# Learn How to Access QuickBooks Desktop Company File Located on a Remote Computer

It is a fact that you can work in QuickBooks Desktop from a different computer instead of on the server. But before you try to access these files remotely, you need to map the server or host computer as a network drive.


Moreover, you are also required to set up computers that will access the files for multi-user mode, and along with this, you must set the folder where the company file is stored. Now, you might be thinking about the process of how to access [QuickBooks Desktop company file located on a remote computer](https://asquarecloudhosting.com/company-file-located-on-a-remote-computer/).

Don’t worry, this blog has the solution for all your problems. In the upcoming section, you will find the steps required to access the company files on a remote computer.

Mapping the network drive is done using the UNC path, but if you are having trouble, try using the computer server's IP address to do the same. Dig deeper into the matter to get further information.

## Things You Need to Remember Before Accessing Company Files Remotely
Before you try to access QB desktop files remotely, take the following into consideration:
* You must set the folder where the company file is located.
* You are also required to map the server on the host computer as a network drive to each workstation. If you face any trouble while mapping the network drive using UNC, you can also do the same using the IP address of the server.
* You are also required to set up computers that are about to access the files in multi-user mode.

**Also read about**:- [QuickBooks Error 30134](https://asquarecloudhosting.com/quickbooks-error-30134/) appears during payroll update when subscription validation fails or damaged program files interrupt secure service communication.

### Access QuickBooks Desktop Company File Located on a Remote Computer in 3 Easy Steps

The steps that are required to access the QBDT company file located on a remote computer.

**See how to implement them**:

#### Step 1: Install QB Database Server Manager on the remote computer

* For this, you will need to download and install [QuickBooks Desktop](https://asquarecloudhosting.com/download-quickbooks-desktop/) on the main computer.
* Go to the File menu.
* Choose Switch to [Multi-User Mode](https://asquarecloudhosting.com/quickbooks-multi-user-mode-not-working/).
* Tap Yes in the Multi-user Hosting setup required window.
* Important: QBDT installs and runs QBDBMgrN.exe as a background service, which should be running on the device that holds the company files. Even if the QBDT application is not open, the service must be running.
* Choose OK on the Multi-user setup information window.
* Go to the Company menu and add the necessary users.
* Then, click on Users, followed by Set up Users and Roles.
* Choose New.

#### Step 2: Enable Network Discovery and then disable Password Protected Sharing

* Open the Control Panel window.
* Click on the Network and Sharing Center tab.
* Choose Change Advanced Sharing settings.
* Expand the profile type that you are using.
* Hover over the Network Discovery tab.
* Choose Turn on network discovery.
* Go to the Password Protected Sharing menu.
* Choose Turn Off Password Protected Sharing.
* Choose Save Changes.

#### Step 3: Locate the company file

* Head over to the File menu.
* Choose Open or Restore Company.
* After this, you need to click on Open a company file.
* Choose Next.
* Browse the location of the company file. Check the Company Files Name (E:) in the list if your file is mapped in drive E.
* Choose the company file that has the .qbw extension.
* Click Open.
* If asked, enter the user name and password.

### QuickBooks Desktop Company File Located on a Remote Computer – Complete FAQ Guide

What does it mean when a QuickBooks Desktop company file is located on a remote computer?
* When a QuickBooks Desktop company file is located on a remote computer, it means the data file is stored on a different system or server rather than the user’s local machine. Multiple users connect to that remote location through a network. This setup is common in offices where centralized access improves collaboration and data consistency.

Why do businesses store the QuickBooks Desktop company file on a remote system?
* Storing the company file remotely allows teams to work in a shared environment without creating duplicate files. It ensures that all financial records remain updated in real time. A remote setup also simplifies data management, backup procedures, and user access control across departments.

How does multi user mode work with a remote company file?
* Multi user mode allows several authorized users to open and work on the same company file simultaneously. The remote computer acts as the host, managing requests and maintaining data integrity. Proper configuration of hosting settings ensures smooth communication between workstations and the server.

What are the system requirements for hosting a company file remotely?
* The host computer must have sufficient processing power, memory, and stable network connectivity. It should run a compatible version of QuickBooks Desktop and have hosting enabled. Reliable network infrastructure is essential to prevent data lag or connection interruptions during daily operations.

Can network issues affect access to the remote company file?
* Yes, network instability can disrupt communication between user workstations and the remote host computer. Slow speeds, firewall restrictions, or incorrect network settings may prevent users from opening the company file. Maintaining a secure and stable network environment reduces such risks.

Is data security maintained when the company file is on a remote computer?
* Data security depends on proper configuration. Strong user permissions, firewall protection, and controlled network access help safeguard financial information. Limiting administrative rights and regularly updating security settings further protects sensitive accounting data from unauthorized access.

How can businesses improve performance when using a remote company file?
* Performance improves when the host computer is optimized and unnecessary background applications are minimized. Regular maintenance, including database optimization and system updates, keeps the remote setup running efficiently. Ensuring high speed internet or reliable local network infrastructure also enhances responsiveness.

What causes connection errors with a remotely stored company file?
* Connection errors may occur due to incorrect hosting configuration, disabled services, firewall blocks, or outdated software versions. If the host computer is turned off or disconnected from the network, users will be unable to access the file. Reviewing network and hosting settings often resolves such issues.

Can a remote company file be backed up safely?
* Yes, backups can be created directly from the host computer where the company file resides. Scheduling regular backups protects against data loss caused by hardware failure or accidental deletion. Storing backup copies in secure locations ensures business continuity.

How do user permissions work in a remote setup?
* User permissions are managed within QuickBooks Desktop. The administrator assigns roles and access levels based on job responsibilities. This structured access control prevents unauthorized changes while allowing team members to perform necessary accounting tasks efficiently.

Is it possible to move a company file from a remote computer to a local system?
* Yes, the company file can be transferred to a local system if needed. The process involves creating a secure backup and restoring it on the desired machine. Proper steps must be followed to avoid data corruption and maintain file integrity during transfer.

What is the best way to maintain a stable remote QuickBooks environment?
* A stable environment requires updated software, strong network security, regular backups, and consistent system monitoring. Keeping QuickBooks Desktop and the operating system current reduces compatibility issues. Routine checks of hosting settings and server performance ensure uninterrupted access to the company file.

**Discover more**:- [QuickBooks Error 19062 00238](https://asquarecloudhosting.com/quickbooks-error-19062-00238/) occurs when payroll update fails due to corrupted installation files or incomplete QuickBooks software configuration

## Conclusion
We have tried to explain all the crucial steps that you will need to access the QuickBooks Desktop company file located on a remote computer. For more information, consult a professional for guidance. Give a call to **[phone]** to talk to a QB advisor.