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# System prepended metadata

title: First Meeting notes

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# First Meeting notes

## Phytolith Open Science Working Group (name can change!)
## International Committee on Open Phytolith Science - ICOPS

*Meeting date:* Wednesday 9th December
*Call time:* 9.30am to 10.30am GMT

**Host:** Emma Karoune

**Invited contributors:**
* Carla Lancelotti
* Juanjo García-Granero
* Marco Madella

Join the call here: https://meet.google.com/hak-rmzh-ssc
Link for zoom
Join Zoom Meeting
https://us04web.zoom.us/j/5762271934?pwd=RlhySXdDa1YwQ1dLQWhPbVF0NzI2UT09

Meeting ID: 576 227 1934
Passcode: 2Mv8HU

**Code of conduct:**
This a suggested code of conduct: https://ekaroune.github.io/Open-Science-in-Phytolith-Research/codeofconduct.html

**Agenda:**
1. EOSC funding application
Here is a link the draft proposal: https://docs.google.com/document/d/1HIQY4ysBe6weerYJDFDLg7SzlMHvQ6NEusKbRtVsJXU/edit?usp=sharing

**Main points to discuss:**
- what work can be done in the timeframe (1 yr).
- details of the work to be done - assessment of existing data, guidelines, modelling data sharing.
- what resources would be needed
Computers
Access to publications
Hosting of webpage
Software to extract data form PDF?
 
- forming this work into work packages and a budget
- impact statement
- a plan for the sustainability of the project



2. AOB
- Name of working group suggestions
- Encouraging more community engagement
- Online platform development
- Communication streams


**Roll call:**
 * Emma K
 * Juanjo
* Carla
 * Marco - sent apologies and will look at application next week.



### Discussion notes:

1. EOSC funding application
- what work can be done in the timeframe (1 yr).
Carla - survey for FAIR data for phytolith and standardisation out to the phytolith community - good output for the project and will help to build community engagement.
Juanjo - Amount of data to collect from each area - to collect enough data for a pilot - add that into the application.
C - start with the last 5 years and then add more 5 - add in a saturation test to check the dataset is big enough.
Emma - record the amount of time it takes to convert data from pdf and supplementary files to repository datasets - cost of this and report to community.
J - case studies of how to improve your own practice. I need to look at my own practice.
E - this can be made as a demonstration/case study of the project so that we are not looking as though we are preaching about what needs to be done.
C - We need to include in our guidelines how to address FAIR as a reviewer to ask for data/code. Thinking about FAIR from all points of view - researchers, reviewers and editors.
J - add in creating a webpage as research output.
 
- details of the work to be done - assessment of existing data, guidelines, modelling data sharing - agreed that these are the main parts of the project and also to add in the survey.
what resources would be needed - free to use tools and software, computers (hardware), access to publications and supplementary data, hosting of webpage (github), software to extract data from pdf files.
- forming this work into work packages and a budget - 
- impact statement - E - we need to make it more positive - lots of impact to be made in phytolith research and beyond.
- a plan for the sustainability of the project - do separate data management plan to attach to the application.
- Add more detail of the team into the technical expertise of the team section - who is going to contribute which skill.
 


### AOB
1. Naming the group - J - International committee on Open Phytolith Data 
Decided on Int Com Open Phytolith Science - ICOPS
J - Want to be within the IPS for maximum impact across discipline
Submit an abstract to talk at IPS conference next September - showing some results of the survey and the initiation of the project.
2. Communication - IPS mailing list, using the forum, using the blog - become the author of the blog - E - maybe we could take over the blog for IPS to help with science communication of the society.
3. Further funding - C - we need to get a larger funding application done for future work after the EOSC project.
Possible sources of funding could be - EU funding - new Horizon funding after 2020, EOSC funding from EOSC life or Environmental, Future leaders funding from UKRI for 7 year project 
J - add this into the sustainability statement - phytoliths as an example of pathway to openness. 


**Useful resources for project:**
FAIR assessment tools - https://fairassist.org/#!/
