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# System prepended metadata

title: Community Call Workflow Documentation
tags: [Community Call]

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tags: Community Call
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# Community Call Workflow Documentation

## How-to

### Schedule Guests

Scheduling guests happens through a manual process of outreach via email or dms.

To keep track of scheduling, we use the [Community Call Guests Hackmd Doc](https://hackmd.io/nDvYF6CyT8Oq32dOjvhYOg) to keep the lineup visible to any interested stakeholders. Likewise, this document is used to add ideas for _potential guests._

At the moment (10/21/2020), David.utro@makerdao.com is the primary contact for scheduling guests. Anyone can refer people to that email, and David will arrange the ideal date for the guest.

### Post the Event Page

The community call happens every Tuesday. Ideally the event page should be posted on the preceding Friday.

At the moment (10/21/2020), David uses [crowdcast](https://www.crowdcast.io/makerdao) to setup the event.

If needed, an alternative host can setup the community call through zoom, google meets, or any other alternative video-conferencing platform. In this case, event details should be posted to forum.makerdao.com or Reddit and include the call-join details.

### Promote the Call

The day of the call, usually an hour before, a link and brief description about the call should be posted to a number of places:

- Twitter
- Reddit/MakerDAO
- Rocketchat #general channel
- Telegram Groups
- etc.

### Host the call

Here are some useful heuristics to hosting public calls.

- Have a preamble.
- Assume some atendees have no idea what the call is about, or what the usual agenda is.
- Encourage a laid back atmosphere.
- Volunteer to relay questions from the chat.
- Extend an invitation to people to come on the mic or video if they would like to speak directly.
- Smile!
- Think about questions that the audience would want to ask, and ask them yourself.
- Stories are powerful.
- When a guest is on, treat the call like a flowing conversation.
- Address people watching the recording.
- Mention where to find resources.
- Mention how to get connected to the community.
- Mention any high priority opportunities.
