:::info - **Location:** https://utexas.zoom.us/my/kimray - **Date:** Thursday, March 6 at 6 am PT / 2 pm CEST - **Participants:** - Dora Hermes - Kim Ray - Franco Pestilli - Cyril Pernet - Remi Gau (BIDS maintainer) - Yaroslav Halchenko - **Agenda** 1. BIDS meeting `10min` > [name= Cyril] - [ ] Copenhagen (need to know by FEB 28) - [x] Update on dates - Chris M out through may 2 - [x] May 5th Monday to Wednesday 7th - [ ] Add online meeting for BEPs - [ ] Make it a BIDS brainhack thing - [x] Day 1 (Monday) - public day - [x] Day 2-3 (Tues-Weds) : Maintainers, get through as many issues as we can - [ ] Scope/Focus - justifying additional invitees -- - [ ] Public day - outreach to European BIDS collaborator - [ ] How many people? - [ ] Stefan, Robert, Oscar, Martin N, M Hanke, Yarik? - [ ] which PRs could use invites? - [ ] atlases - [ ] eye-tracking - [ ] PR "pay to play" - [ ] Logistics for late Feb: - [x] Who's paying for flights? - Can use the funds that Ariel (and Cyril if in EU) still has - [ ] Who's coordinating? - Cyril helps with with local logistics - Program and content details ??? - [x] Who's booking hotels? --> Cyril 2. MEDD Reversion `5min` > [name=suggested] - Chris M started a response: [MEDD](https://docs.google.com/document/d/1vcA_8VuDKMkAv0lWPksojfeDnrc-2fxgwj9-bRKn2kY/edit?tab=t.0) - Used this as precedent to set guidelines to be added to BIDS wesbsite with respect to adding new format to BIDS - 3. BIDS BEP process > [name=Rémi] - Started a PR to update it [on the BIDS website](https://github.com/bids-standard/bids-website/pull/615) - Will require creation of a working group as modification of the governance - Yarik had an idea of "BEP AI Agent", generalized overall into a request [where to file such ideas for projects?](https://github.com/bids-standard/bids-website/issues/620) 3. Maintainers Updates > [name= suggested by maintainers] > Cyril raised issue on field mandatoriness consistancy in qMRI (field X must be present, but if one one does not know the value use filed Y, ok so why not allow field Y -- see [maintainers notes](https://hackmd.io/@bids-standard/BJDIhFT8yl)) - **Host:** Kim Ray - **Contact:** <kimray@utexas.edu> ::: :books: Meeting Minutes --- **Item** ### BIDS Copenhagen Meeting: May 5-7 Cyril will book a meeting room May 5th for Maintainers meeting DH: when will we have a plan/schedule so that Steering Group and others can book their travel? RG: do we want to extend an invite to those with mature BEPS? RG: one priority for maintainers is to address the growing number of issues and PR requests. DH: will there be an online working day as well for people that are creating 'issues' for maintainers FP: we could label this as a 'brainhack' to build synergy and publicity for the meeting RG: who will pay for flights from USA CP: Ariel will pay for fligths from US, Cyril will pay for EU YH: Confirm with Ariel the reimbursement details or best to prebook through them ### BIDS fiscal sponsorship with INCF - See last meeting notes: https://hackmd.io/BLLUBrD5SJ2EnUmlTzD76g#-Meeting-Minutes - this should be voted on by the committee YH: proposal would need more details - KR would contact Matthew to get contract, based on which and notes we would prepare the post/voting in support of using INCF as fiscal sponsor ### MEDD Revision Cyril/Chris started a google doc for this: [MEDD](https://docs.google.com/document/d/1vcA_8VuDKMkAv0lWPksojfeDnrc-2fxgwj9-bRKn2kY/edit?tab=t.0) - This could be useful for the next version of BIDS specification as well. - RG & CP: It should be clearly stated and easily found. Could be even part of the spec not just website. - Chris will send an email response - YH: adding new formats to BIDS should be considered IFF they are already being widely used (80/20 rule) - DH: we dont want to be a format approval for companies, there should be a need or use case from the community to support BIDS extending to the format - we should also provide feedback on the decision process and why a new format is not being adopted (its not a common format), - procedure: ask advisory groups to see if a new suggested format matches the criterion ### Maintainers Updates - BEP process is growing, and will likely involve change to the governance. This will also need a working group - Started a PR to update it [on the BIDS website](https://github.com/bids-standard/bids-website/pull/615) - Will require creation of a working group as modification of the governance - we can and should operationalize the BEP process - CP there seems to be an 'infinite loop' of propose BEP-review-etc-etc, how do we solve this? (eg, atlas BEP) - DH & CP: Virtual/in-person discussions tend to facilitate resolving issues or barriers, this should be organized by BEP leads with all parties involved. A summary of the discussion outcomes should then be provided to the maintainers. :closed_book: Tasks -- ==Importance== (1 - 5) / Name ### Steering Group: - [ ] ==1== Ask for INCF Fiscal Sponsorship Contract from Mathew Abrams [Kim - sent] - [ ] ==1== BIDS Connectivity needs coordination across BEPS. [Franco] ### Maintainers: - [ ] ==1==