HackMD
Skills Policy Awards 2023 - 2024: Project Lead + Mentor Notes Template
tags: mentor-mentee meeting OLS-5 Template
This mentorship document is adapated from a template by OLS, and reused with a CC-BY 4.0 licence - openlifesci.org.
Table of contents
Mentor-mentee call guidance
- The mentor-mentee calls occur once per month (unless mentioned otherwise) and last for a minimum of 1-hour.
- Mentees will prompt monthly meetings and populate this document, or another note keeping format of their choice, with relevant queries or exercises.
- If a mentor is expected to action/review items in advance of a meeting, mentees should ensure ample time for mentors to do so.
- Please coordinate with your mentor how you manage the notes and assignments for your 1:1 calls. We appreciate that HackMD may not be everyone's preference so please feel free to use another note taking format or application.
- The agenda items below are for suggestion and can/should be tailored for project specific goals.
Scope of mentorship
- Mentees and mentors will complete actions from their 1:1 meeting to the best of their abilities in advance of the next month's meeting.
- Mentors and mentees should allow space to review progress on the mentorship relationship together where mentees provide constructive feedback.
- The mentor role includes, but is not limited to:
- One-to-one support in project scoping, development and delivery
- Advise on appropriate tools and methods to engage with policy
- Connecting mentees with relevant stakeholders
- Informing mentees of relevant opportunities
- Networking
- Mentors cannot participate in conducting practical aspects of the research such as: collecting, using, analyzing and reporting on data.
- If an activity arises and you are unsure if it constitutes as a practical research activity, please get in contact with bnea@turing.ac.uk before undertaking any action.
If you wish to share any feedback / concerns regarding the mentorship process, please contact Bridget Nea at bnea@turing.ac.uk and we will listen / act with complete discretion.
First Session - April/May 2023
Agenda and Notes
-
Introductions - get to know each other
- [TAKE NOTES HERE]
-
Mentees, tell your mentor about yourself
- [TAKE NOTES HERE]
-
Mentors, tell your mentee about yourself
- [TAKE NOTES HERE]
-
Establish a check-in ritual to begin each meeting with and try it. (2-3 minutes)
(Examples: weather check (my project feels like a blustery wind right now), .gif share, video share)- [TAKE NOTES HERE]
-
Establish some light weight goals and objectives from the mentorship relationship
(Note some bullet points on what you both hope to gain from the experience)- [TAKE NOTES HERE]
-
Discuss your methodology, deliverables goals for your project
- [TAKE NOTES HERE]
-
Anything else:
- (your notes)
Actions for the next mentorship meeting
- Mentee action X
- Mentee action Y
- Mentor action Z
PLEASE COPY THE JUNE TEMPLATE SECTION BELOW MONTHLY AND EDIT / AMEND FOR YOUR NEEDS!
Monthly meetings - June 2023
Agenda and Notes
-
Check-in ritual. (2-3 minutes)
- (your notes)
-
Review your actions from the previous meeting and any challenges to mention?
- (your notes)
-
Review your project goals and any progress you’ve made towards them. Any challenges to mention?
- (your notes)
-
Reflect on where in your project the challenges are applicable and how your mentor could assist.
- (your notes)
-
Discuss if your mentor should help identify experts to invite to one of the future mentor meetings.
- Use these question to brainstorm this section: Do we need an expert at any stage? Which week they might likely be useful? Which area do we need expert advice?
- (your notes)
-
Anything else:
- (your notes)
Actions for the next mentorship meeting
- Mentee action X
- Mentee action Y
- Mentor action Z
