# Migrate From QuickBooks Desktop to Online: A Seamless Transition

QuickBooks desktop has dominated the accounting market for decades. The on-premise application is known for its sophisticated features/ tools that have simplified the complex accounting work. However, with the change in technology, many users prefer to use the cloud-based version of QuickBooks online.

The remote accessibility, security of the cloud and automatic updates make QuickBooks Online the preferred choice. However, if you are already using the QuickBooks desktop, then you can easily migrate to the QuickBooks online. This blog will help you migrate from QuickBooks desktop to QuickBooks online easily.

***Do you need help in migrating your data from QuickBooks desktop to QuickBooks online? Call the experts of BizBooksAdvice at [phone] and learn the exact procedure.***

## Why Do Businesses Need to Migrate from QuickBooks Desktop to Online?

Before knowing the migration process, let us understand why businesses need to [migrate from QuickBooks desktop to online](https://www.bizbooksadvice.com/tips-to-migrate-from-quickbooks-desktop-to-online.html/). Let us explore why you need to switch from QuickBooks desktop to
QuickBooks online.

**Improved Security**
QuickBooks Online offers a significant security advantage over its desktop counterpart. With all data securely stored in the cloud, the risk of data breaches is greatly reduced. This robust cloud security makes it challenging for hackers to compromise your data, providing you with peace of mind.

**Easy Access**
QuickBooks Online, being cloud-based, is a game-changer for those constantly on the move. The ability to access your data from any location, at any time, and on any device eliminates the need for office visits. This feature is particularly beneficial for those who prefer remote work, empowering them with the flexibility to work from anywhere.

**Automatic Back Ups**
QuickBooks Online's automatic backup feature is a time-saving and reassuring aspect. With all data stored in the cloud, there's no need for manual backups. In the event of data loss, a copy is automatically stored on the cloud server, ensuring your data is always secure.

**Easier Collaboration**
Multiple users can easily work on the same company file at the same time. Remote access to the data file makes it easier to work. Also, the data is more accurate as all the users work on the same company file at the same time. There is no need to go back and forth between the data files.

**Seamless Integration**
QuickBooks Online integrates with a wide array of other third-party software. This integration simplifies the work and enhances your work productivity.

## Things to Consider Before Migrating

Before initiating the migration process, make sure you are aware of the following things:

1. Before making the switch, check the data that can be migrated. Since both versions have different tools/ features, not all the data can be transferred.
2. The pricing of both versions is different. QuickBooks Online has a monthly subscription instead of a one-time purchase.
3. The migration from the QuickBooks desktop to QuickBooks online will take some time. Hence, make sure you have enough time so that it does not disrupt your work.

## How can I migrate From QuickBooks Desktop to Online?

Now, we know why QuickBooks migration is important for businesses. If you are very interested in migrating the data from desktop to online and are looking forward to the process, read this section of the blog. Basically, there are two methods to migrate the data: Manually and with the help of a migration tool.

Here, we have explained how to migrate from QuickBooks desktop to online using the migrator tool.

You can make use of the QuickBooks migrator tool to migrate from QuickBooks desktop to online. The step-wise instructions are listed below:

### Step 1: Subscribe to the QuickBooks Online

The first step is to create an online QuickBooks account. If you do not have one, create one by choosing the plan that best suits you. QuickBooks Online offers different pricing plans to its users. You can select the one that best fits your business requirements.

### Step 2: Get the QuickBooks Desktop File ready

After creating the online account, you must prepare your QuickBooks desktop file for the migration. The QuickBooks desktop file ready includes the following:

1. Clean and update the File
2. Update your QuickBooks desktop to the latest version
3. Check the QuickBooks data file size
4. Create the backup of the File

### Step 3: Move the QuickBooks desktop file to online

After that, select the Migrator tool that best fits your requirements and suits the company file. You have two migrator tools options: the inbuild migrator tool and the web-based migrator tool.

**In-build migrator tool**

The steps that will help you in migrating the data from desktop to online are:

• Sign in to the QuickBooks desktop using your admin credentials.
• Click on the Company and then choose to export your company file to QuickBooks online.
• Click on the GET STARTED button and pick the appropriate option to migrate your data.
• Follow the on-screen instructions and Sign into the QuickBooks online account using the credentials when asked to enter.
• Pick the company file to which you want to move your data, and press the Continue button.
• Tap on the EXPORT data option and provide the consent to REPLACE the data when asked.

**Web-based migrator tool**

In case you are using the QuickBooks Desktop 2021 or older version, follow the below-mentioned steps:

• Pick the appropriate option from Intuit's official website to convert, and then Sign In using the admin credentials you are using.
• Now, upload the company file you want to move.
• Click on the OPEN to upload the File and follow the on-screen prompts to complete the process.

### Step 4: Get Ready to use the QuickBooks Online

After you have successfully migrated your data from QuickBooks desktop to online, you need to set up the new QuickBooks online company file.

Make sure you have set up the following things:

• Connect the bank or the credit card account.
• Create and send invoices to the customers
• Track the bills and know how to pay them in QuickBooks.

After setting up all the above things, you can start using the QuickBooks online application.

## Wrapping Up

Migrating from QuickBooks desktop to online is a hectic and time-consuming process if not done correctly. Hopefully, this blog provides the essential details about how to migrate from QuickBooks desktop to online using the migrator tool. If you are still facing difficulties, you can contact the experts at BizBooksAdvice at **[phone]** to get an immediate solution.

Also Read : [Migrate From QuickBooks Desktop to Online: Easy Way to Migrate Data](https://bizbooksadvice.hashnode.dev/migrate-from-quickbooks-desktop-to-online)

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