Using Notion for Team Tasks
how DevEx @ RSK uses it
Kanban
- Tasks as "post-it notes"
- Columns for status
- Move tasks between columns as status changes
TODO image of a kanban board in other software
Effective Kanban
- Simple
- 4 properties
- 4 columns
- Fast
- < 30s
- create or edit
- Event logging
"Database"
"Projects","Assignees","Type","Size","Status"
"Bar","Owanate","Docs","L","Doing"
"Foo","Brendan","Event","M","Backlog"
"Baz","Gino","Fix","S","ToDo"
"Luna","Aleks","Feature","L","Done"
(A single CSV)
Views
quick- all tasks in a kanban boardmain- all tasks in split kanban board per personactive- only todo and doing taskslist- all tasks except done in a simple list
Creating the views
Each view –> SQL statement
SELECT–> "Properties"WHERE–> "Filters"GROUP BY–> "Group", "Sub-group"SORT BY–> "Sort"
View types
We'll use only: Board + Table
List view
all tasks except done
TODO image of completed list view
- view type: list
- properties:
Assignees,Type,Size,Status - group: none
- sub-group: none
- filters:
status is not done - status:
status descending
list view: view type
list view: properties
add columns
properties
list view: group
(none)
list view: filters
list view: sort
Main view
all tasks in split kanban board per person
TODO image of completed main view
- view type: board
- properties:
Assignees,Type,Size,Status - group:
Assignees - sub-group:
Status - filters:
status is todoorstatus is doing - status:
status descending
main view: view type
main view: properties
main view: group
main view: sub-group
main view: filters
main view: sort
Quick view
all tasks in a kanban board
same as main view, but without "subgroup"
TODO image of quick view
- view type: board
- properties:
Assignees,Type,Size,Status - group:
Assignees - sub-group: (none)
- filters:
status is todoorstatus is doing - status:
status descending
quick view: view type
quick view: properties
quick view: group
quick view: sub-group
none
(difference with main board)
quick view: filters
quick view: sort
Board set up complete!
… final touches
Log to slack
Description
- Use "description" for page
Next steps
- Track all tasks
- Event logs in slack for standups
- Intro complexity as needed
fin