# VSF organizational meeting 2020-07-14 Attending: Giulia, Anton, Valla, Eliska, Hari, Babak ## Notes - Next LRC speakers after Titus - We are searching for young PI speakers - Make suggestions for August 19th - Babak will invite Mohammad Hafezi - Let's keep inviting some high-profile people to ensure we keep a good attendance - We could invite someone from the new anyon papers (perhaps the postdoc). Could be a panel discussion - ACTION POINT: add option of signing up to the mailing list on the website - This is a potential strategy for targeting speakers (those with recent interesting results) - SciRate may be an easy way of finding visible papers - Nathalie de Leon colloquium planning - On track - Valla will ask Nathalie whether she wants to do the 15 min chat before the talk - Action point: fill out the registration form on behalf of the speaker - Titus colloquium planning - We got a request that we shouldn't announce the talk too much in advance, since there is going to be a new result announced. - One week in advance is enough - Action point: propose to the speaker to link the video from the preprint comment. - The link probably should point to the youtube video - Website update (guides, link EPN article) - Moderator guide finalized but not merged yet - ACTION POINT: link EPN article - Ideas for new events and updates on possible events we discussed (lab visits, best practices for online events, twisted bilayers tips and tricks) - Workshop about online conferences - Anton found someone (epidemiologist) who might be interested in collaborating on the best practices in online events (survey and event) - Could be a different audience - We could start planning around August - We could combine the registration with the survey - Involving seperate disciplines can make it more interesting - Virtual lab tours - We should start with a high-profile, interesting lab - Balance between science and the overall story - If aiming at students, the level should be more introductory - Could combine different formats - Could be fun to have 'a day in the life' video for a PhD student to show how research actually works in a specific lab - AOB - Next chair: Valla