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# System prepended metadata

title: Open WIN Ambassadors - 17rd April 2023

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# Open WIN Ambassadors - 17rd April 2023

## Agenda and collaborative notes

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**Important information**

- Date/time: Monday 17rd April 2023, 10:00-11:00 (GMT/UTC)
- Join the call: MS Teams
- These notes: [x](x)
- Call recording: [x](x)



<mark>Yellow = action</mark>


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## Agenda
0. Participation guidelines and check-in
1. Personal plans
2. Group plans
3. Feedback


## Participants
(name / Pronouns / Department / GitLab / ORCID)
1. Peter Doohan/ he/him / NDCN / @vyp730 / 0000-0003-2122-7354 
2. Miguel Farinha/ he/him / @bpz864 / 0000-0002-1729-723X
3. Juju Fars / they/them / NDCN / @julienfars / 0000-0001-7771-5029
4. Cass Gould van Praag / she/her / Psych / @cassag / 0000-0002-8584-4637


## Participation guidelines
- We value the participation of every member of our community and want to ensure that each of us has an enjoyable and fulfilling experience. Please show respect and courtesy to other community members at all times.
- We are dedicated to a harassment-free experience for everyone, regardless of gender, gender identity and expression, sexual orientation, disability, neurodiversity, physical appearance, body size, race, age, religion, politics or technology choices. We do not tolerate harassment by and/or of members of our community in any form.
- We welcome, support and respect each other as whole people.
- We fall under the formal policy and reporting guidelines of the University of Oxford Bullying and Harassment Policy and we expect everyone to be a responsible bystander.

## Check-In 

How is everyone doing? 

Because we are in a transition period we have interrogations about the Open Science Ambassador program. 
Interrogations 
- What CAN we do when Cass is not there anymore?
    - Can we organise stuff?
        - We can meet among the ambassadors as much as we want
    - Who should we contact?
        - [Cass' Network](https://padlet.com/WINPublicEngagement/cass-network-ayam61z5ow5odkln)
        - First point of contact - Person 1 or Person 2 (Cass will give name asap!)
        - Stuart Clare - Opperations and admin
        - Tom Nichols - Vision
    - What is planned for the future?
        - Meetings every two weeks with post-docs
        - Termly meetings with Stuart Clare or Tom Nichols
- What is planned for the future?
    - Continue to work on our personal projects :)
- Do we know more about this and the person taking over the Ambassador program? 
    - see above

- Direction and plans for group projects
    - Group effort to respond to open win questions
        - <mark>Cass to forward these emails over to us over the next few weeks</mark>

These questions<mark>must</mark>be answered as soon as possible. 
Who should we contact to answer these questions? 

<mark>Please complete the [record a Teams meeting request form](https://help.it.ox.ac.uk/record-a-meeting-in-teams)</mark>


Most important thing for the WIN is answering people that ask about open science. 
--

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## 1. Personal plans

This section will conprise the long term plans of every Ambassador involved. These projects will be taken care of whatever happens next. 
- Peter will perform an independant analysis of how the large-scale animal and human electrophysiology databases are being structured.
- Lisa will continue to work on the success stories. She talked to Verena (first presenter). However, Lisa would prefer if the next person in charge of the program (Cass' replacement) takes over a part of the organisation. 
- Mohamed started to work on the protocols database, reviewed the documentation, and asked colleagues for reviews. In addition, he is having regular meetings with the IT team to work on the integration of the data acquired on the preclinical (Bruker) scanner into the XNAT system (for the online access to the data). 
-  Miguel plans on working on the GIT training. However, he is waiting on Cass to confirm this project's advancement.
-  Juju is still planning on submitting behavioural tasks on the WIN gitlab folder. These tasks should be ready shortly.  

## 2. Group plans

- Most Ambassadors expressed their will to start up the social media project: send regular messages/links/tutorials/updates about Open Science on a twitter accound + mastodon account
    - Next steps are just to write some content! 
    - Reach out to comms team / Andrew for Monday message once we have stuff ready to go
- Success stories, what is planned? 
    - Focus on running the first session, decide if we will do any more after that
- GIT training, what is planned? 
    - We should still run something, but at our own pace
    - what would we need to prepare?
        - Cass has already made a [tutorial](https://open.win.ox.ac.uk/pages/open-science/community/Open-WIN-Community/docs/gitlab/gitlab-tutorials/)  
        - This is also a good resource: [carpentry](https://software-carpentry.org/lessons/)
        - [Gaurav](https://www.win.ox.ac.uk/people/gaurav-bhalerao) would be great to have on board as well - UKRN Local network lead for events at Oxford + [SSI Fellow](https://www.software.ac.uk/about/fellows/gaurav-bhalerao)
            - <mark>Contact Gaurav about this, Miguel?</mark>


## Moving Forward
- Will be really good if we can engage with the community and respond to openwin emails
- Connect with [OHBM](https://www.humanbrainmapping.org/i4a/pages/index.cfm?pageid=1), [ISMRM](https://www.ismrm.org) and [Cass' Network](https://padlet.com/WINPublicEngagement/cass-network-ayam61z5ow5odkln) for more open science work in the future

- Cass' open science resources
    - [OHBM Open Science on Mattermost](https://ohbm.github.io/osr2020/join/#mattermost)
    - Stuart Ritchie's Science Fictions (book)
    - Everything Hertz Podcast
    - [ReproducibiliTea](https://reproducibilitea.org) - Podcast and Journal Club
    - [Turing Way](https://the-turing-way.netlify.app/index.html#) - high quality and comprehensive information on reproducible data science and ethics
    - [UKRN](https://www.ukrn.org)
    - [Open Research Calendar](https://openresearchcalendar.org)

## 3. Feedback on this session
<mark>Please add a few words to each of the sections below so we can improve the expereince of others.</mark>
### What worked well?

### What surprised you?
- 
### What would you change?
- 
### What would you like to know more about?