Skills Policy Awards 2023 - 2024: Project Lead + Mentor Notes Template === ###### tags: `mentor-mentee meeting` `OLS-5` `Template` :::success This mentorship document is adapated from a template by OLS, and reused with a CC-BY 4.0 licence - openlifesci.org. ::: **Table of contents** [TOC] ## Mentor-mentee call guidance * The mentor-mentee calls occur once per month (unless mentioned otherwise) and last for a minimum of 1-hour. * Mentees will prompt monthly meetings and populate this document, or another note keeping format of their choice, with relevant queries or exercises. * If a mentor is expected to action/review items in advance of a meeting, mentees should ensure ample time for mentors to do so. * Please coordinate with your mentor how you manage the notes and assignments for your 1:1 calls. We appreciate that HackMD may not be everyone's preference so please feel free to use another note taking format or application. * The agenda items below are for suggestion and can/should be tailored for project specific goals. ### Scope of mentorship * Mentees and mentors will complete actions from their 1:1 meeting to the best of their abilities in advance of the next month's meeting. * Mentors and mentees should allow space to review progress on the mentorship relationship together where mentees provide constructive feedback. * The mentor role includes, but is not limited to: * One-to-one support in project scoping, development and delivery * Advise on appropriate tools and methods to engage with policy * Connecting mentees with relevant stakeholders * Informing mentees of relevant opportunities - Networking * Mentors cannot participate in conducting practical aspects of the research such as: collecting, using, analyzing and reporting on data. * If an activity arises and you are unsure if it constitutes as a practical research activity, please get in contact with bnea@turing.ac.uk before undertaking any action. :::info If you wish to share any feedback / concerns regarding the mentorship process, please contact Bridget Nea at bnea@turing.ac.uk and we will listen / act with complete discretion. ::: --- ## First Session - April/May 2023 ### Agenda and Notes - Introductions - get to know each other - [TAKE NOTES HERE] - Mentees, tell your mentor about yourself - [TAKE NOTES HERE] - Mentors, tell your mentee about yourself - [TAKE NOTES HERE] - Establish a check-in ritual to begin each meeting with and try it. (2-3 minutes) (Examples: weather check (my project feels like a blustery wind right now), .gif share, video share) - [TAKE NOTES HERE] - Establish some light weight goals and objectives from the mentorship relationship (Note some bullet points on what you both hope to gain from the experience) - [TAKE NOTES HERE] - Discuss your methodology, deliverables goals for your project - [TAKE NOTES HERE] - Anything else: - (your notes) ### Actions for the next mentorship meeting - Mentee action X - Mentee action Y - Mentor action Z --- :::warning **PLEASE COPY THE JUNE TEMPLATE SECTION BELOW MONTHLY AND EDIT / AMEND FOR YOUR NEEDS!** ::: ## Monthly meetings - June 2023 ### Agenda and Notes - Check-in ritual. (2-3 minutes) - (your notes) - Review your actions from the previous meeting and any challenges to mention? - (your notes) - Review your project goals and any progress you’ve made towards them. Any challenges to mention? - (your notes) - Reflect on where in your project the challenges are applicable and how your mentor could assist. - (your notes) - Discuss if your mentor should help identify experts to invite to one of the future mentor meetings. - Use these question to brainstorm this section: Do we need an expert at any stage? Which week they might likely be useful? Which area do we need expert advice? - (your notes) - Anything else: - (your notes) ### Actions for the next mentorship meeting - Mentee action X - Mentee action Y - Mentor action Z ---