# UWA Esports Annual General Meeting Minutes 2025-10-07

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#### Attending: Jasmine Gilbert, James Caporn, Lorenzo Iannuzzi, Velouria Soh En, Jayden Walsh, Daniel Clark, Michael Kartika, Chris Shanahan, Seth Thompson, Michael Le, Russell Lau, Jacob Trainer, Matias Anton, Jacob Budgen, Ming Kerk, Victor Nunez, Kelsey Chen, Naomi Xie, Raffa Damario, Shih Rung (Abbie) Koh, Kimi Chong, Elijah Thomson, Geoffrey Glazier, Anthony Do, Alexander Knowles, Michael Anthony, James DuPont-Fitzgerald, Julian Chan, Adam Ahmadavi, Ari Carter, Connor Brennan, Diarmuid O'Connor, Yanbin Qin, Bao Toan Ngyuyen, Camila Emoto, Howard Jiang, Artemis Prosser, Eddy Leicester, Justin Chan, Charlotte Walker, Mufaro Mafuma, Conrad Jackson, Chau Gia Bao, Ruaan Prashant Bhat, Rolando Mantala Junior, Evelyn Woon

#### Chair: Alexander Knowles

#### Minute Taker: Jasmine Gilbert

#### Returning Officer: Lorenzo Iannuzzi

#### Location: Guild Council Room (Guild Village 2F)

#### Meeting Scheduled: 12:00pm

#### Meeting Opened: 12:12pm

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## Acknowledgement of Country
* We acknowledges the traditional owners of the land on which we meet, the Whadjuk Noongar people in Perth, recognizing their continued custodianship and paying respect to Elders past, present, and emerging.
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## President's Report (Alexander Knowles)
* Been a fantastic year for the club
* Have been on Committee for 3 years where the club has changed a lot for the better
* This year has seen our clubroom be super active and I can hardly get a seat there
* Our Quiz Nights have been great with an attendance of over 120 both semesters
* We had over 50 players representing our uni across various intervarsity tournaments
* Countless more achievements that I cant mention for lack of time
* Ive really enjoyed by time on Committee and want to say thank you to all the great Committee members that deserve the most credit for the transformation the club has seen

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## Treasurer's Report (Geoffrey Glazier)
* below are the numbers
* Cash: ~$175
* Westpac: $349.75
* Netsuite: $3874.71
* Zeller: $20.94
* Total: $4420.40

* Estimated value of tangible assets: $10660
* Profit/loss from OGM:-$2157
* Change in total value of assets: +$1364

#### Executive summary:
* The club is in an excellent position financially, we have all 5 pcs that we set out to get last year, we have a new pc, and a new switch. At the same time, are funds remain at a healthy level
* An itemised balance sheet and income statement will be posted to the discord

### Procedural Motion
* Alex suggests moving a procedural Motion

| Motion: to move Constitutional Amendments first |
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Moved by: Alex
Outcome: passes unanimously

* Alex cedes the chair to Anthony

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## Constitutional Amendments
* Alexander Knowles has proposed 3 Constitutional Amendments. Found here: [Proposed Amendments 07/10](https://drive.google.com/file/d/1J35kaqTGqyivOLL4tDLg7D9wZ7cD8knW/view)
* Requires a two-thirds majority vote
### 1: Specifying The Club Voting System.
* Alex explains that currently the optional preferential voting system is not specified to be the same currently used by us as well as Guild also uses it.
* STV is for multi candidates but for single candidates it just becomes IRV

| Motion: Approve [Motion 1 of document](https://drive.google.com/file/d/1J35kaqTGqyivOLL4tDLg7D9wZ7cD8knW/view), Specifying The Club Voting System. |
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Moved by: Alexander Knowles
Seconded by: Jasmine Gilbert
Outcome: passes unanimously

### 2: Absentee Votes only with Committee Approval and Online Attendance.
* Adam begins minuting
* Absentees votes are technically required by the constitution, but because the nomination period ends when the AGM starts, there is no period of for absentee votes
* If the club decides to end nomination period earlier, there should be a period of time where people can do absentee votes
* Alex wishes to make it so that by default, absentee votes are not allowed, and that if they do want absentee votes, the committee needs to pass a motion a week before the AGM so that absentee votes are allowed
* Additionally, the motion will allow people to do absentee votes by attending online

* Jay argues against, saying that people may have lives and may not be able to attend due to emergencies or amnadator classes
* Lorenzo argues for the motion, saying that people who hear the nominations and speeches have better information and
* Connor says (on behalf of Nene) that absentee votes are good
* Connor says on behalf of himself that while he agrees that people who do absentee votes don't have as much information, it's still better to have absentee votes
* Lorenzo says that there are
* Aretemis says that committee can make it difficult for people to vote by holding it at difficult times, but this is alleviated by absentee votes, which is why they are useful for the club
* Anthony says that for the idea of 'campaigning process', even without it, says that we are not stopping for people doing that
* Ari says that she opposes the motion and say that we should acknowledge that people will vote for people that they prefer regardless, and that there is a period where people can campaign online through absentee votes
* Geoff asks that it doesn't solve the problem
* Jay speaks again, believes that the proposed motion isn't the solution to the problem. We should assume good faith, but
* Loreno says that someone could say 'oh i could get a lot of people to vote on me' and points out it is hard to people get to agree with you anyway
* Alex admits that this is not the perfect solution, but says that he dislikes absentee votes as a concept, as for freshers or those newer to the club it can be
* Jay says that they acknowledge this, and that by getting rid of absentee votes as a default is not the solution as it actually does preclude people with valid opinions
* Artemis says that people are something or rather i don;t know too many points for me to understand
* Justin, Diarmuid, William, Artemis, Charlotte, Conrad, Danny, Eddy, Mufaro, and some others come in between 12:30 to 12:42

| Motion: Approve [Motion 2 of document](https://drive.google.com/file/d/1J35kaqTGqyivOLL4tDLg7D9wZ7cD8knW/view), Absentee Votes only with Committee Approval and Online Attendance. |
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Moved by: Alexander Knowles
Seconded by: Lorenzo Iannuzzi
Outcome: 11 in favour, 19 against (1 absentee)

### 3: Make Absentee Votes In-Line with Club Voting System.
* Jasmine returns to minuting at 12:43
* Alex explains that currently Absentee votes follow a different voting system to our normal voting system (Absentee being full preferential and everyone else is optional preferential)

| Motion: Approve [Motion 3 of document](https://drive.google.com/file/d/1J35kaqTGqyivOLL4tDLg7D9wZ7cD8knW/view), Make Absentee Votes In-Line with Club Voting System. |
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Moved by: Alexander Knowles
Seconded by: Jasmine Gilbert
Outcome: passes unanimously

* Anthony passes the Chair to Alex

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## Elections
* Alexander passes the Chair to Lorenzo (Returning Officer) for the Elections
* Lorenzo explains some ground rules
* 2 minutes for speeches
* may make OCMs 1 minute if needed
* Limit questions have to be a minute long
* Questions have to apply to all candidates
* Do not touch anyone elses Ballot

### President (1)
Candidates: Anthony Do, James DuPont-Fitzgerald, Raffa Damario
* Anthony Do speaks
* James DuPont-Fitzgerald speaks
* Raffa Damario speaks
* Lorenzo reminds how questions work and ask for questions
* James DuPont-Fitzgerald is elected as President

### Vice-President (1)
Candidates: James Caporn, James DuPont-Fitzgerald, Kimi Chong, Raffa Damario
* James DuPont-Fitzgerald is removed from ballot
* James Caporn speaks
* Kimi Chang speaks
* Raffa Damario speaks
* Lorenzo says we will limit to 5 Questions with 30 seconds to answer for Execs now and ask for questions
* Kimi Chong is elected as Vice-President

### Secretary (1)
Candidates: Michael Kartika, James DuPont-Fitzgerald, James Caporn, Raffa Damario
* James DuPont-Fitzgerald is removed from ballot
* Michael Kartika speaks
* James Caporn speaks
* Raffa Damario speaks
* Alex asks for Questions, again for maximum of 5 Questions with 30 seconds to answer
* Michael Kartika is elected as Secretary

### Treasurer (1)
Candidates: Victor Andres Nunez Martinez, Jacob Budgen, James Caporn, Raffa Damario, Geoffrey Glazier
* Victor Andres Nunez Martinez is removed from ballot (withdrawn)
* Raffa Damario speaks
* Geoffrey Glazier speaks
* Jacob Budgen speaks
* James Caporn speaks
* Alex asks again for Questions, again for maximum of 5 Questions with 30 seconds to answer
* Geoffrey Glazier

### Social Media Manager (1)
Candidates: Kimi Chong, Ruaan Prashant Bhat
* Kimi Chong is removed from ballot
* Alex explains that because there is only 1 candidate it will be a vote of confidence
* Ruaan Prashant Bhat speaks
* Alex allows for 3 questions as it's non Exec

### Ordinary Committee Members (6)
Candidates: Michael Kartika, Jacob Budgen, Vedant Kowale, Kimi Chong, Matias Anton, Jayden Evan Walsh, Ruaan Prashant Bhat, James Caporn, Jacob Trainer, Shih Rung (Abbie) Koh, Rolando Mantala Junior, Velouria Soh En, Charlotte Walker, Michael Le, Raffa Damario
* Michael Kartika is removed from ballot
* Kimi Chong is removed from ballot
* Ruaan Prashant Bhat is removed from ballot
* Matias Anton speaks
* Jayden Evan Walsh speaks
* James Caporn speaks
* Jacob Trainer speaks
* Shih Rung (Abbie) Koh speaks
* Rolando Mantala Junior speaks, Velouria Soh En speaks
* Jasmine Gilbert speaks a speech submitted by Charlotte Walker as they had to leave early
* Michael Le speaks
* Raffa Damario speaks
* Jacob Budgen speaks
* Alex again allows for 3 questions as it's non Exec
* Alex notes votes will be counted after meeting and results announced shortly after.

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## General Business
### Approval of Code of Conduct
* Jasmine mentions that Guild recommended we approve it at a General Meeting, it is already approved by Committee.

| Motion: Approve the [Code of Conduct of UWA Esports](https://drive.google.com/file/d/1GpV8BCoc0-seciG28mfWC4g0e9E_0ZDt/view) |
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Moved by: Jasmine Gilbert
Seconded by: Adam Ahmadavi
Outcome: passes unanimously

### Confer Honorary Life Membership
* Requires a two-thirds majority vote
* Alex ceeds the Chair to James DuPont-Fitgerald
* Geoff says he belives Alex has made some of the most substantial contributions during Esports relatively short history

| Motion: Confer Honorary Life Membership onto Alexander Knowles |
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Moved by: Geoffrey Glazier
Seconded by: Anthony Do
Outcome: Passes with no dissent and 1 abstention (Jasmine Gilbert)

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#### Meeting Closed: 3:06pm