---
# System prepended metadata

title: 20210401 UniSFA committee meeting
tags: [committee meeting 2021]

---

# 20210401 UniSFA committee meeting
###### tags: `committee meeting 2021`

#### Attending:
- Merlin
- Jack
- Keifer
- Lexie
- Will
- Darcy
- Ed (discord)
- Chase (late-er than the rest of quorum)
#### Apologies:
- Chase
- Harry

#### Meeting scheduled: 2:00pm 01/04/21
- callout post for someone who left their messenger logged in
	- It was Will
		- #exposed
#### Meeting opened: 2:22pm

## Committee reports
### President (Merlin)
- Didn't hype fresher crawl, did the discord update
- fresher crawl was super well attended anyway
- I did the discord really well

> Submit EMP for UniSFA goes: annexed by Keifer

> Hype fresher crawl: not done

> Change fresher crawl facebook event time to 10am: done by Lexie

> Finish Sponsor Crawl EMP (along with Chase): done

> Start implementing new Discord Structure: done

> Renew Disney Plus (along with Harry): not done

### Vice President (Jack)
- Redacted
### Librarian (Chase)
- Chase isn't here yet

> Finish Sponsor Crawl EMP (along with Merlin): done

> Post to discord requesting book buy suggestions

> Look at advanced copies (along with Lexie)

> Sort out the comics: done

> Dig up old piffles (along with Lexie)

### Secretary (Keifer)
- actionFinder.py is now up and running
	- I probably won't need Autumn or Jackie to bail me out again
- spontaneously screened UWAnime Kahoot quiz in UniSFA on Friday
	- it was very successful, UniSFA member Jackie is now a reigning champion and has a fancy discord role and colour
- I nominated myself to run a ship stuck in the Suez themed oneshot for Charity Vigil as a joke and now I'm serious about it 
	- I wrote a one-page RPG for it in one night
		- send help
		- put the boat's not stuck anymore...
			- #putitback
- I accidentally started writing my handover
- I updated the committee list on the Guild Website
	- I uploaded our constitution to the Guild Website
	- I gave everyone on the committee EMP powers
		- This occured on day 32 of refreshing the Guild website to discover I still had no EMP powers
	- I have claimed executive access on the guild website
- I started on the UniSFA Goes to Godzilla versus Kong EMP
	- babey's first EMP
- Discovered hidden treasure trove of $133 in Uniprint when I went to print Charity Vigil posters with Jackie
- Topaz ran away... :sob:
- Something something incident where the door code was accidentally leaked and I reset it
- I was too busy to do the table proposal or combine the membership lists this week

> Email sponsors about raffle prizes: done

> Keep making people submit Sponsor Crawl EMP: done

> Combine membership lists: not done

> Make HackMD minuting guide: done

> Make UniSFA a Github account: not done

> Untable the tabled table (propose implementation of a table): temporarily retabled

> Submit EMP for UniSFA goes: ongoing

>Keifer: Make UniSFA a Github account

>Keifer: Combine membership lists

### Treasurer (Harry)
- Harry isn't here
- ran a screening this morning apparently
- Current acc balance $6,927.15
- Ive done things idk what my action items were
- Best reports are given at 15:29 the day of meeting

> Renew Disney Plus (along with Merlin): not done

### Fresher Representative (Lexie)
- I changed the date on the facebook event for fresher crawl
- went to fresher crawl

> Look at advanced copies (along with Chase): ongoing

> Dig up old piffles (along with Chase): ongoing

### OCMs
#### Darcy
- I went to white dwarf ti oick up book prizes for charity vigil raffle
- I also collected a reciept that Harry needed
- I could not get the book voucher from Quality because they closed at 3
#### Ed
- Have made screenings
- Still need Godzilla vs Kong EMP
- Hope everyone is having a nice week
	- Thanks Ed
#### Will
- I attended charity vigil meeting on purpose again
- I went to the fresher crawl
- I got made fun of for an email account when I was 12
	- look,

## Events
### Screenings (ongoing)
- still need to put up the event for next bioshock
- Merlin wants to run another shitpost screening
- [Please put in your requests](https://forms.gle/JdMvHkEfQ3iecArC7)
- We got a screening reques
### Trope Talks (ongoing)
### Fresher crawl (27/mar)
- we had 10-12 people
- I bought less than normal because it wasn't a full sponsor crawl
- We had a mixup with payment at Quality about budget, Merlin paid for it as easy resolution, has been reimbursed and we have all the books
- What is this, Throne of Glass for ants?
	- Throne of Glass?
	- Further discussion needed to decide which copy to keep
- event feedback?
	- It was a good time but we could use more freshers
	- How does it affect later sponsor crawls?
		- We don't know yet
	- overall a worthwhile event
	- could have been earlier on the year (week 2/3 to capitalise on new engagement)
	- Do it next year, but better.
### Charity vigil (3-4/apr)
- Stephen has yet to get back to us about prizes, and we need to pick one up from Quality before 3pm
- We have prizes from prior to this
- It's this weekend!
- #freecomicday to get rid of comic doubles
- fridge revenue donation?

>Harry: run pre-charity vigil foodrun (more energy)

### Sponsor crawl (1/may)
- working on it

>Chase: ask people what to buy for sponsor crawl

### Quiz night (aug)
- no updates
### Relay for life (oct)
- no updates
### Hall-o'ween (oct)
- no updates
### [redacted] in 3D^2^ (19-22/nov)
- no updates
- maybe update next week
### Uncharity Vigil (jan)
- no updates

## Library
- Choice between large throne of glass and small throne of glass
	- We will keep the large one
	- We can keep the small too for now
		- it small
- Chase realphabetised Marvel and DC comics
	- not a single double?
- Marvel and DC should be demarkated by a barrier of some kind

## Communications and Records
### Weekly emails
- They're happening in theory
	- In practice I forget them sometimes

>Merlin: make Keifer send emails

### Minute distribution
- There's a how to minute the Keifer way guide now for when I'm not here
### Discord server structure
- It's looking good!
- Make the spidermen point at things
- There does seem to be more media discussion going on

## Treasury
- guys we recieved $113 and $20 on Uniprint in February, anyone know why?
	- apparently we do know
		- we should use this for future printing
- Harry's not here

>Harry: renew Disney+

## Content Creation
### Piffle

>Chase, Lexie: go to the cupboard

### Podcasting
- we still want to do hitchhikers
#### Podcasting forms
- no updates

## Guardian updates [closed section]

>Chase: get a little bit of felt for the fridge and door

- Aoibhinn is now a Guardian

>Merlin: contact new Guardian

## Closed Section
- [is closed]

## Guild affairs
- Apparently you may only change your constitution at an AGM and you are supposed to upload it to the guild website within 2 weeks not email it to Guild
	- They have however accepted our constitution anyway
- All committee members should now be able to file EMPs, but we don't know how Ed is supposed to log into the guild website to begin with, not being a current student and all
	- Maybe Ed can with old student number
### Special SOC Meeting (1/apr)
- It's this evening for Presidents
### Cameron Hall meeting (8/apr)
- We got an email from Jameson
- There's a meeting for Cameron Hall clubs
### Next SOCPAC meeting (21/apr)
### Next Tenancy meeting (???)
- we'll see

## General business
### Table
- retabled temporarily

#### Meeting closed: 3:29pm

## Action items:
Merlin:
> Make Keifer send emails

> Contact new Guardian


Chase:
> Ask people what to buy for sponsor crawl

> Go to the cupboard (along with Lexie)

> Get a little bit of felt for the fridge and door


Keifer:
> Make UniSFA a Github account

> Combine membership lists


Harry:
> Run pre-charity vigil foodrun (more energy)

> Renew Disney+


Lexie:
> Go to the cupboard (along with Chase)