Track Chair info

# Track Chair info Hi, track chairs, Thank you for all of your hard work so far, in selecting and promoting the schedule. We're almost there! Here is what I need from you next week: 0) Register. Please. Please. Please register for the event, if you have not already. And that's about half of you. Failure to register for the event makes every one of our Hopin platform setup tasks harder, and mean that we have go to back several times to check if you have finally registered. Please do it NOW. 1) Get on Slack If you're not there already, please get on the apachecon.slack.com Slack, on the apachecon and speaker-help channels. Here's your invite link: http://s.apache.org/apachecon-slack Don't like Slack? Well, it's part of the job, so get over your dislike for a few days. 2) Get there early, leave late Log into the event platform an hour early and greet the people that are arriving. Keep a lookout for your speakers, and greet them. See if they have questions. Send them to Slack if you can't answer them, and I'll try to answer them there. Hang around at the end of the day, and answer questions, or just be friendly. 3) Hang out in the hallway track When you're not busy, go to the hallway track and be friendly. 4) Help speakers start their session Join each of your sessions five minutes before it is to start. Is the speaker there? If not, go find them. Make sure they can get into the talk, that you can see and hear them, and that they can share their slides. If they cannot do any of these things, help them, or summon either me (Rich Bowen) or Brian Proffitt (preferably on Slack, since the Hopin chat does not actively notify) to help. As soon as they are connected to the session, and you can see them, the session has started recording and you don't need to do anything special to start it. This will be the most painful of your tasks, because some of your speakers will have technical difficulties, and others will not be correctly added to their talk. Your help here will make everything better for them, and for the attendees who are waiting. Once they're there, introduce them and tell them to start, so they're not waiting for anything. 5) Watch the chat Follow the conversation on the chat. Make note of questions, and relay them to the speaker at the appropriate time, since they cannot watch the chat while they are presenting. Identify spammers or other troublemakers. Notify me or Brian Proffitt, and we will eject them from the event. 6) Keep time Start and end on time. Tell your speaker when they have 10 minutes left, when they have 5 left, and when they are done. Be assertive. Talks that run long make the experience worse for everyone. Sessions are 40 minutes INCLUDING any Q&A time that the speaker might wish to give. There is a TEN minute break between sessions, and we ask that you DO NOT let your speaker use up that time, because that's the time when you should be helping the NEXT speaker. Tell the attendees what's next in your track, and encourage them to go to it. Tell people about the BoFs at the end of the day.