# Training Steering Group May 2023
**Date & Time:**
**Connection details:** https://stockholmuniversity.zoom.us/j/61444258608
**TrSG book:** https://hackmd.io/@elinkronander/TrSG/%2F5SYwXztaTpKrn95vDPh1jw

## Welcome 🙌🏽

## Code of Conduct reminder
Adopted from the [Recurse Rules](https://www.recurse.com/social-rules)
* Be respectful, honest, inclusive, accommodating, appreciative, and open to learning from everyone else.
* Do not attack, demean, disrupt, harass, or threaten others or encourage such behavior.
* Be patient, allow others to speak, and use the zoom reactions & chat if you would like to voice something.
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## :hourglass_flowing_sand: Agenda:

| Duration | Activity | Time |
| ----------- |:------------------------------------------------------------ |:----------- |
| 5 mins | Welcome and housekeeping | 13:00-13:05 |
| 5 mins | Round table introductions | 13:05-13:10 |
| 10 mins | (information) NBIS TrC | 13:10-13:20 |
| 30 mins | (information) NBIS TrLs | 13:20-13:50
**15 mins** | **Break** | 13:50-14:05 |
| 20 mins | Onboarding to NBIS training for new staff (continued) | 14:05-14:25 |
| 15 mins | Annotation of NBIS training presentation (continued) | 14:25-14:40 |
| 10 mins | AOB (any other business) | 14:40-14:50 |
| 10 mins | Wrap-up & communications | 14:50-15:00 |

## Rollcall:
🗣 Name/🐸 pronouns/✍🏼 Team affiliation and Site/ 🍦 Best ice cream flavour
---
Stephan Nylinder / - / NBIS-DM / Mocca
Anna Johansson / she,her /CMB, Uppsala/Chocolate
Gisele Miranda / she,her / BIIF, Stockholm / Mascarpone al cafe
Tomas Larsson/ - / BioEnv / Chalmers / Lakrits
Elin Kronander / she, her / DM Uppsala / salty caramel
Julie Lorent / she, her / HaC, Stockholm / mint chocolate chip
Dimitris Bampalikis / he, him/ SysDev, Uppsala /
Caroline Bivik Stadler/ she,her/AIDA, Linköping/Strawberry
Lokesh Mano / he,him / MISB, Lund / casetta
Diana Iusan / she, her / UPPMAX, Uppsala / lemon sorbet

## Information from NBIS TrC
- New TrSG members
- New Administrator - Annika Kollstedt from 15/5 - 80/20% NBIS/ICM
- TrC appointed for each new course
-- Biomarkers course: Nina
-- Population Genomics Course: Elin

## Information from NBIS TrLs
General updates/questions

| Team | Notes |
| -------- | -------- |
| AIDA |AIDA has organized an AI-course for physicians for the 9th time May 10-12. We welcome a new employee 1/6, Erik Ylipää, AIDA datahub application expert in medical imaging diagnostics AI. |
| BIIF | BIIF has been involved in workshops with focus on image analysis tools. We have also joined the Spatial Biology (SciLifeLab) platform retreat to discuss possible collaborations, and we have a new member in our team who started working in April.
| Cell & molecular biology| |
| Data Management | Participated in the Training Advisory in Uppsala. Planning for a three item course in DM for NGI in September, along with a 1h on-request lecture for SLU. Also ad out for DM-position to spread in the networks |
| EvoBio | Pop-gen course 6-10Nov, internal "dry run" in Aug-Sep. Per Unneberg responsible, Nikolay and Jason also helping out |
| Health and Clinical | |
| Microbiology, Immunology and Structural Biology |We will have new members in stockholm also with cryoEM, Paulo from our team is also leaving who was leading the single-cell course. |
| Systems development | New colleague - shared the onboarding (3 minutes ago) - Planning the Python course |
| UPPMAX/Compute and Storage| Programming Formalisms course this whole week, UPPMAX & NBIS collab.; Bianca workshop planning |

---
## Break (15 mins)

## Onboarding to NBIS training for new employees
Background:
* **link to onboarding/offboarding NBIS doc:** https://docs.google.com/document/d/1ooCAWmrywCn2QYhv1m3Wtiso_N5q2-q6SWpIwLqXp7c/edit?usp=sharing

> ### Training-specific information
> In a training onboarding meeting organised by the training liaison within the first month of employment:
>
> - Go through the responsibilities of the different roles in NBIS training - Course leader, teacher/TA, Training Liaison, Training Coordinator.
> - Go through the technical/administrative structure of NBIS training
> - Inform about Training GDrive
> - Inform about CANVAS
> - Encourage new employee to join the #training Slack channel.
> - NBIS-wide training meeting Q2 and Q4
> - Ask about prior experience in training and general interest in teaching
> - Highlight courses and training activities in the team
> - Review the NBIS training catalogue together, and discuss which courses could be relevant to engage in.

To do:
- Compile a list of team members that needs onboarding
- Set up grouped or individual meetings

#### Silent documentation: What support do you need? (example: presentation, TrC )
- DI: I think that the onboarding document is really helpfull. If the team manager goes through that with the new emploee, it may not be needed to go through a separate meeting for training only. But is it important to identify if the new employee has a strong interest in teaching (or is expected to), in which case one may have a separate discussion, possibly as part of a larger group meeting. Having said that, it may be useful to have a presentation to point to as well, as the onboarding doc is more of "checklist", but does not provide a clear relating among different teams/entities.
- Some visual support for explaining the different roles in NBIS training - who does what?

## Annotation of the Training presentation (continued)
Collaboratively creating/designing a mini-presentation about NBIS to be included in all courses (a subset of NBIS standard presentation)
link to slides : https://docs.google.com/presentation/d/1iqkGZcQQW2ih0ksa4-DxoITAFU88l7Ry/edit?usp=share_link&ouid=100148666765873083737&rtpof=true&sd=true

## AOB
- NBIS training meeting Q4
Quite low number of participants May 8th, reflections on why?

---

## Wrap-up & Communications

* ### What to BRING BACK to your team?
* [Train the Trainer course](https://www.scilifelab.se/event/elixir-goblet-train-the-trainer/)
*

* ### What to CATCH from your team?
* List of new members since the reorganisation (who should be onboarded)

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## Next meeting:
19th of June, 13:00-15:00
- Reflect about how we want to work together moving forward
- Summary of what we did this spring