---
# System prepended metadata

title: November 21st 2024
tags: [steering]

---

:::info
- **Location:**   https://utexas.zoom.us/my/kimray 
- **Date:** Thursday, November 21st at 6 am PT / 3 pm? CEST
- **Participants:**
    - Ariel Rokem (fairwell!)
    - Camille Maumet
    - Yaroslav Halchenko
    - Dora Hermes
    - Franco Pestilli
    - Kim Ray
    - Chris Markiewicz
    - James Kent 
    - Ju-Chi Yu 
- **Agenda**

1. Pre-OSR topics - Welcome new Steering group member Franco Pestilli `1min`
	> [name=]
2. OSR Discussion: James Kent &  `30min`
    > [name=suggested OSR]
3. Topic `5min`
    > [name=suggested by Yarik]
4. Maintainers Updates 
    > [name= suggested by maintainers]
5. Do we want to invite Mathew Abrams again? 
     > [name= suggested by Kim Ray]


- **Host:** Kim Ray
- **Contact:**  <kimray@utexas.edu>


:::

:books: Meeting Minutes
---


**Robert OostenVeld, EEG file formats**
- MED is a new file format, a clinical format
    - Nominally an update of the MEF3 format which is widely supported
- The file formats are a little different, there are no common readers, not yet supported by the community
- file format may be a privatized from a clinical nuerologist (MEF3, MET stat), its not a free format
- YH: since its not free, do we need to suport them?
- RO: this is a newer format that is potentially being added last minute, has not yet been community vetted. 
- YH:  should we establish requirement for adding a new file format?  e.g. adoption
- RO: wide adopt is a current criteria, and its not yet met.  It shouldu also add additional value, and that has not yet been established. 
- CP: we should establish a procedure for adding new formats based on this request
- CM: where should the procedure be established?  
- others: where other guidelines are provided on the BIDS website. 
- CP: we should not support this file format becuase it does not meet criteria, we should share the criteria with them 
- RO: suggested responding that the steering group choose not to include it now, but that it could be included in BIDS 2.0 [name=Chris Markiewics]
- Steering Group decicions:  to not include at this time. 


**OSR Room**
-wanting to have a BIDS opener at OHBM
    - there will be a platform for the town hall this year 
        - either crowdcast or zoom, decision has not been made yet. With zoom you can do youtube streaming at the same time. 
-OSR there wasnt a good attendence last year, they are looking for more engagement
- would like for a 20-30 minute BIDS summary. 
- Who from BIDS will be at OHBM that can present? 
    - Remi mentioned that BIDS townhall will likely not be during OHBM but the OSR can support this using their platform. 
    - Franco will be attending, Kim Ray will attend.  
    - CP:  yes BIDS will have a representative that present during the opener, the person can be identified later. 
    - CamM: townhall online is more inclusive and important, can the OSR detail more about what they are expecting BIDS to present? 
    - JY: not a beginner, looking for a BIDS update and where the community can contribute. They are planning about a 10-20 minute slot, but could have up to 45 mins.
    - AR: since a townhall is already being planned, a shorter presentation seems appropriate. 
    - JK:  suggests to condense the BIDS townhall for the BIDS opener
    - JY:  they are planning to bring the hacking space back to the OSR which might have been why last year's OSR was less sucessful. 
    - CM: when should we let OS-Sig know how long BIDS would like to present? 
    - JY: December. 
    - CamM: 20 minutes is reasonable
    - JY: OS-Sig will provide the platform for BIDS townhall, the platform is not yet determined but they will spport. 
    - CamM: we should have/create an email account - the steering group needs to have a mechanism for communication (other than slack) (Camille will do, added to the todo items).

**New Steering Group Member**
- Franco Pestilli 
- Welcome!
- Which accounts does Franco need to join/gain access to?
    - slack, hackmd, google drive, mattermost, github teams (owner permisions - Chris M will do this)
- share the source for maitainer updates with Franco 
    - https://hackmd.io/l_wJqwrTR_Go3bWd0My19g
- NIH DCC - BIDS will need microsopy. 

**Additional Discussion**
- we decided to move to mattermost a while ago but never adopted it, let's do it now. 
- AR added steering group members, should all members be allowed to be in the group? 
- CM: supports all SG members, we will move forward with all steering group members. 

**Maintainers Updates**
- MED file format - discussed already.

Here is what Stefan has sent a while ago:
---
We discontinue the previous way how maintainers reports are prepared / sent
We create a calendar entry in the shared BIDS calendar at every end of the month, containing a link to our BIDS maintainers "biweekly meeting notes" (replacing the monthly email)
The BIDS maintainers take care that the biweekly meeting notes are well curated and contain clear/structured sections that provide a good overview of the most important points going on
The "biweekly meeting notes" in combination with the "calendar reminder" effectively replace the previous way how maintainers reports are prepared/sent
    
---
    

:closed_book: Tasks
--
==Importance== (1 - 5) / Name 
### Steering Group:
- [ ] Camille to create a mailing list for the steering group
  - [ ] ==1==  Camille Maumet create a steering group email account


### Maintainers:
- [ ] ==1== 
- [ ] ==1== 


