###### tags: `Meeting Notes` # 2022-07-05 Core Team Meeting _Attendees:_ - Afri - Franzi - Caspar - Helena - Rose - Kaan - Alex - Arseny - Hany - Wesley - Katze - Nich - Carl - ## General Updates & Discussion Items - Created an overview of workstream leads and contributors, feel free to add yourself and correct it if I got anything wrong: https://office.ethberl.in/pad/#/2/pad/edit/832o4AbMbssHdXCJafTyVPaE/ - Found out that CryptPad also has Kanban Boards. Created a Core Planning board here and will fill it with some content later: https://office.ethberl.in/kanban/#/2/kanban/edit/XgLzcMlgwt3wyYCfuzBOB6q3/ - Feel free to do workstream specific Kanbans if that helps you for task management! ## Update Round of Workstreams (workstream leads in brackets) #### General / Legal (Afri) - applied for liability insurance, we had to pay damages in 2018 (20k) - #### Admin / Accounting (Raul) - sending out agreements to sponsors #### Core Planning (Franzi) - 1st planning meeting with Factory went well - Working on event schedule for them - They can help us allocate rooms for our needs once we know more about experiences etc. - Reaching out to potential keynote speakers - Mark Nadal kind of confirmed if we can cover his flights - Jarrad Hope kind of confirmed - Hary from Nym declined / they have an offsite - Meeting with EF PSE team on Monday July 11 to discuss quadratic voting at ETHBerlin #### Design (Hany, No BS) - design new variations - had design breakout on Monday - sponsorship deck ETA "in no time" once we select the design variation #### Website (Kaan) - Created a preliminary website contents doc in Cryptpad - https://office.ethberl.in/pad/#/2/pad/view/R0-Ag0GdPZD85aR+pA7kr49IGRal841iHVBTDIPd430/ #### Sponsors (Christopher, Nichanan) - new lead Fluence network (?) - ongoing Tier 1 - After higher tiers have sold out, will publicise the deck for the community to support the event. Community tier is reserved for non-profits and local organisations - not for projects with a lot of money #### Community & Communications (Helena) - Eylon's brilliant meme strategy - https://office.ethberl.in/drive/#/2/drive/edit/IFTNLZqInMkSqf+Q6hg0k9HD/ - Blogpost being drafted on why you should hack at ethberlin/what hackers can expect - Tweet ideas: https://office.ethberl.in/pad/#/2/pad/edit/rmQPqu8Sj4PQmy5K0bR2ZQYv/ #### Swag (Carl) - not much news - common sense items to be selected by July 15th and get started on those - t-shirts different colors for different roles (hackers, mentors, volunteers) #### Experiences Curation (Helena) - Fortnightly catch up meeting thursday 2pm - Art exhibition/culture led by MP & Stina - Brainstorming doc: https://office.ethberl.in/pad/#/3/pad/edit/eef5a33a00db345946aa29e56eda36e9/ #### Volunteers (Rose) - 12 applications - 7 with experience, 5 new - 10 in Berlin all days - 2 former ETH Berlin volunteers - opinions on this application: I am an eth enthusiast and would like to meet crypto people but cant sfford the tickets - **Next:** Send Mail with further questions & confirmation that application is in review Like this from last time: https://docs.google.com/document/d/1h9xxuBbHZQiuarZ7-OzsLTm6a8CdpMr0GDlSwKlAJho/edit - a Tweet? - **Teams: please think until next week how many volunteers you might need (approximately)** #### Mentors (Anna, Caspar) - synced with Anna: digged up old resources such as email templates etc., looked at ticket queue system ([helpq](https://github.com/ehzhang/HELPq)) used in last edition - 60+ mentors in last edition - next steps: managing mentor applications - questions: - Can only find preview mentor form, @afri where is the live one? - @afri: can we get mentor@ethberlin.ooo please? - how many hackers were there in total last year? -> roughly 700 (also this year). What hacker:mentor ratio to aim for? roughly 10:1. - matrix main form of communicatcion for hackers/mentors etc. during hackathon? yes. - tweet please #### Judging (Jacob, Nich) - synced with Chris (1kx) to brainstorm about judging logistics. For ETH Lisbon and ETH Berlin last time had judging panels consisting of 1 VC, 1 founder/product person, 1 technical person, and had teams present to 2 of these judging groups - could potentially have judges select top 20 and then use quadratic voting for the community to vote on winners. there should be a pre-selection otherwise there are too many submissions for individuals to judge - emphasis on getting teams feedback from the judges - shouldn't try to stretch out judging process for so long - need to talk to PSE team about what's possible on their end #### Entertainment (Helena, Arseny, Kristina) - Pitching venues for after-party - Kater blau - budget tbd, last party roughly 25k - Alex to help as well - #### Ticketing (Ligi, Afri) - 2 stage ticketing process - application clean in CryptPad - all details only asked in ticketing in PreTrix for accepted applications (e.g. food, t-shirt, github etc.) ## Miscellaneuous