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title: Job Ad - Executive Assistant

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# RFP #7 - Executive Assistant


Juno network is looking for an executive assistant to support the work of the Council and the Departments (https://hackmd.io/@G2q75faESMyRkexdnhUCpA/B1NPVxxRh). This job can be done remotely and we are looking forward to receiving applications from passionate people who want to drive the Juno network (https://junonetwork.io) forward with us.

Proposals should be submitted electronically to ops.dept@juno.zone and include your CV, letter of application, references as well as your expected monthly compensation for a 20 hour week. Your letter of application should focus on how you want to fulfill the requirements of this job and how you organize your work.

Note: Juno Network Operations Department reserves the right to accept or reject any proposals received and to negotiate further with selected candidates. Juno Operations Department reserves the right to request additional information or conduct interviews with shortlisted candidates as part of the evaluation process. Your CV 

Applications are accepted on an ongoing basis, but can be cancelled by the Operations Department at any time as soon as it believes it has received enough qualified applications.

Start Date: As soon as possible

# About the role


**What you will be doing**

In the role of Executive Assistant to the Departments, you are entrusted with the responsibility of facilitating the Departments operations through meticulous planning, coordination, and communication. Your duties encompass, amongst other things, managing the Departments calendars to ensure meetings and appointments are efficiently scheduled, alongside prioritizing and responding to crucial messages (Discord, Telegram, E-Mail) and preparing essential materials for department and council meetings. You will also draft and disseminate communications on behalf of the departments, handle future Requests for Proposals, and keep (digital) files and project management tools meticulously updated.

A significant part of your role involves attending meetings to take detailed notes, capturing discussions, decisions, and action items, and following up on these items to ensure progress is made. 

Acting as the pivotal communication link between the department’s and the rest of the community is a critical aspect of your role. This requires you to facilitate requests, disseminate information, and ensure seamless communication flows between the council and other Departments or external stakeholders. Your ability to anticipate the department's needs, coupled with your proactive approach in addressing them, is essential for enabling the departments to effectively guide the company's strategic direction.

This position demands exceptional organizational skills, the ability to multitask effectively, and an in-depth understanding of the Departments operations. Your role is crucial in supporting the decision-making process and ensuring the overall effectiveness.

**Responsibilities & Requirements**

* Offer comprehensive support to the Departments, including but not limited to managing schedules, arranging meetings, preparing agendas, taking notes, while capturing discussions, decisions and action items, as well as following up on these action items.
* Facilitate seamless communication within the Departments and with external stakeholders as well as the community, ensuring everyone is up to date.
* Develop and refine documents such as emails, policies,  reports, and presentations to support Department activities.
* Oversee various projects, adeptly handling multiple priorities in a dynamic environment.

**Skills and Qualifications**

* Proficiency in English and strong communication skills, both written and verbal
* Skilled in the use of organizational tools, Discord and Telegram
* Willingness to work extra hours in special situations
* Exceptional organizational, project management, and problem-solving skills, with an aptitude for multitasking.
* Possesses the patience and understanding necessary to interact with busy individuals effectively.
* Self-starting with initiative and an interest in learning and understanding of Juno and a requirement take ownership of the role and the organization
* Be a friendly person and enjoy helping others
* Nice to have: 
* Background in the blockchain industry and connections in the cosmos ecosystem
* User knowledge and experience with GitHub
* Demonstrated experience in supporting high-level executives or board members.

