---
# System prepended metadata

title: May 8th 2025
tags: [steering]

---

Meeting Minute
===

###### tags: `Templates` `Meeting`

:::info
- **Location:**   https://utexas.zoom.us/my/kimray 
- **Date:** Thursday, May 8th at 6 am PT / 3 pm CEST
- **Participants:**
    - Yaroslav Halchenko
    - Camille Maumet
    - Dora Hermes
    - Eric Earl
    - Anthony Galassi
    - Melissa Kline Struhl
    - Brian Leonard


- **Agenda**

1. Melissa Kline Struhl - Psych-DS Guest
    - https://psych-ds.github.io/
3. Response to MED regarding new format `5 min`
	> [name=suggested by C Maumet]
4. OHBM business`10 min`
    > [name=suggested by Kim Ray]
5. Maintainers updates `10 min`
    > [name=suggested by Maintainers]
    - Maintainers need more members recruited
6. (after end) Copenhagen Maintainers Meeting updates `15 min`
    > [name=suggested by Eric]


- **Host:** Kim Ray
- **Contact:**  <kimray@utexas.edu>

:::

:books: Meeting Minutes
---

**Psych-DS**
Melissa Kline Struhl
 - comes from the SIPS community, they recognized there was a mis-match in skillset for researchers in psych to adhere to BIDS. 
     - Do everything in excel, most often small datasets
- the replication crisis has motivated their community to build/adopt standards like BIDS
- community is working towards making their research more FAIR
- dataset_description.json uses JSON-LD schema.org https://schema.org/
- data likely contains information form multiple subjects in a single file (ex: excel or csv with all subject data)
    - this data is typically stored in the 'data' folder
    - use csv file format for tabular data
- for researchers who do not use machine-redable workflows to provide a road into that
- Psych-DS is currently developing a validator schema.org/Dataset https://psych-ds.github.io/validator
- Example usecases of interaction with BIDS
    - extracting behavioural data to be analyzed separatly
    - or inject behavioural data into a BIDS dataset
- they are a data format for the BRAIN Initiative BBQS (data coordinating for behavioral data)
- Discussion: 
    - DH: BIDS has events files, does psych-DS plan to include something similar for data like reaction times, etc 
    - MKS: It hasnt been built yet, but that is a very likely use case to work towards
    - EA: what about data dictionary? it looks like anything is a data dictionary? 
    - MKS: in the current examples, users are given options of simple of variable names. But the documentation points users to be able to assemble more complex datasets (https://psychds-docs.readthedocs.io/en/latest/guides/4_data_dictionary/) they do not require pulling variables from established onotologies but they do require variables to be defined
    - DH: re data dictionary, are you considering heriarchical event descriptors?
    - MKS: we are aware of the option, yes we would like ot use heirarchical event descriptors is the data support it. 
    - Psych-DS is also working on conversation tools to convert data BIDs-->Psych-DS and Psych-DS-->BIDS
    - EA:  are you considering to include additional file formats beyond csv.  csv only can become problematic if the data contains commas. 
-NEXT STEPS: BEP 36 can reach out to Eric Earl for moving it forward.


**Response to MED regarding new format**

- Dora felt that she has a COI, thus was not an appropriate person to respond on behalf of BIDS.
- Camille:  it sounds like people are using MED, so perhaps we should revisit our response to include steps that would need to occur for MED to be involved with BIDS
- Dora: instead of saying 'no', we should provide a path forward for MED that the developers of the format should be responsible for. 
- DH & CM would like to ammend the email. we will continue the discussion on mattermost. https://github.com/bids-standard/bids-specification/issues/2055
- 

**OHBM**

- townhall - is this day one or antoher time? 

2 BIDS-related events in OHBM
 - BIDS opening - day one
 - BIDS townhall - for BIDS to decide

-----

    De: "James Kent" <jamesdkent21@gmail.com>
    À: "bids steering" <bids.steering@gmail.com>
    Cc: "OHBMOpenScience" <ohbmopenscience@gmail.com>
    Envoyé: Jeudi 3 Avril 2025 16:35:38
    Objet: OHBM OSR: Representative for the State of BIDS

    Hello!
    Following up from our meeting in November, I am reaching out on behalf of the Open Science Room to ask for a speaker to present on the current state of BIDS. Are there any members going to OHBM and would be willing to give an accessible overview for the current state of BIDS? This will be the first opening event for the Open Science Room.

    Best Regards,
    James

-----

**Maintainers updates**

- Maintainers need more members recruited
    - Up one (Julia), but down 2 going on 3 or 4 (Rémi out for now, Stefan living life without BIDS, and possibly Anthony's and Eric's contracts up in September)
    - A simple outreach method could be all runners-up for Steering Group elections
    - [name=Camille] I'd love an open call if we can and that makes sense.
    - [name=Kim Ray] I can reach out Ashley Stewart directly , can write a email for direct asks.
    - [name=Yaroslav] can we use the larger BIDS email list to cast a wider audience?

 - Expectations (onboarding docs: https://github.com/bids-standard/bids-specification/blob/master/Maintainers_Guide.md#why-become-a-maintainer)
     - 1-2 hours a week 
     - attend 1 bi-weekly meeting
     - technical skills not required 
-avenues for advertising: neruohackademy, brainhacks, BIDS adjacent groups (SPARC, NWB, Psych-DS, neuroblueprint https://neuroblueprint.neuroinformatics.dev/latest/index.html)

**Copenhagen Maintainers Meeting updates**

(Asynchronously Eric talked with Cyril)

- Q: Is the list of attendees/invitees complete?
    - Cyril is going to put the attendees list on GitHub markdown
        - 10 maintainers and steering
        - No Peer, No Oscar
        - Maybe 6 people from EBRAINS? Cyril's having trouble getting people to RSVP properly/fully
- Q: What percent complete is booking travel and hotel?
    - 10 people are booked for hotels
    - Cyril to give hotel a list of names, and the hotel will give you your room when you show up giving them your name
- Q: Are meals, incidental expenses, and ground transportation reimbursements possible (per diem, etc.)?
    - Cyril checking with Ariel, that question had not come up to Cyril  before today
- Ground transportation off flight
    - [Getting there](https://github.com/openneuropet/outreach/blob/main/BIDS_maintainers2025/location.md)
- Tuesday, June 10 agendia item(s): EBRAINS needs to learn schema and see the BIDS ecosystem
    - BIDS2OPENMIND collaborations
    - Cyril writing down the agenda in GitHub or on the draft Google Doc agenda

:closed_book: Tasks
--
==Importance== (1 - 5) / Name 
### Steering Group:
- [ ] ==4== / 

### Maintainers:
- [ ] ==3== 

