---
# System prepended metadata

title: FU student volunteers for meeting agenda
tags: [volunteers, PnM2019]

---

# FU student volunteers for meeting agenda

###### tags: `volunteers` `PnM2019`

:::info
- **https://hackmd.io/@GOwin/HyDTUC6GH**
- **Location:** FU North Campus, FPA library
- **Date:** 2019-07-31 10:00
- **Agenda**
1. PnM Overview and Program
2. Code of Conduct `15min`
3. Duties - CCS volunteers `20min`
4. Duties - FPA volunteers
5. Q&A
- **Participants:**
    - Erwin
    - FPA volunteers x 5 -- check-in crew
    - FU-CCS volunteers x 10 - workshop crew
    - Instructors/Teachers
- **Host:** FPA
- **Reference:** - 7/30 meeting at FU
:::

## Program

* [Pista ng Mapa - Program](/JZzXDFdXSZKcxqQmPD2KLA)
* Volunteers' check-in 0730
* After Day 1 check-in registration, at least two must remain for stragglers, and as runners - if necessary.
    * other can join the next available mapathon session

## :bangbang: Conference Code of Conduct (CoC)

>Ideas and information are exchanged most effectively at the **Pista ng Mapa** events in an atmosphere free of abuse or harassment, and characterized by courtesy and respect. To that end, the **Pista ng Mapa** organizers expects all individuals who attend to conduct themselves in a manner that establishes an atmosphere free from discriminatory practices.
>
>Unabridged text is [here](/uG9IJ7IcT8eQChnOZiY3hw).

## Duties

### Room Volunteers (CCS)
* Room volunteer are responsible for:
    * manually check-in attendance for workshops
    * Timer for Workshop Facilitator
    * There must always be at least one volunteer in the room if they are left open. Or lock the room at the end of each session.
    * Equipment security.
    * Remind participants that they are responsible for their own belongings. Do not agree to mind anybody else's belongings.
* During plenary sessions, CCS volunteers may be assigned other tasks as necessary.

### Check-in (FPA)

#### :clipboard: Online check-ins

##### Participant's ticket
![Uploading file..._we5z9887g]()

##### Using the ti.to check-in app
![](https://i.imgur.com/9r0u9Ev.png)

##### Backup. Direct URL
Demo URL: https://checkin.tito.io/checkin_lists/pRUAAELVIrH7cdu3fLhFd2g


#### :earth_asia: Participant's map

URL: https://pygy.co/pnm19map

#### :checkered_flag: Check-in Workflow

* ==Crew chief==: Arnalie
* FU Tablets are the responsibility of assigned user.
* Crew Roles
    1. Check-in - Joseph
    2. Check-in - June
    3. Kit (assist writing name on badge) + WiFi credentials - Christian
    4. Map their location - Joberk
    5. Workshop/Tapok-tapok Registration, assisted by Crew Chief. - Jan

##### Process

* Guest approach table for attendance check-in
* Volunteer greets guest, and offer to help. 
    * Before checking them in, ask guest if they have questions or concerns about the CoC (hand them a copy to read)
        * **None** - check-in and give kit
        * **Yes** - refer to crew chief
    * Un-registered guests who gets past security needs to be directed to C. The standing policy arrangement with FU is *no registration, no entry*.
* Give out kit:
    * Badge (help them write their names)
    * Stickers
    * Schwags (while available)
    * Wifi Credentials
* Direct guests to the poster board
    > to determine the workshop sessions they wish to attend 
* After viewing, guest may register for the workshops
    * Notes:
        * When Women Map - ==females only==
        * QGIS 3.X workshop - ==BYOD==
        * LoCo Field Work - morning Day 3, optional
        * Tapok-tapok (BOFs) - self-organizing sessions
> **workshops restrictions**
    - max is 30. 
        - First come. First served.
        - Encourage groups >2 from same org to choose different sessions
* Direct to information board for details of the following:
    - PnM Map - http://pygy.co/pnm19map
        > to add themselves
    - Telegram channel - https://t.me/PistaNgMapa2019
        > for announcements, files, handouts, etc.
    - Program - https://hackmd.io/@maning/rJIgSCyTN
    - Social media hashtag: `#PistaNgMapa`
* Direct guests to the refreshments station
    > Remind them to return by 08:50. Program will start promptly.


# Notes 
<!-- Other important details discussed during the meeting can be entered here. -->

### shirts

**FPA**
L - 1 
M - 2
S - 3
> ok 7/31

**CCS**
4 Large size
~~6 medium~~
1 small
~~1 XL~~

