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# System prepended metadata

title: VSF organizational meeting 2020-07-14

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# VSF organizational meeting 2020-07-14

Attending:
Giulia, Anton, Valla, Eliska, Hari, Babak

## Notes

- Next LRC speakers after Titus
    - We are searching for young PI speakers
    - Make suggestions for August 19th
    - Babak will invite Mohammad Hafezi
    - Let's keep inviting some high-profile people to ensure we keep a good attendance
    -  We could invite someone from the new anyon papers (perhaps the postdoc). Could be a panel discussion
    - ACTION POINT: add option of signing up to the mailing list on the website
    - This is a potential strategy for targeting speakers (those with recent interesting results)
    - SciRate may be an easy way of finding visible papers
    
- Nathalie de Leon colloquium planning
    - On track
    - Valla will ask Nathalie whether she wants to do the 15 min chat before the talk
    - Action point: fill out the registration form on behalf of the speaker
    
- Titus colloquium planning
    - We got a request that we shouldn't announce the talk too much in advance, since there is going to be a new result announced.
    - One week in advance is enough
    - Action point: propose to the speaker to link the video from the preprint comment.
    - The link probably should point to the youtube video
   
- Website update (guides, link EPN article)
    - Moderator guide finalized but not merged yet
    - ACTION POINT: link EPN article
- Ideas for new events and updates on possible events we discussed (lab visits, best practices for online events, twisted bilayers tips and tricks)
    - Workshop about online conferences
        - Anton found someone (epidemiologist) who might be interested in collaborating on the best practices in online events (survey and event)
        - Could be a different audience
        - We could start planning around August
        - We could combine the registration with the survey
        - Involving seperate disciplines can make it more interesting
    - Virtual lab tours
        - We should start with a high-profile, interesting lab
        - Balance between science and the overall story
        - If aiming at students, the level should be more introductory
        - Could combine different formats
        - Could be fun to have 'a day in the life' video for a PhD student to show how research actually works in a specific lab
- AOB

- Next chair: Valla