# Training Steering Group June 2023
**Date & Time:** June 19, 13:00-15:00
**Connection details:** https://stockholmuniversity.zoom.us/j/61444258608
**TrSG book:** https://hackmd.io/@elinkronander/TrSG/%2F5SYwXztaTpKrn95vDPh1jw

## Welcome 🙌🏽

## Code of Conduct reminder
Adopted from the [Recurse Rules](https://www.recurse.com/social-rules)
* Be respectful, honest, inclusive, accommodating, appreciative, and open to learning from everyone else.
* Do not attack, demean, disrupt, harass, or threaten others or encourage such behavior.
* Be patient, allow others to speak, and use the zoom reactions & chat if you would like to voice something.
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## :hourglass_flowing_sand: Agenda:

| Duration | Activity | Time |
| ----------- |:------------------------------------------------------------ |:----------- |
| 5 mins | Welcome and housekeeping | 13:00-13:05 |
| 5 mins | Round table introductions | 13:05-13:10 |
| 10 mins | (information) NBIS TrC | 13:10-13:20 |
| 30 mins | (information) NBIS TrLs | 13:20-13:50
**15 mins** | **Break** | 13:50-14:05 |
| 15 mins | Summary of work done since re-start in Nov 2022 | 14:05-14:20 |
| 25 mins | Reflections of ways of working | 14:20-14:45 |
| 5 mins | AOB (any other business) | 14:45-14:50 |
| 10 mins | Wrap-up & communications | 14:50-15:00 |

## Links & Resources:

## Rollcall:
🗣 Name/🐸 pronouns/✍🏼 Team affiliation and Site/ ⛱ something I look forward to during the summer
-
Stephan Nylinder / - / DM-Chalmers-UU / Sleep! :zzz:
Elin Kronander / she, her/ Uppsala DM / crossword puzzles :book:
Nina Norgren / she / UmU / Do nothing, sit in our outside room and drink wine :wine_glass:
Mihail Anton / he-him / Chalmers / maybe canoeing (if we could buy a canoe, or at least not rent) :canoe:
Dimitris Bampalikis / he-him / SysDevs-UU / Meet family and friends :family:
Tomas Larsson / he / Chalmers/UU / "Gripendygnet" :racing_motorcycle:
Julie Lorent / She-her / HaC - SU /
Diana Iusan / she-her / UPPMAX / read and enjoy some nice weather
Caroline Bivik Stadler / she, her / AIDA - Linköping / visit the west coast

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## Information from NBIS TrC
- Biostat/ML course
- [Biohackathon](https://biohackathon-europe.org/projects.html) registration open (NBIS participation through #8, #11, #26, #29, #34)
- TrT course - NBIS prioritized, then SciLifeLab
- new website to be launched (there will be changes in how a course is "advertised")

## Information from NBIS TrLs
Follow up from last meeting: list of new members since the reorganisation (who should be onboarded)

| Team | Notes of new team members|
| -------- | -------- |
| AIDA |Erik Ylipää |
| BIIF | Jonas Windhager |
| Cell & molecular biology| Rasool, Fariba |
| Data Management | One new DS to be onboarded after hiring (starting sept?) |
| EvoBio | Jason, Martin, Guilherme, André |
| Health and Clinical | Yuan?, Emilio (starting Sept), Ann-Sofi (starting Sept) |
| Microbiology, Immunology and Structural Biology |Tim Schulte, Piotr Draczkowski (both from Oct 2023)|
| Systems development | Panos, Mattias, Jessica |
| UPPMAX/SCoRE| no new members that missed the onboarding, I asked if some of the older ones would like to join an onboarding meeting |

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## Break (15 mins)

## Summary of work done since re-start in Nov 2022
### Status and next steps:
| Activity | Notes |
| -------- | -------- |
| [course mapping](https://docs.google.com/spreadsheets/d/1F3BgEPL6HGuUVEzuIk-ZEPLHBVolpLKrjT6kWMYxOzs/edit#gid=1283479062)| Done when EvoBio and AIDA has completed the list |
| [administrative tasks wishlist](https://docs.google.com/document/d/1l9iRgGX88AlisVXHbPD2sSh08tQ52P-2a4Uv4SMxwE8/edit?usp=drive_link) | TrCs will meet with NBIS admin team 20/6 |
| [Restructuring of NBIS Training GDrive](https://drive.google.com/drive/folders/0B02EyQCDX5qxUG5kX1prMFdISTg?resourcekey=0-YBYqnDQfbH5eLissSmbcw) | done |
| [onboarding procedure](https://docs.google.com/document/d/1ooCAWmrywCn2QYhv1m3Wtiso_N5q2-q6SWpIwLqXp7c/edit?usp=sharing) draft presentation: [here](https://docs.google.com/presentation/d/1c7Y-OJ2Wt4I75DKVmJWwrbAmvJsq1oJZXFK5Cvybz1Q/edit#slide=id.g23cc2eb384d_0_115) | slides need improvement |
|[training presentation for courses](https://docs.google.com/presentation/d/1iqkGZcQQW2ih0ksa4-DxoITAFU88l7Ry/edit?usp=drive_link&ouid=100148666765873083737&rtpof=true&sd=true) | The presentation is done. **To do**: 1. Figure out how to make sure it's kept up to date with the NBIS standard presentation, should it live in the outreach-repo for example? 2. Announce it to course leaders to include it in their upcoming courses.

## Reflections of ways of working
Silent documentation of the TrSG work, what works well and what doesn't

### Monthly meetings (time, frequency, length, content etc.)
- freq + length (i.e, not longer, not more often)
- practical work in smaller groups was productive :+1:
- 15 min break seems a bit long sometimes
- Maybe shorter meeting with focusing on just the points that needs addressing at the time -> more focused.
- more active participation would be nice ☺️

**todo:** consider having shorter meetings, or schedule 2 h but finish earlier if not needed. Discuss/vote on this at an upcoming meeting

### Communication & Documentation (HackMD vs GDocs, Trello?, Slack etc.)
- HackMD is atypical but works well in the sense that it's very self-contained

**todo:** consider the long-term availabity of HackMD documents. Tied to a person, how to make sure nothing is lost. For GDrive there is a procedure for this. Make sure it exists for HackMD as well

### Topics worked on (see summary above)
- Good selection of things which will benefit from the improvements
-

### Other points
- Is it clear what the role of TrSG is?

notes from dicussion: It is not 100% clear. The ambition from TrCs is that the onboarding to training of team members should help clarify this and also what the purpose of different roles are. A related comment was regarding the Training meeting, that few NBISers showed up, might be explained by the uncertainty about purpose and audience of the meeting.

### Suggestions moving forward (topics to focus on, new ways of working etc.)
- ELIXIR: learning paths, training collections, lesson templates? To keep in mind if there is interest.
- Training Hub? Nothing to impact NBIS in the near future, but aim to help with processes in the long run.

## AOB
- Course calendar: to whom and why is it useful? Would it be impossible to consider removing it?
- keep spreadsheet which contains more information
- use NBIS_Internal_Events calendar to indicate when courses will take place (with a prefix "prel:" in the planning phase)
- remove NBIS course calendar (INTERNAL)
- don't add to NBIS events
- update instructions

---

## Wrap-up & Communications

* ### What to BRING BACK to your team?
* From the fall: Include 10 minutes to present NBIS presentation for all courses. [Slide deck available] (https://docs.google.com/presentation/d/1iqkGZcQQW2ih0ksa4-DxoITAFU88l7Ry/edit?usp=drive_link&ouid=100148666765873083737&rtpof=true&sd=true).
* Announce fall courses (at least Aug-Oct) before the summer
* If rooms have not been booked courses later in the fall it is important to do so asap

* ### What to CATCH from your team?
*

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## Next meeting:
August 21st 13:00 - 15:00