:::info
- **Location:** https://utexas.zoom.us/my/kimray
- **Date:** Thursday, November 21st at 6 am PT / 3 pm? CEST
- **Participants:**
- Ariel Rokem (fairwell!)
- Camille Maumet
- Yaroslav Halchenko
- Dora Hermes
- Franco Pestilli
- Kim Ray
- Chris Markiewicz
- James Kent
- Ju-Chi Yu
- **Agenda**

1. Pre-OSR topics - Welcome new Steering group member Franco Pestilli `1min`
> [name=]
2. OSR Discussion: James Kent & `30min`
> [name=suggested OSR]
3. Topic `5min`
> [name=suggested by Yarik]
4. Maintainers Updates
> [name= suggested by maintainers]
5. Do we want to invite Mathew Abrams again?
> [name= suggested by Kim Ray]

- **Host:** Kim Ray
- **Contact:** <[e-mail]>

:::

:books: Meeting Minutes
---

**Robert OostenVeld, EEG file formats**
- MED is a new file format, a clinical format
- Nominally an update of the MEF3 format which is widely supported
- The file formats are a little different, there are no common readers, not yet supported by the community
- file format may be a privatized from a clinical nuerologist (MEF3, MET stat), its not a free format
- YH: since its not free, do we need to suport them?
- RO: this is a newer format that is potentially being added last minute, has not yet been community vetted.
- YH: should we establish requirement for adding a new file format? e.g. adoption
- RO: wide adopt is a current criteria, and its not yet met. It shouldu also add additional value, and that has not yet been established.
- CP: we should establish a procedure for adding new formats based on this request
- CM: where should the procedure be established?
- others: where other guidelines are provided on the BIDS website.
- CP: we should not support this file format becuase it does not meet criteria, we should share the criteria with them
- RO: suggested responding that the steering group choose not to include it now, but that it could be included in BIDS 2.0 [name=Chris Markiewics]
- Steering Group decicions: to not include at this time.

**OSR Room**
-wanting to have a BIDS opener at OHBM
- there will be a platform for the town hall this year
- either crowdcast or zoom, decision has not been made yet. With zoom you can do youtube streaming at the same time.
-OSR there wasnt a good attendence last year, they are looking for more engagement
- would like for a 20-30 minute BIDS summary.
- Who from BIDS will be at OHBM that can present?
- Remi mentioned that BIDS townhall will likely not be during OHBM but the OSR can support this using their platform.
- Franco will be attending, Kim Ray will attend.
- CP: yes BIDS will have a representative that present during the opener, the person can be identified later.
- CamM: townhall online is more inclusive and important, can the OSR detail more about what they are expecting BIDS to present?
- JY: not a beginner, looking for a BIDS update and where the community can contribute. They are planning about a 10-20 minute slot, but could have up to 45 mins.
- AR: since a townhall is already being planned, a shorter presentation seems appropriate.
- JK: suggests to condense the BIDS townhall for the BIDS opener
- JY: they are planning to bring the hacking space back to the OSR which might have been why last year's OSR was less sucessful.
- CM: when should we let OS-Sig know how long BIDS would like to present?
- JY: December.
- CamM: 20 minutes is reasonable
- JY: OS-Sig will provide the platform for BIDS townhall, the platform is not yet determined but they will spport.
- CamM: we should have/create an email account - the steering group needs to have a mechanism for communication (other than slack) (Camille will do, added to the todo items).

**New Steering Group Member**
- Franco Pestilli
- Welcome!
- Which accounts does Franco need to join/gain access to?
- slack, hackmd, google drive, mattermost, github teams (owner permisions - Chris M will do this)
- share the source for maitainer updates with Franco
- https://hackmd.io/l_wJqwrTR_Go3bWd0My19g
- NIH DCC - BIDS will need microsopy.

**Additional Discussion**
- we decided to move to mattermost a while ago but never adopted it, let's do it now.
- AR added steering group members, should all members be allowed to be in the group?
- CM: supports all SG members, we will move forward with all steering group members.

**Maintainers Updates**
- MED file format - discussed already.

Here is what Stefan has sent a while ago:
---
We discontinue the previous way how maintainers reports are prepared / sent
We create a calendar entry in the shared BIDS calendar at every end of the month, containing a link to our BIDS maintainers "biweekly meeting notes" (replacing the monthly email)
The BIDS maintainers take care that the biweekly meeting notes are well curated and contain clear/structured sections that provide a good overview of the most important points going on
The "biweekly meeting notes" in combination with the "calendar reminder" effectively replace the previous way how maintainers reports are prepared/sent

---

:closed_book: Tasks
--
==Importance== (1 - 5) / Name
### Steering Group:
- [ ] Camille to create a mailing list for the steering group
- [ ] ==1== Camille Maumet create a steering group email account

### Maintainers:
- [ ] ==1==
- [ ] ==1==