---
# System prepended metadata

title: Feb 13 2025
tags: [steering]

---

:::info
- **Location:**   https://utexas.zoom.us/my/kimray
- **Date:** Thursday, March 6 at 6 am PT / 2 pm CEST
- **Participants:**
    - Dora Hermes
    - Kim Ray 
    - Franco Pestilli
    - Cyril Pernet
    - Remi Gau (BIDS maintainer)
    - Yaroslav Halchenko

- **Agenda**

1. BIDS meeting `10min`
	> [name= Cyril]

    - [ ] Copenhagen (need to know by FEB 28)
        - [x] Update on dates - Chris M out through may 2
            - [x] May 5th Monday to Wednesday 7th
              - [ ] Add online meeting for BEPs
              - [ ] Make it a BIDS brainhack thing
            - [x] Day 1 (Monday) - public day
            - [x] Day 2-3 (Tues-Weds) : Maintainers, get through as many issues as we can 
        - [ ] Scope/Focus - justifying additional invitees --
            - [ ] Public day - outreach to European BIDS collaborator
                - [ ] How many people?
                - [ ] Stefan, Robert, Oscar, Martin N, M Hanke, Yarik? 
            - [ ] which PRs could use invites? 
                - [ ] atlases
                - [ ] eye-tracking
                - [ ] PR "pay to play"
        - [ ] Logistics for late Feb:
            - [x] Who's paying for flights?
              - Can use the funds that Ariel (and Cyril if in EU) still has
            - [ ] Who's coordinating?
              - Cyril helps with with local logistics
              - Program and content details ???
            - [x] Who's booking hotels? --> Cyril

2. MEDD Reversion `5min`
    > [name=suggested]

    - Chris M started a response: [MEDD](https://docs.google.com/document/d/1vcA_8VuDKMkAv0lWPksojfeDnrc-2fxgwj9-bRKn2kY/edit?tab=t.0)
    - Used this as precedent to set guidelines to be added to BIDS wesbsite with respect to adding new format to BIDS
    - 
   
3. BIDS BEP process
    > [name=Rémi]

    - Started a PR to update it [on the BIDS website](https://github.com/bids-standard/bids-website/pull/615)
    - Will require creation of a working group as modification of the governance
    - Yarik had an idea of "BEP AI Agent", generalized overall into a request [where to file such ideas for projects?](https://github.com/bids-standard/bids-website/issues/620)
    
3. Maintainers Updates 
    > [name= suggested by maintainers]
    > Cyril raised issue on field mandatoriness consistancy in qMRI (field X must be present, but if one one does not know the value use filed Y, ok so why not allow field Y -- see [maintainers notes](https://hackmd.io/@bids-standard/BJDIhFT8yl))

- **Host:** Kim Ray
- **Contact:**  <kimray@utexas.edu>


:::

:books: Meeting Minutes
---


**Item**

### BIDS Copenhagen Meeting: May 5-7

Cyril will book a meeting room May 5th for Maintainers meeting 
DH:  when will we have a plan/schedule so that Steering Group and others can book their travel? 

RG: do we want to extend an invite to those with mature BEPS? 
RG: one priority for maintainers is to address the growing number of issues and PR requests. 
DH: will there be an online working day as well for people that are creating 'issues' for maintainers 
FP: we could label this as a 'brainhack' to build synergy and publicity for the meeting
RG: who will pay for flights from USA 
CP: Ariel will pay for fligths from US, Cyril will pay for EU 
YH: Confirm with Ariel the reimbursement details or best to prebook through them

### BIDS fiscal sponsorship with INCF

- See last meeting notes: https://hackmd.io/BLLUBrD5SJ2EnUmlTzD76g#-Meeting-Minutes
- this should be voted on by the committee 
    YH: proposal would need more details 
- KR would contact Matthew to get contract, based on which and notes we would prepare the post/voting in support of using INCF as fiscal sponsor
    
### MEDD Revision

Cyril/Chris started a google doc for this: [MEDD](https://docs.google.com/document/d/1vcA_8VuDKMkAv0lWPksojfeDnrc-2fxgwj9-bRKn2kY/edit?tab=t.0)

- This could be useful for the next version of BIDS specification as well. 
- RG & CP: It should be clearly stated and easily found.
  Could be even part of the spec not just website.
- Chris will send an email response 
- YH: adding new formats to BIDS should be considered IFF they are already being widely used (80/20 rule)
- DH: we dont want to be a format approval for companies, there should be a need or use case from the community to support BIDS extending to the format

- we should also provide feedback on the decision process and why a new format is not being adopted (its not a common format),

- procedure: ask advisory groups to see if a new suggested format matches the criterion

### Maintainers Updates

- BEP process is growing, and will likely involve change to the governance.  This will also need a working group

- Started a PR to update it [on the BIDS website](https://github.com/bids-standard/bids-website/pull/615)
    - Will require creation of a working group as modification of the governance
    - we can and should operationalize the BEP process 
    - CP there seems to be an 'infinite loop' of propose BEP-review-etc-etc, how do we solve this? (eg, atlas BEP)
    - DH & CP: Virtual/in-person discussions tend to facilitate resolving issues or barriers, this should be organized by BEP leads with all parties involved. A summary of the discussion outcomes should then be provided to the maintainers.

:closed_book: Tasks
--
==Importance== (1 - 5) / Name 
### Steering Group:
- [ ] ==1== Ask for INCF Fiscal Sponsorship Contract from Mathew Abrams [Kim - sent]
- [ ] ==1== BIDS Connectivity needs coordination across BEPS. [Franco]

### Maintainers:
- [ ] ==1== 

