UF Carpentries Club
Board Meeting
2019-07-09
===
## Attendees
Board Members: Gaurav, Elise, Joe, Geraldine, Brian, Hao, Simona
Non-board members: Taylor, Carla, Alethea

## Agenda

- Approve [last week's minutes](https://www.uf-carpentries.org/minutes/board-2019-06-25/)
- Funding review for Carpentries membership review (#103)
- IFAS ($10,000) + UFII ($3,750) + UF Libraries ($1,500) + WEC ($1,500) + FLMNH ($1,500) = $18,250
- UFII funding earmark for travel (#116)
- Identify election board for Fall
- Identify travel award selection committee for Fall
- Scheduling workshops and events
- ResBaz update
- Funding for 1 day of lunch for Research Bazaar (with other sources covering the other days)
- Machine Learning / Tensorflow workshop update
- Fall workshop in genomics (#114)
- Pre-planning for Data Carpentry Genomics workshop
- Spring workshop in machine learning or network analysis (#115)
- Improvements to our website
- Add pathways / "Get Involved" page to the website (#82)
- Updates on Code of Conduct revamp (#100)

## Notes
- Approve [last week's minutes](https://www.uf-carpentries.org/minutes/board-2019-06-25/)
- Approved
- Funding review for Carpentries membership review (#103)
- IFAS ($10,000) + UFII ($3,750) + UF Libraries ($1,500) + WEC ($1,500) + FLMNH ($1,500) = $18,250
- UFII funding
- (see below agenda item)
- more discretionary use available (not just travel or the Carpentries membership)
- IFAS funding
- is earmarked for Carpentries membership
- WEC funding
- Hao and Simona will connect Alethea with WEC staff for funds transfer
- Museum funding
- is open-ended, and Alethea can use it
- UF libraries funding
- Hao will put Alethea in touch with UF libraries for funds transfer
- earmark for REC program travel ($2500)
- We should talk to Biology
- a lot of the attendees from the Bio department
- some students are in the Biology deparment, but are advised by employees or researchers of the museum
- What about the epidemiology department? (suggested by Carla Mavian)
- "Medicine" broadly defined also includes a lot of people -- so we should talk to them too!
- What are we planning to do with the surplus budget?
- Meeting between Geraldine, Hao, and George Michailidis (UFII) (#116)
- brainstorming session on workshop topics (network analysis, machine learning)
- would like surplus money to be used to help incentivize instructors or to fund travel/training/professional development
- sees UF Carpentries Club as a central clearinghouse for off-book, non-UF-course instructional training (we have connections in place already for dealing with money, organizing workshops, developing instructional personnel)
- Identify election board for Fall
- tasks involved: announce and solicit candidates, run the elections, share the results
- Simona and Hao
- Identify travel award selection committee for Fall
- Gaurav, Brian, and Geraldine
- Scheduling workshops and events
- ResBaz update (September)
- We have a preliminary schedule of events
- After next Thursday's meeting, they'll be soliciting speakers and asking for lightning talks
- Funding for 1 day of lunch for Research Bazaar (with other sources covering the other days) for approx 50 participants ($500 - $750)
- We are cool with that. :snowman:
- Machine Learning / Tensorflow workshop update (end-August?)
- https://github.com/USDA-ARS-GBRU/ml-training-site
- What is the role of the UF Carpentries Club / Board
- Adam Rivers (USDA) has set up space
- Identified potential instructors from among UF folks
- Should we check on setting up registration / fees for UF attendees?
- Fall workshop in genomics (#114)
- Pre-planning for Data Carpentry Genomics workshop
- "Let's do it!" - Geraldine
- 12 people on the waitlist (from previous offering in April)
- late October / early November
- give Alethea a range of dates to reserve the room
- possible November 14/15
- possible workshop in Orlando (UCF)
- for non-host organizations, there is a $3000 fee to have a workshop, and instructor travel arrangements are covered by the institution
- Carla is considering starting a discussion about possibilities and funding arrangements
- Is the board open to instructor training from UCF to build up their students there?
- Regular course as well (early October?)
- Maybe just before or just after Resbaz?
- October 7-11 -- week after homecoming!
- or October 14-18
- Brian: "Mercurial is a better version control system than Git"
- Spring workshop in machine learning or network analysis (#115)
- Facilitate setting up a 2 day workshop, talk to instructors or professors on campus to put together an introductory workshop
- we would cover Carpentry topics, and then professors would teach the machine learning
- "regressions before neural nets"
- we would not be teaching, but can organize and host a workshop, using professors to teach stats/modeling content;
- the UF Carpentries club could offer instructors for basic python or R practices; could be timed to hook attendees of instructor training
- R for social sciences (Rafael Vacca)
- has a network module
- joint appointment of a new professor with UF Geography and UFII
- not sure if Prof. Vacca will offer something in 2019
- https://soccrim.clas.ufl.edu/2018/08/27/introductory-r-workshops-for-social-scientists-organized-by-rssig/
- Improvements to our website
- Include new logo! (#31)
- Hao to dump in a logo
- Add pathways / "Get Involved" page to the website (#82)
- there is an "About/Community" page, but it could be expanded beyond the how to be an instructor and making it more prominent
- why should people take the workshops
- Add a specific description of the REC program (#71)
- More photographs of the workshops!
- At https://twitter.com/UFCarpentries/media
- Updates on Code of Conduct revamp (#100)
- Joe's leaving
- Do we want to order stickers with the new logo?
- yes
- 300