---
# System prepended metadata

title: January 16th 2025
tags: [steering]

---

:::info
- **Location:**   ~~https://utexas.zoom.us/my/kimray~~ -- wrong!  It is 
https://mchealth.zoom.us/j/99654528986?pwd=rXcbeYjlYULD5MV4Tbhs3ahd93taUy.1

Meeting ID: 996 5452 8986  
Passcode: 324645

- **Date:** Thursday, January 16th at 8 am PT / 4 pm CEST
- **Participants:**
    - Yaroslav O. Halchenko
    - Dora Hermes
    - Cyril Pernet
    - Camille Maumet
    - Anthony Galassi
    - Kimberly Ray
- **Guests**
    - Matthew Abrams
    
- **Agenda**

1. BIDS Meeting - Rennes `10 min`
	> [name= Camille Maumet]
	> Posssible meeting dates: 
	> April 23-25 (these are the only dates that the Maintainers didn't want)
    May 26-28
    June 10-13
2. Mathew Abrams  -INCF Fiscal Sponsorship`30min`
    > make a summary of INCF as official fiscal sponsor + subcontractor on grants -- to be discussed among maintainers and checked by Mattew then the community should vote on that proposal

3. Maintainers Updates 
    > [name= suggested by maintainers]
    - Copenhagen BIDS Maintainers meeting: do we need a theme to justify this or can we have it as maintainers meeting only? 
    - New BEP PRs:
      - https://github.com/bids-standard/bids-specification/pull/2022 - BEP044 Stimuli
    - Maintainers to develop the BEP timeline with promotion/demotion and some criteria 
- **Host:** Kim Ray
- **Contact:**  <kimray@utexas.edu>


:::

:books: Meeting Minutes
---

1. Mathew Abrams  -INCF Fiscal Sponsorship
 - benefits: improved access to funding, 
 - community building services:  web development, conference servcies, financial management, coordinate working groups, management of training groups
 - dedicated Q&A forum for BIDS via Neurostars
 - resources for capacity building:  can leverage their training space for education on BIDS 
 - marketing packages via INCF community
 - Fees: 10% of annual budget, 15% of total budget funds recieved through grants
 - Discussed the links between the BIDS community and INCF
 - NIH applications (@Yaroslaw if you can fill in that would be great!)
 - No restrictions on how little the received money can be (e.g. awards). 
 - NIH grant, sub-award for INCF? 
 - Help (paid) organize events?
   - possibility to pay for flights or to reimburse individuals through expense claims, INCF takes the admin burden of the reimbursement.
   - provide extra services to organize meetings etc
 - "Sign off" on agreements on behalf of BIDS?  should be possible, needs to be checked specifically (Yarik would share docs on SHARAZA-IHE)
 - INCF is already doing fiscal sponsorship with multiple projects including: Scicrunch w/ grant from CZI, community coordination for the Mathworks neuroscience community, Repronim, bridge. 
 - Link: https://www.incf.org/services/fiscal-sponsorship
- Can pay money for developeers/contributors if they have their own company or if a company can play this role (typically takes around 25% in total). Within Europe can be done for the one used by INCF for consultants (down to 18%).
- Researched into other similar companies and their models ... e.g. some NYC company named after Belgian king ;)
 
2. BIDS meeting

- Camille: reminded that we contemplated Copenhagen and INRIA for
- We need to find out how much fund we have
- Ariel is happy to have WashU handle reiembursements.
- Current availability to host a BIDS meeting in Rennes in April/May/June:
     - April 23-25
     - May 26-28
     - June 10-13
 - First 2 weeks of May were preferred by the maintainers. Unfortunately this is not working for the Inria venue.
 - 

:closed_book: Tasks
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==Importance== (1 - 5) / Name 
### Steering Group:
- [ ] ==1== 



### Maintainers:
- [ ] ==1==  
