# UTA carpentries meeting

[Our website](http://carpentries.uta.edu)

### Fall 2019 Workshop Dates
*Add your name after dates you are available.*

For a workshop over 2 Saturdays:
- September 7 & 14:
- Anya
- Peace
- Hammad
- Isaac
- Farah (Only available on 7th)
- Ayda
- Balan Ramesh
- Kris Row
- M. Adnan Qureshi
- September 14 & 21:
- Anya
- Peace
- Isaac
- Farah (Only available on 21st)
- Balan Ramesh
- Kris Row
- M. Adnan Qureshi

For a standard 2-day workshop:
- September 7 & 8:
- Anya
- Hammad
- Isaac
- Farah
- Kris Row

- September 14 & 15:
- Anahita Samadi
- Anya
- Peace
- Hammad
- Isaac
- Balan Ramesh
- Kris Row
- September 21 & 22
- Peace
- Farah
- Kris Row
- September 28 & 29
- Balan Ramesh
- Kris Row
- October 12 & 13
- Peace
- Hammad
- Balan Ramesh
- Farah
- Kris Row
- October 26 & 28
- Farah
- Balan Ramesh
- Kris Row

### UTA carpentries team: roles and responsibilities

**General:**

We need one person responsible for media communication: **media coordinator**?

- Updating website (http://carpentries.uta.edu, https://github.com/utacarpentries/utacarpentries.github.io)
- Consolidate https://github.com/uta-carpentries and https://github.com/utacarpentries, add links to lesson materials on the website
- Checking UTA carpentries emails/twitter
- Analysis of worksop surveys
- Student retention at the workshops
- Advertisement

**Workshop preparations**

We need one person responsible for workshop logistics: **workshop coordinator** ?

- Workshop website/notifying Software Organization (must be ready 2 weeks before the workshop)
- library reservation (the sooner the better)
- Registration/Eventbrite (2 weeks before the workshop)
- Accounting
- Advertisement - Flyers,emails, MavWire, etc.(2 weeks before the workshop)
- Parking (must be reserved 2 weeks before the workshop)
- Food/food waver(must be submitted 2 weeks before the workshop)
- Internet access (must be requested 2 weeks before the workshop)
- Badges for instructor/helpers/participants
- Photo release form
- Sign up sheets,extension cords,sticky notes

We need one person responsible for running the workshop/lessons: **Lead instructor**
- Software installation (at home or together at the workshop?)
- Making sure lessons are current
- Assign lessons to instructors
- Make sure there are enough helpers

**UTA carpentries team roles:**
Workshop coordinator: Library - Peace
Lead instructor: Balan
Media coordinator: Anya
Workshop Evaluator: Anya

### Team members responsibilities at the workshop
- present throughout the workshop
- instructors serve as helpers when they are not teaching

### Next workshop
R-based
[Lessons_Fall2018](https://github.com/AnnaWilliford/SWC_fall2018_lessons)

Format??? one weekend? two weekends?

Classes start Aug 21:
Workshops are best attended when offerred 2-3 weeks into the semester.
Let's try for September 7 or 14th. This means that we need to start preparing NOW to reserve the library and in mid-August to make sure that most everything is ready 2 weeks before the event when we start advertizing (by August 26-Sep2)

**Workshop schedule**
**Day 1:**
Lesson1: Unix shell
Lesson2: Intro to R/Python

**Day 2:**
Lesson3: Git/GitHub
Lesson4: Programming R/python
Lesson5: Data visualization R/Python
Lesson6: Reproducible research R/Python

### Lesson maintenance

Most recent (and the best) sample lessons:

[Our Python-based lessons 2019](https://github.com/uta-carpentries)
[Our R-based lessons 2018](https://github.com/AnnaWilliford/SWC_fall2018_lessons)

Lessons will require little updating if we have the same directory structure for every lesson:

SCW
-Data
-Data_Copy
-Lesson1_UnixShell
-Lesson2_IntroToPython(or R)
-Lesson3_Git_GitHub
-Lesson4_ProgrammingPython(or R)
-Lesson5_DataVisualizationPython(or R)
-Lesson6_ReproducibleResearch(or R)

In the begining of each lesson, we should provide the link to the dataset and describe directory structure learners should have in order to follow through the lesson without modifying commands.

**Who is responsible for each lesson?**
Lesson1: Unix shell - Ayda

Lesson2: Intro to R/Python - Farah( R )

Lesson3: Git/GitHub(Anya)

Lesson4: Programming R/python

Lesson5: Data visualization R/Python (Anya/Anya)

Lesson6: Reproducible research R/Python(Anya/Anya)

### Instructor training

In 2018 UTA became joined Software carpentry membership that made it possible to train 6 new instructors every year. The UTA membership is sponsored by UTA libraries, College of Science and College of Engineering. This means that staff/students from these colleges get priority when it comes to training, 2 from each college. Training for 2019 should be completed by the end of the year.

**Our 2019 trainees:**
Library:

College of Science:

College of Engineering:

Other:

**How do we decide who gets trained?**
1. Student's college affiliation
2. Student's involvement with UTA carpentries
3. Student's time left at UTA