---
# System prepended metadata

title: August 30th 2024
tags: [steering]

---

Meeting Minute
===

:::info
- **Location:**   https://utexas.zoom.us/my/kimray 
- **Date:** Friday, August 30th at 6 am PDT / 3 pm CEST
- **Participants:**
    - Kim Ray
    - Eric Earl
    - Ariel Rokem 
    - Dora Hermes 
    - Yaroslav Halchenko

- **Agenda**

1. BIDS stimulus specification `5min`
    > 
1. BIDS Website URL `5min`
    > [name=suggested by Eric Earl]
    > Should "bids.neuroimaging.io" send you to the new website or should "https://bids-website.readthedocs.io" send you to the new website or should we use "bids.org" or "www.bids-standard.org"?
1. INCF Assembly Tabling by Yarik, Eric, Anthony, and ??? `5min`
    > [name=suggested by Eric Earl]
    > Thanks to Ariel for settling the discussions with INCF! Who is coordinating with INCF to make sure it is mentioned in their program/schedule/book/website and what it should say, if possible? Is there a budget beyond just the $500 deal made for BIDS swag/flyers/supplies?
    > ![BIDS. Change My Mind](https://hackmd.io/_uploads/ByahOWTjR.png)
1. Remote BIDS Town Hall `5min`
    > [name=suggested by Eric Earl]
    > Maintainers support this idea, but would want attendees to RSVP
1. Part-time volunteer coordinator `5min`
    > [name=suggested by Eric Earl]
    > Can the Steering Group hire/pay a part-time volunteer coordinator for BIDS maintainers, steering group, and BEPs coordination? Kind of like what Franklin used to do.
1. Steering Group election `10min`
    > [name=suggested by Eric Earl]
1. [BIDS-INCF Google Season of Docs Project Update](https://docs.google.com/presentation/d/1h3mNGSvrLI43-qJcqu2__oNsDHk-RlKMbv0-z2tOctg/edit?usp=sharing) `15min`
	> [name=suggested by Eric Earl]
1. BIDS organizational priorities `15min`
    > [name=suggested by Eric Earl]
    > What are the BIDS priorities and where should we, as an organization, be on our relative priorities? And did I miss any big ones below?
        > - developing standards and sites
        > - maintaining standards and sites
        > - internal support (things we need)
        > - external support (helping others)
        > - outreach (recruiting new BIDS users/contributors/maintainers/steering group members, keeping old users and contributors)
        > - growth (trying to improve adoption through self-promotion, appearance, marketing, etc.)

- **Host:** Kim Ray
- **Contact:**  <kimray@utexas.edu>

:::

:books: Meeting Minutes
---

**HackMD transition**
- Success 

**BIDS stimulus specification**
- progress is ongoing with this, there is a google doc created and specification
- PR to reserve BEP044: https://github.com/bids-standard/bids-website/pull/479 

**BIDS Website URL**
- Should "bids.neuroimaging.io" send you to the new website or should "https://bids-website.readthedocs.io" send you to the new website or should we use "bids.org" or "www.bids-standard.org"?
:closed_book: Tasks
- we can't get bids.org becuase it will be phohibitively costly (>>$10,000+)
- current decision to remain with bids.neuroimaging.io

**INCF Assembly Tabling by Yarik, Eric, Anthony, and ???**
- If James is willing to sit at the booth, then it seems fine for him to use the free registration
- who is working with INCF for advertising BIDS? 
- Ariel will ask Helena about adding BIDS to the schedule, etc.  
- BIDS swag: Ariel prefers to purchase swag using his institutional card for ease of reimbursement. Send to: {kim will add UT Dept address}108 E dean Keeton Austin TX 78712? - confirm with Kim 

**Remote BIDS Town Hall**
- a remote meeting is favorable
- form an organizing committee
- need to determine a date that does interfer with a large conference
- Can we start a small group of townhall organizers

**Part-time volunteer coordinator**
- Can BIDS pay for a part time BIDS coordinator position for steering group, maintainers, and BEPS. 
- currently everyone with BIDS is at a volunteer basis
- possible solution: **create an organization/foundation (501c3/non-profit) that labs could create a contract to support a person**
    - current issue:  where would the funding come from?
    - similar models: Jupyter, 2i2c https://2i2c.org/,
    - we could write a CZI grant
    - https://sfconservancy.org/
    - https://www.codeforsociety.org/
    - https://new.nsf.gov/funding/opportunities/pathways-enable-open-source-ecosystems-pose

**Steering Group election**
 - We need more support for this. 
     - Dora can meet with Chris to discuss how she can help
 - goverenace?  
     - add in Code of Conduct procedure - Ariel will draft this: https://docs.google.com/document/d/1Cj9trFifGNqyNtpyEO9FfJLlmDGTbUy5enRAA9rTyH4/edit#heading=h.4k1noo90gelw
     - BEP procedure to ensure progress

**[BIDS-INCF Google Season of Docs Project Update](https://docs.google.com/presentation/d/1h3mNGSvrLI43-qJcqu2__oNsDHk-RlKMbv0-z2tOctg/edit?usp=sharing)**
- website has been consolidated
- main webite restructure needs mentor review (goal September 15) 
- would like community feedback starting October 1
    - Steering group feedback right now: https://docs.google.com/document/d/1O3trMc2-9MdLwj-RhRnUyQYe8ciWbvBYTeHqm63PcBg/edit#heading=h.w8lni71xnxbp
- Steering group to visit/review: https://bids-website.readthedocs.io/
    - in particular impact page https://bids-website.readthedocs.io/en/latest/impact/index.html 
        - Yarik: IMHO Grantsmanship better goes under "Collaboration", then two next sections (dashboards + measuring impact) should be joined into a single narrative flow
- 
**BIDS organizational priorities**
- what are the priorities of BIDS?
- earlier focus was the 'year of adoption' however priorities may need to adjust to maintaining BIDS
- the group organization currently supports disparate priorities
- more awareness could help with building active users that can help with BIDS support




--
==Importance== (1 - 5) / Name 
### Steering Group:

- [ ] ==2== 
- [ ] ==4== l
    - [ ] ==4== X


### Maintainers:
- [ ] ==3== 
