4 has passed acceptance, our tender stated that maintenance
   should be for 4 years from that date. Dell will need to be chased to
   extend the maintenance on ARC4 to give us that.

If you need help with the commercial side of this, and you will, please
talk to Colin Challinor <[e-mail]> in Purchasing.