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# System prepended metadata

title: 3.5 ISAD Ontology

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---
title: 3.5 ISAD Ontology
---

# ISAD Ontology
Matches the ISAD(G) standard elements that can be directly obtained from existing records. The information is represented with Data Properties and is not atomized. The ontology can be regarded as an intermediate representation for legacy records, making it possible, whenever necessary, to check the contents of a given element against the information extracted thereof. This ontology is only used for the existing records in DigitArq and not for newly created records based on ArchOnto.

### **Property**

- [ISAD1 has title](#ISAD1)
- [ISAD2 has level of description](#ISAD2)
- [ISAD3 has reference code](#ISAD3)
- [ISAD4 has title type](#ISAD4)
- [ISAD5 has date](#ISAD5)
- [ISAD6 has dimension and support](#ISAD6)
- [ISAD7 has administrative history](#ISAD7)
- [ISAD8 has archival history](#ISAD8)
- [ISAD9 has scope](#ISAD9)
- [ISAD10 has conditions access](#ISAD10)
- [ISAD11 has physical location](#ISAD11)
- [ISAD12 has previous location](#ISAD12)
- [ISAD13 has original numbering](#ISAD13)
- [ISAD14 has language](#ISAD14)
- [ISAD15 has related unit of description](#ISAD15)
- [ISAD16 has existence and location of copies](#ISAD16)
- [ISAD17 has publication note](#ISAD17)
- [ISAD18 has note](#ISAD18)
- [ISAD19 has system of arrangement](#ISAD19)
- [ISAD20 has physical characteristics and technical requirements](#ISAD20)
- [ISAD21 has date of description](#ISAD21)
- [ISAD22 has last modification](#ISAD22)
- [ISAD23 has predominant date](#ISAD23)
- [ISAD24 has conditions governing reproduction](#ISAD24)
- [ISAD25 has finding aids](#ISAD25)
- [ISAD26 has immediate source of acquisition or transfer](#ISAD26)
- [ISAD27 has accruals](#ISAD27)


|<span id="ISAD1">ISAD1 has title|
|-|
|This property incorporates the existing title in the DigitArq record.<br>According to ISAD(G), the title is used to name the unit of description. Provide either a formal title or a concise supplied title in accordance with the rules of multilevel description and national conventions.<br>If appropriate, abridge a long formal title, but only if this can be done without loss of essential information.<br>For supplied titles, at the higher level, include the name of the creator of the records. At lower levels one may include, for example, the name of the author of the document and a term indicating the form of the material comprising the unit of description and, where appropriate, a phrase reflecting function, activity, subject, location, or theme.<br>Distinguish between formal and supplied titles according to national or language conventions.|
|**Domain**: E31 Document|
|**Range**: xsd:string|
|**Subproperty of**: P3 has note|
|**Inverse**: -|
|**Example values**: <br> Helen Lucas fonds (*Fonds*)<br> The Christmas Birthday Story production records (*Series*)<br>The Christmas Birthday Story (*Item*)<br>*Canada, York University Archives*<br><br>St. Anthony Turnverein organizational records (*Fonds*)<br>*U.S., Minnesota Historical Society*<br><br>Papers of J. Lawton Collins (*Fonds*) <br>Appointment Books, 1948-1955 (*Series*)<br>*U.S. National Archives & Records Administration*<br><br>Records of the Patent and Trademark Office (*Fonds*)<br>Patent Application Files, 1837-1918 (*Series*)<br>*U.S. National Archives & Records Administration*<br><br>Advertising and publicity materials (*Series*)<br>*U.S., University of North Carolina at Chapel Hill*<br><br>Courts-Martial files [including war crimes trials], single number series (*Series*)<br>*National Archives of Australia*<br><br> Court-Martial of 3490 Corporal R.C. Taplin, 1st Battalion, Australian Infantry Forces (*File*)<br>*National Archives of Australia*<br><br>Papers of Edward Koiki Mabo (*Fonds*)<br>*National Library of Australia*<br><br>Châtelet de Paris (*Fonds*)<br>Parc civil (*Sub-fonds*)<br> Actes faits en l’hôtel du lieutenant civil (*Series*)<br>Suppliques au lieutenant civil (*Sub-series*)<br>Demandes de création de curateur à succession, vu la renonciation des héritiers à celle-ci (*File*)<br>Succession Guérin (*Item*)<br>(*France, Centre historique des Archives nationales*)|

<br> 

|<span id="ISAD2">ISAD2 has level of description|
|-|
|This property embeds the level of description element from ISAD(G). <br> According to ISAD(G) the level of description is used to identify the level of arrangement of the unit of description.<br>|
|**Domain**: E31 Document|
|**Range**: xsd:string|
|**Subproperty of**: P3 has note|
|**Inverse**: -|
|**Example values**:<br>- Fonds<br>- Sub-fonds<br>- Series<br>- Sub-series<br>- File<br>- Item|

<br> 

|<span id="ISAD3">ISAD3 has reference code|
|-|
|This property embeds the reference code from the DigitArq record.<br>The reference code identifies uniquely the unit of description and to provide a link to the description that represents it.<br>Record, as necessary for unique identification, the following elements:<br>- the country code in accordance with the latest version of ISO 3166 Codes for the representation of names of countries;<br>- the repository code in accordance with the national repository code standard or other unique location identifier;<br>- a specific local reference code, control number, or other unique identifier.<br>All three elements must be present for the purpose of information exchange at the international level.|
|**Domain**: E31 Document|
|**Range**: xsd:string|
|**Subproperty of**: P3 has note|
|**Inverse**: -|
|**Example Values**: <br>CA OTY F0453 (*Fonds*)<br>*Canada, York University Archives*<br><br>CA OONAD R610-134-2-E (*Fonds*)<br>*National Archives of Canada*<br><br>US MnHi P2141 (*Fonds*)<br>*U.S., Minnesota Historical Society*<br><br>US DNA NWDNC-77-WDMC (*Series*)<br>*U.S. National Archives & Records Administration*<br><br>AU A:NLA MS 8822 (*Fonds*)<br>*National Library of Australia*<br><br>FR CHAN/363 AP 15 (*File*)<br>*France, Centre historique des Archives nationales*<br><br>FR AD 53/234 J (*Fonds*)<br>*France, archives départementales de la Mayenne*<br><br>FR AN 320 AP (*Fonds*)<br>*Direction des archives de France*<br><br>PT/TT/MSML (*Fonds*)<br>*Portugal, Arquivo Nacional da Torre do Tombo*|

<br> 

|<span id="ISAD4">ISAD4 has type of title|
|-|
|This property is used to embed the title type. The title could be from a formal or supplied type.|
|**Domain**: E31 Document|
|**Range**: xsd:string|
|**Subproperty of**: P3 has note|
|**Inverse**: -|
|**Example Values**:<br>- Formal<br>- Supplied|

<br> 

|<span id="ISAD5">ISAD5 has date|
|-|
|Use to embed the production dates of a document. According to ISAD(G), dates are used to identify and record the date(s) of the unit of description.<br>Date(s) when documents were created. This includes the dates of copies, editions, or versions of, attachments to, or originals of items generated prior to their accumulation as records.<br>Record as a single date or a range of dates as appropriate. A range of dates should always be inclusive unless the unit of description is a record-keeping system (or part thereof) in active use.|
|**Domain**: E31 Document|
|**Range**: xsd:string|
|**Subproperty of**: P3 has note|
|**Inverse**: -|
|**Example Values**:<br>[c.1971]-1996 (*Fonds*)<br>*Canada, York University Archives*<br><br>1976-1989 (*Fonds*)<br>*Canada, York University Archives*<br><br>1980 (*Item*)<br>*Canada, York University Archives*<br><br>1852 March 23 (*Item*)<br>*U.S., Minnesota Historical Society*<br><br>1833-1998 (bulk 1833-1874) (*Fonds*)<br>*U.S., University of North Carolina at Chapel Hill*<br><br>1943, 1959-1992 (predominant 1972-1992) (*Fonds*)<br>*National Library of Australia*<br><br>1790-An VIII (*All levels of description from fonds to file*)<br>*Direction des archives de France*|

<br> 

|<span id="ISAD6">ISAD6 has dimension and support|
|-|
|Use to indicate the dimension and support of a document.<br>To identify and describe:<br>a. the physical or logical extent and<br>b. the medium of the unit of description.<br>Record the extent of the unit of description by giving the number of physical or logical units in arabic numerals and the unit of measurement. Give the specific medium (media) of the unit of description.<br>Alternatively, give the linear shelf space or cubic storage space of the unit of description. If the statement of extent for a unit of description is given in linear terms and additional information is desirable, add the additional information in parentheses. |
|**Domain**: E31 Document|
|**Range**: xsd:string|
|**Subproperty of**: P3 has note|
|**Inverse**: -|
|**Example Values**:<br>13 containers of graphic material and textual records (*Series*)<br>*Canada, York University Archives*<br><br>103.5 cubic feet (98 boxes) (*Fonds*)<br>*U.S., Minnesota Historical Society*<br><br>1 folder, containing 38 items (*File*)<br>*U.S., Minnesota Historical Society*<br><br>5 folders and 2 audio cassettes (*Fonds*)<br>*U.S., Minnesota Historical Society*<br><br>143 rolls of microfilm, 35mm (*Series*)<br>*U.S. National Archives & Records Administration*<br><br>27 data processing files on magnetic tape (*Series*)<br>*U.S. National Archives & Records Administration*<br><br>130 items (0.5 linear ft.) (*Fonds*)<br>*U.S., University of North Carolina at Chapel Hill*|

<br> 

|<span id="ISAD7">ISAD7 has administrative history|
|-|
|Use to embed administrative/ bibliographic history.<br>According to ISAD(G), this element exists to provide an administrative history of, or biographical details on, the creator (or creators) of the unit of description to place the material in context and make it better understood.<br>Record concisely any significant information on the origin, progress, development, and work of the organization (or organizations) or on the life and work of the individual (or individuals) responsible for the creation of the unit of description. If additional information is available in a published source, cite the source.<br>The Information Areas of ISAAR(CPF) suggest specific informational elements that may be included in this element.<br>For persons or families record information such as full names and titles, dates of birth and death, place of birth, successive places of domicile, activities, occupation or offices, original and any other names, significant accomplishments, and place of death.<br>For corporate bodies record information such as the official name, the dates of existence, enabling legislation, functions, purpose, and development of the body, its administrative hierarchy, and earlier, variant, or successive names.|
|**Domain**: E31 Document|
|**Range**: xsd:string|
|**Subproperty of**: P3 has note|
|**Inverse**: -|
|**Example Values**:<br>Helen Lucas, Canadian artist, was born in 1931 in Weyburn, Saskatchewan, studied at the Ontario College of Art (Toronto) from 1950-1954 and was Drawing and Painting Master at Sheridan College (Oakville, Ont.) from 1973-1979. She has exhibited her art works widely in Canadian cities. She works from her Gallery in King City. In 1991 York University awarded her a Doctor of Letters (Honoris Causa). (*Fonds*)<br>*Canada, York University Archives*<br><br>Dwight P. Griswold was born in Harrison, Nebraska in 1893. He served in the Nebraska legislature during the 1920s and was governor of Nebraska from 1941 to 1947. He served as chief of the American Mission for Aid to Greece (AMAG) from June 14, 1947 to September 15, 1948. (*Fonds*)<br>*U.S. National Archives & Records Administration*<br><br>Northwest Airlines was incorporated in 1926 as Northwest Airways. The company began service on October 1, 1926, as an air mail carrier between the Twin Cities and Chicago. Passenger service was inaugurated in July 1927. Northwest expanded its service through the Dakotas and Montana to Spokane and Seattle in 1928-1933. The company was reincorporated as Northwest Airlines, Inc. in 1934.(*Fonds*)<br>*U.S., Minnesota Historical Society*<br><br>Torres Strait Islander human rights and indigenous lands rights activist. Principal plaintiff in the landmark High Court of Australia native title case, Mabo and Others versus State of Queensland and the Commonwealth, 1982-1992. (*Fonds*)<br>*National Library of Australia*<br><br>La société ardoisière de l'Anjou a été constituée le 16 juillet 1894 par quatre actionnaires dans le but d'acquérir et d'exploiter plusieurs carrières en Maine-et-Loire (Trelazé et Noyant-la-Gravoyère) et dans la Mayenne. L'acquisition des ardoisières de Renazé s'est étalée sur quatre ans : propriétaire de la carrière d'Ensuzières et actionnaire majoritaire de la société de Laubinière (1894) ; propriétaire des ardoisières de la Touche et du Fresne (1895) ; propriétaire de Laubinière (1897). Victime de la concurrence espagnole vers 1960, la société ardoisière de l'Anjou a fermé son dernier puits à Renazé le 31 décembre 1975. (*Fonds*)<br>*France, Centre historique des Archives nationales*|

<br> 

|<span id="ISAD8">ISAD8 has archival history|
|-|
|Use to embed archival history element from ISAD(G).<br> This element is used to provide information on the history of the unit of description that is significant for its authenticity, integrity, and interpretation.<br> This element records the successive transfers of ownership, responsibility, and/or custody of the unit of description and indicates those actions, such as the history of the arrangement, production of contemporary finding aids, re-use of the records for other purposes or software migrations, that have contributed to its present structure and arrangement. Give the dates of these actions insofar as they can be ascertained. If the archival history is unknown, record that information.|
|**Domain**: E31 Document|
|**Range**: xsd:string|
|**Subproperty of**: P3 has note|
|**Inverse**: -|
|**Example Values**:<br>Letters written by Herbert Whittaker and mailed to Sydney Johnson remained in the custody of Johnson until his death when they were returned/bequeathed to Whittaker and now constitute part of his fonds. (*Fonds*)<br>*Canada, York University Archives*<br><br>This series was consolidated from a number of partially organized and miscellaneous files transferred to the State Archives in 1979. (*Series*)<br>*U.S., Minnesota Historical Society*<br><br>This material was located in a garage and sent to the National Archives and Records Administration as alienated Federal records. (*Series*)<br>*U.S. National Archives & Records Administration*|

<br> 

|<span id="ISAD9">ISAD9 has scope|
|-|
|Use to embed the scope and content of a document.<br>According to ISAD(G), this element is used to enable users to judge the potential relevance of the description unit.<br>Give a summary of the description unit's scope (such as periods, geography) and content (such as documentary forms, subject matter, administrative processes), appropriate to the description level.|
|**Domain**: E31 Document|
|**Range**: xsd:string|
|**Subproperty of**: P3 has note|
|**Inverse**: -|
|**Example Values**:<br>This series contains maps and charts that relate, primarily, to the states in insurrection. The records show topography, roads, railroads, locations of cities and towns, coastal areas and shorelines, lines of defense, approaches to forts, positions of water craft, and operations during William Tecumseh Sherman and the Union Army's advances upon Atlanta and upon Vicksburg. (*Series*)<br>*U.S. National Archives & Records Administration*<br><br>Case contending that the Minnesota Comprehensive Health Care Act of 1976 is pre-empted by the Employees Retirement Income Securities Act. (*File*)<br>*U.S., Minnesota Historical Society*<br><br>O fundo é constituído de correspondência, discursos, relatórios, recortes de jornais e publicações, documentação referente às atividades do titular como militar, ministro da Guerra, do Superior Tribunal Militar e chefe do Estado-Maior das Forças Armadas, entre outros cargos, e à sua vida pessoal, abordando a Coluna Prestes, o Tenentismo, a Revolução de 1930 e o Estado Novo. (*Fonds*)<br>*Brazil, Arquivo Nacional*|

<br> 

|<span id="ISAD10">ISAD10 has access condition|
|-|
Indicate the conditions for accessing a document.<br>According to ISAD(G), this element provides information on the legal status or other regulations that restrict or affect access to the description unit.<br>It specifies the law or legal status, contract, regulation, or policy that affects access to description union. Indicate the extent of the closure period and the date at which the material will open when appropriate.|
|**Domain**: E31 Document|
|**Range**: xsd:string|
|**Subproperty of**: P3 has note|
|**Inverse**: -|
|**Example Values**:Unrestricted access, including display rights and consultation rights (*Fonds*)<br>*Canada, York University Archives*<br><br>Patient records contain private data; records are closed for 50 years from date of creation. Researchersmay apply to use these records in accordance with State Archives access statement. (*Series*)<br>*U.S., Minnesota Historical Society*<br><br>Material restricted by 5 USC 552 (b)(1) - National Security (*Series*)<br>*U.S. National Archives & Records Administration*<br><br>Material restricted by terms of donor's deed of gift (*Series*)<br>*U.S. National Archives & Records Administration*<br><br>Use of audio, video, or film materials may require production of viewing copy. (*Fonds*)<br>*U.S., University of North Carolina at Chapel Hill*<br><br>Para sua preservação, o acervo foi microfilmado e o acesso só é concedido por meio desse suporte. (*Fonds*)<br>*Brazil, Arquivo Nacional*|

<br> 

|<span id="ISAD11">ISAD11 has physical location|
|-|
|Indicates the physical location of a document.|
|**Domain**: E31 Document|
|**Range**: xsd:string|
|**Subproperty of**: P3 has note|
|**Inverse**: -|
|**Example Values**:<br>Empresa Pública do Jornal O Século, Joshua Benoliel, Cota Desconhecida 011 (*File*)<br>*Portugal, Arquivo Nacional da Torre do Tombo*<br><br>Antero de Seabra, cx. 12, n.º 373 (*File*)<br>*Portugal, Arquivo Nacional da Torre do Tombo*|

<br> 

|<span id="ISAD12">ISAD12 has previous location|
|-|
|Indicates the previous location of a document.|
|**Domain**: E31 Document|
|**Range**: xsd:string|
|**Subproperty of**: P3 has note|
|**Inverse**: -|
|**Example Values**:<br>Feitos Findos, Fundos Geral, Letra J mç 4158 (*File*)<br>*Portugal, Arquivo Nacional da Torre do Tombo*<br><br>N.º ord. inicial - 316 (*Installation Unit*)<br>*Portugal, Arquivo Distrital de Setúbal*|

<br> 

|<span id="ISA13">ISAD13 has original numbering|
|-|
|Indicates the original numbering of a document.|
|**Domain**: E31 Document|
|**Range**: xsd:string|
|**Subproperty of**: P3 has note|
|**Inverse**: -|
|**Example Values**:<br>Lv.1 (*Installation Unit*)<br>Portugal, Arquivo Distrital Bragança<br><br> Liv. n.º 1, fl. 7v (*Item*)<br>*Portugal, Arquivo Distrital Aveiro*<br><br>Cartório Notarial de Abrantes, 1.ª incorp./7.º Ofício/n.º ord.417 (*Installation Unit*)<br>*Portugal, Arquivo Distrital Santarém*|

<br> 

|<span id="ISA14">ISAD14 has language |
|-|
|Indicates the language and writing present in the document. <br>According to ISAD(G) identifies, the language(s), script(s), and symbol systems are employed in the description unit.<br>It records the language(s) and/or script(s) of the description unit materials. Note any distinctive alphabets, scripts, symbol systems, or abbreviations employed.|
|**Domain**: E31 Document|
|**Range**: xsd:string|
|**Subproperty of**: P3 has note|
|**Inverse**: -|
|**Example Values**:<br>Chinese (*Series*)<br>*U.S. National Archives & Records Administration*<br><br>English (*File*)<br>*National Archives of Australia*<br><br>Latin. Ecriture insulaire (noter en particulier l'abréviation utilisée pour per) (*Item*)<br>*Direction des archives de France*<br><br>Em português, contendo documentos em inglês, francês, espanhol e alguns cifrados. (*Fonds*)<br>*Brazil, Arquivo Nacional*|

<br> 

|<span id="ISAD15">ISAD15 has related unit of description|
|-|
|Indicates related description units.<br>Record information about units of description in the same repository or elsewhere that are related by provenance or other association(s). Use appropriate introductory wording and explain the nature of the relationship . If the related unit of description is a finding aid, use the finding aids element of description to make the reference to it.|
|**Domain**: E31 Document|
|**Range**: xsd:string|
|**Subproperty of**: P3 has note|
|**Inverse**: -|
|**Example Values**:<br>Earlier files of a similar nature (1959-1968) are catalogued as Minnesota. Secretary of State. Charitable corporations files. (*Series*)<br>*U.S., Minnesota Historical Society*<br><br>See also Louis Decimus Rubins papers (#3899) and the Clyde Edgerton papers (#4616) in the Southern Historical Collection, University of North Carolina at Chapel Hill (*Fonds*)<br>*U.S., University of North Carolina at Chapel Hill*<br><br>Sound recordings from the Mabo Papers are held in the National Library’s Oral History collection at TRC 3504. (*Fonds*)<br>*National Library of Australia*<br><br>Le buste di affari direttoriali dal 1771 al 1785 sono attualmente conservate nel fondoConsiglio di reggenza (1737-1765), nn.1008-1025. Anche ad esse si accede, come al resto della documentazione riferibile alla Segreteria di Stato, attraverso la serie dei registri degli affari, conservata nel fondoSegreteria di Stato (1765-1808). (*Fonds*)<br>*Italy, Archivio di Stato di Firenze*|

<br> 

|<span id="ISAD16">ISAD16 has existence and location of copies|
|-|
|Used to indicates the existence, location and location of copies of the unit of description.<br>If the copy of the unit of description is available (either in the institution or elsewhere) record its location, together with any significant control numbers.|
|**Domain**: E31 Document|
|**Range**: xsd:string|
|**Subproperty of**: P3 has note|
|**Inverse**: -|
|**Example Values**:<br>Les cahiers de doléances ont été microfilmés sous la cote 2 Mi 30 (*File*)<br>*Direction des archives de France*<br><br>Una copia dei microfilm e delle trascrizioni furono depositati nel maggio 1941 nella Widener Library di Harvard (Cambridge, Mass) e si trovano ora nella Houghton Library (48M-394) (*Series*)<br>*Italy, Istituto Storico della Resistenza in Toscana*<br><br>Microfilmes 045-97 a 054-97. (*Fonds*)<br>*Brazil, Arquivo Nacional*|

<br> 

|<span id="ISAD17">ISAD17 has publication note|
|-|
|It is used to incorporate the element publication note.<br>According to ISAD(G), the publication note is used to identify any publications about or are based on the use, study, or analysis of the unit of description.<br>It records a citation to and/or information about a publication about or based on the use, study, or analysis of the unit of description. Include references to published facsimiles or transcriptions.|
|**Domain**: E31 Document|
|**Range**: xsd:string|
|**Subproperty of**: P3 has note|
|**Inverse**: -|
|**Example Values**:<br>The entire calendar has been published in 12 volumes from the set of cards held by the University of Illinois. The Mereness Calendar: Federal Documents of the Upper Mississippi Valley 1780-1890(Boston: G. K. Hall and Co., 1971). (*Fonds*)<br>*U.S., Minnesota Historical Society*<br><br>Noel Loos’ biography of Mabo,Edward Koiki Mabo : his life and struggle for land rights, St Lucia, UQP, 1996, makes numerous references to the Mabo Papers. (*Fonds*)<br>*National Library of Australia*<br><br>Fr. Bluche a publié sous le titreLes Honneurs de la Cour, Paris, 1957, 2 vol. in-4° (Les Cahiers nobles, nos 10 et 11), un catalogue des maisons ou familles admises au XVIIIe siècle aux honneurs de la Cour, établi d'après ces documents. (*Series*)<br>*France, Centre historique des Archives nationales*<br><br>SMITH, Peter Seaborn. Góes Monteiro and the role of the Army in Brazil. [s.l. : s.n.], 1980. MONTEIRO, Pedro Aurélio de Góes.The Brazilian Army 1925:a contemporary opinion. Introdução de Peter Seaborn Smith. [s.l.]: University of Waterico, 1981. (Occasional paper series) (*Fonds*)<br>*Brazil, Arquivo Nacional*|

<br> 

|<span id="ISAD18">ISAD18 has note|
|-|
|It is used to incorporate the record notes to provide information that cannot be accommodated in other areas.<br>Record technical or other important information not accommodated by any of the defined description elements.|
|**Domain**: E31 Document|
|**Range**: xsd:string|
|**Subproperty of**: P3 has note|
|**Inverse**: -|
|**Example Values**:<br>Title supplied from contents of the series (*Fonds*)<br>*Canada, York University Archives*<br><br>Also known as: Uncle Remus collection. (*Fonds*)<br>*U.S., Emory University*<br><br>Previously known as: Battle of Kennesaw Mountain collection. (*Fonds*)<br>*U.S., Emory University*<br><br>Please note that only a portion of this item has been digitized and made available online. (*Item*)<br>*U.S. National Archives & Records Administration*<br><br>Item barcode 209393 (*File*)<br>*National Archives of Australia*<br><br>Fontes complementares são mencionadas no inventário do fundo. (*Fonds*)<br>*Brazil, Arquivo Nacional*|

<br> 

|<span id="ISAD19">ISAD19 has system of arrangement|
|-|
|It is used to incorporate the element system of arrangement.<br> According to ISAD(G), provides information on the internal structure, the order and/or the system of classification of the unit of description.<br> Specify the internal structure, order and/or the system of classification of the unit of description. Note how these have been treated by the archivist. For electronic records, record or reference information on system design.<br>Alternatively, include any of this information in the Scope and Content element according to national conventions.|
|**Domain**: E31 Document|
|**Range**: xsd:string|
|**Subproperty of**: P3 has note|
|**Inverse**: -|
|**Example Values**:<br>The original order of the fonds has been maintained and arranged into five series which reflect the major activities of the creator over the years. (*Fonds*)<br><br>*Canada, York University Archives*<br><br>Organized in 2 series: subject files (1913-1956, 42 cu. ft.) and crop reports and summaries (1932-1968, 1 cu. ft.). (*Sub-fonds*)<br>*U.S., Minnesota Historical Society*<br><br>Arranged in two alphabetical sequences, one for general subjects, and one, by creamery name, for creameries. (*Series*)<br>*U.S., Minnesota Historical Society*<br><br>I documenti sono ordinati in unica serie cronologica (*Sub-file*)<br>*Italy, Istituto Storico della Resistenza in Toscana*<br><br>Após a checagem dos documentos com a relação existente e a separação dos documentos por ano, foi possível a elaboração de um quadro de arranjo com diversas formas de seriação, tais como temática, estrutural e por espécie. (*Fonds*)<br>*Brazil, Arquivo Nacional*|

<br> 

|<span id="ISAD20">ISAD20 has physical characteristics and technical requirements|
|-|
|Indicates which are the physical characteristics and technical requirements of a document.<br>It provides information about any important physical characteristics or technical requirements that affect the use of the description unit.<br>Indicate any important physical conditions, such as preservation requirements, that affect the use of the description unit. Note any software and/or hardware required to access the description unit.|
|**Domain**: E31 Document|
|**Range**: xsd:string|
|**Subproperty of**: P3 has note|
|**Inverse**: -|
|**Example Values**:<br>Videotapes are in ½ inch helical open reel-to-reel format. (*Sub-series*)<br>*U.S., Minnesota Historical Society*<br><br>Many of the prints show some fading and silvering. (*Series*)<br>*U.S. National Archives & Records Administration*<br><br>At least six prints have their images obscured due to time and the unstable chemical conditions within the print paper. (*Series*)<br>*U.S. National Archives & Records Administration*<br><br>Sigillo fragile, escluso dalla riproduzione in attesa del restauro (*Item*)<br>*Italy, Archivio di Stato di Firenze*|

<br> 

|<span id="ISAD21">ISAD21 has date of description|
|-|
|To indicate when this description was prepared and/or revised. Record the date(s) the entry was prepared and/or revised.|
|**Domain**: E31 Document|
|**Range**: xsd:string|
|**Subproperty of**: P3 has note|
|**Inverse**: -|
|**Example Values**:<br>Finding aid prepared April 1972. (*Fonds*)<br>*U.S., Minnesota Historical Society*<br><br>1999-02-11 (*Item*)<br>*U.S. National Archives & Records Administration*<br><br>Series registered, 24 September 1987. Description updated, 10 November 1999. (*Series*)<br>*National Archives of Australia*<br><br>File access decision and item registration, 22 November 1984 (*File*)<br>*National Archives of Australia*<br><br>Redatta nel 1995, revisionata nel settembre 1999. (*Fonds*)<br>*Italy, Archivio di Stato di Firenze*<br><br>1/12/1999 (*Fonds*)<br>*Brazil, Arquivo Nacional*<br><br>07/09/2011 11:44:37 (*Item*)<br>*Portugal, Arquivo Distrital de Bragança*|

<br> 

|<span id="ISAD22">ISAD22 has last modification|
|-|
|Indicates when the description was last revised. Record the date of the last modification.|
|**Domain**: E31 Document|
|**Range**: xsd:string|
|**Subproperty of**: P3 has note|
|**Inverse**: -|
|**Example Values**:<br>02/10/2022 08:41:55 (*Fonds*)<br>*Portugal, Arquivo Nacional da Torre do Tombo*<br><br>19/08/2021 11:07:57 (*Fonds*)<br>*Portugal, Arquivo Distrital de Setúbal*<br><br>19/03/2020 17:01:21 (*Unit of Description*)<br>*Portugal, Arquivo Distrital de Bragança*|

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|<span id="ISAD23">ISAD23 has predominant date|
|-|
|It is used to indicate the predominant dates present in the description unit, which are described in the DigitArq record.|
|**Domain**: E31 Document|
|**Range**: xsd:string|
|**Subproperty of**: P3 has note|
|**Inverse**: -|
|**Example Values**:|

<br> 

|<span id="ISAD24">ISAD24 has conditions governing reproduction|
|-|
|According to ISAD(G) is used to identify any restrictions on reproduction of the unit of description.<br>Give information about conditions, such as copyright, governing the reproduction of the unit of description after access has been provided. If the existence of such conditions is unknown, record this. If there are no conditions, no statement is necessary.|
|**Domain**: E31 Document|
|**Range**: xsd:string|
|**Subproperty of**: P3 has note|
|**Inverse**: -|
|**Example Values**:<br>Copyright is retained by the artist (*Fonds*)<br>*Canada, York University Archives*<br><br>Quotation or publication, beyond the fair use provisions of the copyright law, from records less than 25 years old requires written permission. (*Fonds*)<br>*U.S., Minnesota Historical Society*<br><br>May not be reproduced without the written permission of MGM-Hearst Metrotone News. (*Item*)<br>*U.S. National Archives & Records Administration*<br><br>The donor has retained all proprietary rights and copyright in the published and unpublished writings of Rose Wilder Lane and Laura Ingalls Wilder. Those materials may be duplicated but may not be published without permission. (*Fonds*)<br>*U.S. National Archives & Records Administration*<br><br>La reproduction de documents appartenant à l’Etat et conservés aux Archives nationales donne lieu à la perception d’un droit de reproduction. (*Fonds*)<br>*France, Centre historique des Archives nationales*<br><br>La riproduzione della serie “registri degli affari” è consentita unicamente in fotocopia da microfilm esistente. (*Series*)<br>*Italy, Archivio di Stato di Firenze*|

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|<span id="ISAD25">ISAD25 has finding aids|
|-|
|According to ISAD(G), it is used to identify any finding aids to the description unit.<br>Give information about any finding aids that the repository or records creator may have that provide information relating to the context and contents of the unit of description.<br>If appropriate, include information on where to obtain a copy.|
|**Domain**: E31 Document|
|**Range**: xsd:string|
|**Subproperty of**: P3 has note|
|**Inverse**: -|
|**Example Values**:<br>Contents list available (Series)<br>*Canada, York University Archives*<br><br>Transcript of original interview available (Series)<br>*Canada, York University Archives*<br><br>Series level descriptions available with associated box lists (Fonds)<br>*Canada, York University Archives*<br><br>An inventory that provides additional information about this collection is available in electronic form at http://www.mnhs.org/library/findaids/00020.xml. (Fonds)<br>*U.S., Minnesota Historical Society*<br><br>Geographic index (Series)<br>*U.S. National Archives & Records Administration*<br><br>A set of bound volumes contains caption lists for these negatives. (Series)<br>*U.S. National Archives & Records Administration*<br><br>Paper inventories for parts of this series are available upon request. As of November 1999, 1172 file item descriptions are available on the National Archives’ RecordSearch database. (Series)<br>*National Archives of Australia*|

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|<span id="ISAD26">ISAD26 has immediate source of acquisition or transfer |
|-|
|Identifies the immediate source of acquisition or transfer element of a description unit.<br>According to ISAD(G), it records the source from which the unit of description was acquired and the date and/or method of acquisition if any or all of this information is not confidential. If the source is unknown, record that information. Optionally, add accession numbers or codes.|
|**Domain**: E31 Document|
|**Range**: xsd:string|
|**Subproperty of**: P3 has note|
|**Inverse**: -|
|**Example Values**:<br>Accession# 1994-040 donated by Helen Lucas in 1994. Accession #1998-034 donated by Helen Lucas in October 1998. (*Fonds*)<br>*Canada, York University Archives*<br><br>Gift of Edna W. Phelps, 1971 October 29 (*Fonds*)<br>*U.S., The University of California, Irvine*<br><br>Purchased from Anne Vaughan in November 1996 (Acc. 96176) (*Fonds*)<br>*U.S., University of North Carolina at Chapel Hill*<br><br>Attorney-General’s Department (*Series*)<br>*National Archives of Australia*<br><br>Don de la Société ardoisière de l'Anjou (exploitation de Renazé) aux Archives départementales de la Mayenne, 1969 (*Fonds*)<br>*France, archives départementales de la Mayenne*<br><br>L'Archivio della Segreteria di stato pervenne all'Archivio Centrale dello Stato in Firenze, all’atto della sua fondazione (1852) insieme con il resto degli archivi già appartenuti alle Riformagioni. (*Fonds*)<br>*Italy, Archivio di Stato di Firenze*<br><br>Doado por Conceição Saint-Pastous de Góes Monteiro, viúva do titular, em 7 de maio de 1979. (*Fonds*)<br>*Brazil, Arquivo Nacional*|

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|<span id="ISAD27">ISAD27 has accruals|
|-|
|To inform the user of foreseen additions to the unit of description.<br>Indicate if accruals are expected. Where appropriate, give an estimate of their quantity and frequency.|
|**Domain**: E31 Document|
|**Range**: xsd:string|
|**Subproperty of**: P3 has note|
|**Inverse**: -|
|**Example Values**:<br>Further accruals are expected (*Fonds*)<br>*Canada, York University Archives*<br><br>The Attorney General’s litigation files are received annually, ten years after the case is closed. Each transfer consists of approximately 50 cubic feet of records. (*Series*)<br>*U.S., Minnesota Historical Society*<br><br>Further accruals to this series are expected. (*Series*)<br>*National Archives of Australia*<br><br>It is understood that further Mabo papers are still in the possession of the Mabo Family and may be transferred to the Library in the future. (*Fonds*)<br>*National Library of Australia*<br><br>Pour la période 1790-1940, les archives sont provisoirement conservées à l’hôpital : délibérations de la commission administrative depuis 1807, registres d’entrée des malades et vieillards depuis 1841,... registres des décès (1850-1919), statistiques hospitalières (1895-1918), divers registres de comptabilité. (*Fonds*)<br>*France, archives départementales d’Ille-et-Vilaine*<br><br> Trascorsi quarant’anni, le cartelle della serie Carteggio ordinario vengono regolarmente versate di anno in anno nella sezione separata d’archivio. (*Fonds*)<br>*Italy, Sovrintendenza archivistica per la Toscana*|
