FU student volunteers for meeting agenda

# FU student volunteers for meeting agenda ###### tags: `volunteers` `PnM2019` :::info - **https://hackmd.io/@GOwin/HyDTUC6GH** - **Location:** FU North Campus, FPA library - **Date:** 2019-07-31 10:00 - **Agenda** 1. PnM Overview and Program 2. Code of Conduct `15min` 3. Duties - CCS volunteers `20min` 4. Duties - FPA volunteers 5. Q&A - **Participants:** - Erwin - FPA volunteers x 5 -- check-in crew - FU-CCS volunteers x 10 - workshop crew - Instructors/Teachers - **Host:** FPA - **Reference:** - 7/30 meeting at FU ::: ## Program * [Pista ng Mapa - Program](/JZzXDFdXSZKcxqQmPD2KLA) * Volunteers' check-in 0730 * After Day 1 check-in registration, at least two must remain for stragglers, and as runners - if necessary. * other can join the next available mapathon session ## :bangbang: Conference Code of Conduct (CoC) >Ideas and information are exchanged most effectively at the **Pista ng Mapa** events in an atmosphere free of abuse or harassment, and characterized by courtesy and respect. To that end, the **Pista ng Mapa** organizers expects all individuals who attend to conduct themselves in a manner that establishes an atmosphere free from discriminatory practices. > >Unabridged text is [here](/uG9IJ7IcT8eQChnOZiY3hw). ## Duties ### Room Volunteers (CCS) * Room volunteer are responsible for: * manually check-in attendance for workshops * Timer for Workshop Facilitator * There must always be at least one volunteer in the room if they are left open. Or lock the room at the end of each session. * Equipment security. * Remind participants that they are responsible for their own belongings. Do not agree to mind anybody else's belongings. * During plenary sessions, CCS volunteers may be assigned other tasks as necessary. ### Check-in (FPA) #### :clipboard: Online check-ins ##### Participant's ticket ![Uploading file..._we5z9887g]() ##### Using the ti.to check-in app ![](https://i.imgur.com/9r0u9Ev.png) ##### Backup. Direct URL Demo URL: https://checkin.tito.io/checkin_lists/pRUAAELVIrH7cdu3fLhFd2g #### :earth_asia: Participant's map URL: https://pygy.co/pnm19map #### :checkered_flag: Check-in Workflow * ==Crew chief==: Arnalie * FU Tablets are the responsibility of assigned user. * Crew Roles 1. Check-in - Joseph 2. Check-in - June 3. Kit (assist writing name on badge) + WiFi credentials - Christian 4. Map their location - Joberk 5. Workshop/Tapok-tapok Registration, assisted by Crew Chief. - Jan ##### Process * Guest approach table for attendance check-in * Volunteer greets guest, and offer to help. * Before checking them in, ask guest if they have questions or concerns about the CoC (hand them a copy to read) * **None** - check-in and give kit * **Yes** - refer to crew chief * Un-registered guests who gets past security needs to be directed to C. The standing policy arrangement with FU is *no registration, no entry*. * Give out kit: * Badge (help them write their names) * Stickers * Schwags (while available) * Wifi Credentials * Direct guests to the poster board > to determine the workshop sessions they wish to attend * After viewing, guest may register for the workshops * Notes: * When Women Map - ==females only== * QGIS 3.X workshop - ==BYOD== * LoCo Field Work - morning Day 3, optional * Tapok-tapok (BOFs) - self-organizing sessions > **workshops restrictions** - max is 30. - First come. First served. - Encourage groups >2 from same org to choose different sessions * Direct to information board for details of the following: - PnM Map - http://pygy.co/pnm19map > to add themselves - Telegram channel - https://t.me/PistaNgMapa2019 > for announcements, files, handouts, etc. - Program - https://hackmd.io/@maning/rJIgSCyTN - Social media hashtag: `#PistaNgMapa` * Direct guests to the refreshments station > Remind them to return by 08:50. Program will start promptly. # Notes  ### shirts **FPA** L - 1 M - 2 S - 3 > ok 7/31 **CCS** 4 Large size ~~6 medium~~ 1 small ~~1 XL~~