# UWA Esports Committee Meeting Minutes 2025-08-26 -------------------------------------------------------------------------------- #### Attending: James, Adam, Jasmine, Alex, Jimmy (partial), Julian, Geoff (partial) #### Apologies: Mikey, Elijah, Anthony #### Absent: Kimi #### Chair: Alex #### Minute Taker: Jasmine #### Location: CCZ Meeting Room C #### Meeting Scheduled: 12:00pm #### Meeting Opened: 12:14pm #### Previous Action items: Alex: > have relevant constitutional incorporating changes ready for next meeting - ongoing > decide on specifics pull draws for clubroom clutter and circular motion - done > Draft email on behalf of Cam Hall Tenants to the Univeristy asking about the current plan - ongoing > ~~plagiarise Jasmine's~~ Post a Busy Bee announcement - done Alex/Geoff: > Organise a Quiz Night Editors Joint Handover writing session - not done Anthony: - not present > go to Westpac again to set up account > Finalise Quiz Night photos - done > chat to Gary about a UniLAN meeting > make and put up posters up for Minecraft CTF event Jasmine: > do announcement for new Games Night Application Form and add to #quick-links - ongoing (it's in quick-links and draft done) Geoff: - not done > get a quote for TV wall mount > make separate bank account and order digital card for it > consider switching to Commbank for our external banking account Kimi: > Make post for Quiz Night thank you/wrap up - ongoing Adam: > Get some stats to post for Quiz Night thank you/wrap up - done Julian: > purchase drinks and snacks from Costco up to $200 - done > look at second hand TV options - done > measure the space available for possible New TV - done ##### Motions Passed via Circular: | Circular motion: Approve $139 for a [Corsair RM750e Modular Power Supply](https://www.umart.com.au/product/corsair-750w-rme-series-rm750e-fully-modular-cybenetics-gold-atx-3-1-power-supply-cp-9020295-au-82754) | -- Moved by: Anthony Seconded by: Jimmy Outcome: passes --- ## Individual Reports ### President (Alex) * no report given ### Vice-President (Anthony) * Advertised & ran Interfaculty * Attended (very long) meeting with sport * Attended socpac * Configuring minecraft server ### Secretary (Jasmine) * Actually did my job last week (updated membership roles) * Edited minutes * Hosted Overwatch Stadium w/ James * drafted announcement for Games Night/Inhouse Application * worked on sentry manual again * made a hackmd account for the club that I will migrate minutes over to for future secretaries * worked on Sentry Manual ### Treasurer (Geoff) * no report given ### Social Media Manager (Kimi) * drafted AEL results week 1 post * made weekly schedule * AEL results week 2 editing * Interfac story * made snack prices poster * stalked Adam's quiz night post hehe * worked on my handover ### OCMs (Adam, Elijah, Jimmy, James, Julian, Mikey) #### Adam * Finished desgining Quiz Night post #### Elijah * #### Jimmy * Nothing to report other than vibes #### James * Hosted Among Us Night w/ Mikey * Hosted OW Stadium Night w/ Jas * AEL Scrim shenanigans #### Julian * no report given #### Mikey * Hosted Among Us Night w/ James * Inspected and determined Scraggy shouldn't be in use * Applied a "DO NOT USE" paper towel on Scraggy --- ## Club Finances Report * Netsuite Account: $3874.71 * Westpac Account: $1374.81 * infinite money glitch /j (netsuite has not updated yet) ### Outstanding Reimbursements * Alex for bluetooth dongle * receipt sent, unsure if reimbursed * Julian for Costco purchases (food, drinks, and switch 2) * done * Anthony for second pizza run and paper towel * done? * Alex says he needs to check if there was confusion and Anthony was reimbursed twice or not * Adam for printing * done --- ## Events ### Inhouses / Games Nights #### Week 5 ##### Tuesday - Among Us at 7pm w/ James & Mikey * Turnout: 9~12 3hrs~ * Notes: * new mod has issues (were able to play the game but would have to create new lobby after every game), ended up swapping back to old mod * considering switching to a different day as some regulars have gotten commitments ##### Wednesday - Overwatch Stadium at 7pm w/ Jasmine & James * Turnout: 7~10 for 3.5hrs * Notes: * Struggled to get full inhouses until late, but played various overwatch game modes for 2 hours, * then did inhouse/customs for like an hour and a half (ended 10:30~). * Attendance may be higher soon since new season starts * Adam suggests possibly starting later, Jasmine says they don't want to ##### Thursday - Peak at 7pm w/ Julian * Turnout: ~16 * Notes: * Julian says it ran arguably too well and had to split into to parties #### Week 6 ##### Monday - Valorant at 7pm w/ Jacob (Halfmist) * Turnout: ~10-12 * Notes: * seemed to have ran well ##### Tuesday - Among Us at 6pm w/ James & Mikey * is cancelled ##### Thursday - Mage Arena at 7pm w/ Julian & Alex * later! * Alex will be in Canberra so may be scuffed * Adam and Geoff * Julian says may have too many people * Alex says just have a bunch of lobbies or it's also fun to spectate if someone has a stream going Geoff arrives 12:23pm #### Study Week ##### Monday * Valorant? * Adam and Jimmy are both free, we will also check if Kimi and/or Jacob (Halfmist are available) * Jimmy would rather not run ##### Wednesday * Overwatch Stadium w/ Jasmine & Adam * Julian notes he would like to do a Marvel Rivals again at some point * Jasmine suggests tuesday since no among us * Julian isn't sure about hosting 2 game nights in the week * Jasmine suggests alternating Wednesdays with Overwatch in future starting Week 7 as League is no longer running * Julian says will run it ##### Thursday * Julian says they will run Peak again! * Jasmine says possibly ask one or both of the Jacobs to help host * Julian says will message them #### Future Games Night Suggestions: Siege X/Fortnite/BTD6/Minecraft/Among Us/Rocket League/TFT/CS2/Halo/Helldivers/Civ6/Dress to Impress/Pokemon Tournament or Ranbat or Pocket/Gmod/Mage Arena Current Plan(s): Minecraft (likely on Saturdays) * no updates #### Games Night Application Form * Jasmine drafted announcement to put out without any @ * Adam suggests could @ weekly schedule as people interested in it * Alex says they don't think it's needed ### Annual General Meeting (AGM) Time: Tuesday 7th of October, 12pm * Alex says we should probably action someone to look into online voting options * Adam says he'll look into it * Alex says otherwise we can just do paper ballots * Alex will think about reforming our voting system to possibly make it easier * Alex asks if we are happy to just not do Pizza * Geoff says he's happy to * Alex says we'll likely get enough atendance without > Adam: Investigate online voting options > Alex: Investigate voting (is it real??) ### Collaborations #### Late Registration w/ Perth Smash Tentative Time: ??? * Elijah not present #### Megagame Collab Tentative Time: Semester 1 holidays Tentative Idea: Den of Wolves, trial run (12-18 people), actual run (40 people) Reps: Alex, Julian * Meeting happened * Tentative date for after exams, second week after exams * Will try to advertise widely this time * James suggests doing a handover * We will have a change over of committee but Alex and Julian will likely still do it #### UniLAN Tentative Details: weekend of week 15/16 (10th-23rd November), Ezone North 109/110/111 Reps: Anthony, Alex, James, Julian * Alex spoke to Gary about this, they are currently trying to sort something out with UWA Venues * Julian adds there is nothing else to be done without UWA Venues #### Minecraft Capture The Flag (CTF) Tentative Details: after week 5, All The Mods 10 Reps: Anthony, Mikey, James * James says they are trying to get 1 of the plugins working and Anthony needs to redo server perms (Mikey & James currently cannot access the server) #### Rock Band w/ UCC * This is back as a possible event, in Loft * Geoff says will be week 8, likely Friday * Geoff will do advertising, Gary doing the EMP #### The Chase * Alex, Gary (UCC), Jack B (Unigames), and Ash (Unigames) want to bring the Chase back (from what we did at Charity Vigil) to instead do as a seperate event and likely in a lecture theatre and advertising widely outside of Cameron Hall * Tentative Time for late September * Alex will talk to Ash about this Jimmy leaves 12:41pm ### Major Tournaments #### Sem 2 AEL Teams Teams: AEL (1 Marvel Rivals, 1 Rocket League, 1 CS, 3 Valorant, 1 Siege) * James says it's currently difficult tracking down the scores but will make a scores channel for captains to put their teams scores for future ease * Last weeks announcement was posted on Monday, Adam suggests it would be nice to post at the same time each week * Was posted on Instagram Story and Discord * Teams: * 1 Marvel Rivals * 1 Rocket League * 1 Counter Strike 2 * 3 Valorant * 1 Siege --- ## Clubroom Items ### Machine Reports * Scraggy died, is out of order because of the PSU we has a circular motion to buy a new one which passed * Mikey is going to pick it up ### Other Items #### TVs wall mounting * Geoff received a quote for this ($240 before GST) not including the mount * We can't do it ourselves * Consensus is this is a bad idea as tentative * Alex asks about the previous idea of getting a big stand but could be a dumb idea as structural stability likely wouldn't be great #### Zeller Terminal * It's working now! * It prints receipts but we will let Sentry know not to print physical receipts #### Lockbox * Alex says we need a bigger lockbox * Julian says he thought we were just keeping the locker keys in the money box * Alex says he thinks it's still too small even for 1 key set #### New TV * Julian measured the space and the previously proposed TV will fit (780) * Window to pillar: About 1.75m * Bench: 90cm by 26cm * Our current TV is about 42inches * Julian says he didn't think if the stand will fit the bench * Alex says he's open to getting a bigger bench * Julian says we can also swap the stand with the current Sony TV * Adam says he is worried about having too big of a bench, Alex says we will measure to ensure it's fit for the space * James asks what the consensus is? * Julian suggests getting it now and we can change the sony tv stand * Geoff says to check if it will fit on the current table or if the tv stand will actually be able to be changed over * Julian says he'll check * Geoff says maybe it's too big * James says current is 42 inch and have had complaints so 55 inch is good at bare minimum 50 inch * Alex asks about how much money we have * Geoff says ~$3k * Alex suggests maybe having some kind of fundraising additional to UnCharity Vigil * Possible club merch to sell * Geoff thinks we should get a bigger bench first * consensus is yes * James will look into a TV bench * Geoff says we can circular it * Alex says sure within reason (nothing fancy) * Julian says under $100 * Alex says just check Ikea or Target * Julian says would like this to be done soon > James: Investigate & Circular Motion TV Bench --- ## General Business ### Guild Affairs * SOCPAC today * We'll see if Anthony is free if not Alex will join online ### Sentry Manual Update Tentative Release: Late 2025 * Alex and Jasmine worked on it, will need to add things like Zeller Terminal but will likely be done after 1 more review session ### Gmail Shared Mailbox * Julian spoke to Anthony about this and there was some confusion * We confirm we that we just want emails to forward to every committee members's personal emails for ease ### Possibly Incorporating * Alex is working on it ### External Banking * We are meant to do 2 to approve but at this point maybe this is just us telling next committee they should do 2 to approve ### Busy Bee * 6th of September, Alex sent out announcement ### Membership Roles * Alex still thinks this may be a task we could remove * Julian still volunteers to do it before/during/after committee meetings ### Mobile Gaming Channel * James says it's always people in Gaming General talking about mobile games * Alex asks if there is really that much and if it's even a bad thing? * Alex adds there is something about a silioing everything into seperate channels and also doesn't think mobile games is a distinct enough genre --- ## Closed Section * Move into close section: 1:10pm * Move out close section: 1:26pm --- ### Next Meeting Date * same time, same place --- #### Meeting Closed: 1:27pm ## Action Items Alex: > have relevant constitutional incorporating changes ready for next meeting > Draft email on behalf of Cam Hall Tenants to the Univeristy asking about the current plan > Investigate our voting system for the AGM Alex/Geoff: > Organise a Quiz Night Editors Joint Handover writing session Anthony: > go to Westpac again to set up account > Finalise Quiz Night photos - done > chat to Gary about a UniLAN meeting > make and put up posters up for Minecraft CTF event Jasmine: > do announcement for new Games Night Application Form and add to #quick-links Geoff: > get a quote for TV wall mount > make separate bank account and order digital card for it > consider switching to Commbank for our external banking account Kimi: > Make post for Quiz Night thank you/wrap up Adam: > Investigate online voting options James: > Investigate & Circular Motion TV Bench ![Teemo](https://pbs.twimg.com/media/FxcIBrxX0AA31UX?format=jpg&name=large)