---
# System prepended metadata

title: Core Team Meeting 2022-07-19
tags: [Meeting Notes]

---

###### tags: `Meeting Notes`

# Core Team Meeting 2022-07-19

_Attendees:_
- Afri
- Franzi
- Carl
- Raul
- Ligi
- Hany
- Rose
- Helena
- Nich
- Caspar
- Kaan

## Overview of workstream leads & contributors
https://office.ethberl.in/pad/#/2/pad/edit/832o4AbMbssHdXCJafTyVPaE/

## General Updates & Discussion

- Mentors and Judges: Please remember to keep space for the sponsor allocations in your teams
    - 27 mentors from sponsors
    - 3 judges from sponsors
- Let's send out a first batch of acceptances / ticket vouchers this week!
    -  This means, we will be sending ticket vouchers 🎟 to the people that got accepted as hackers, mentors and volunteers. For this, there are still a few open to-dos. Let's coordinate them here:
    - We need a claim page for the tickets and a small branding for this. Color codes and a banner should be sufficient afaik, right? Do we have a preferred size of the banner? 
     - This is how a ticket claim page looks like: https://ticketh.xyz/solidity/summit/
    - We need the questions that you want to ask the mentors, volunteers, hackers, at the point of their ticket claim.
    - Volunteers: Rose
    - Mentors: Caspar, Anna, Kirill
    - Hackers: Afri & Franzi
     - We need a list of people that you want to accept in the first badge. For the first batch, I recommend choosing only the mentors and volunteers you are absolutely sure about, and not yet the "maybes".
     - Let's aim for sending the first batch before end of week!
     - Q: How long do we want the ticket vouchers to be redeemable? I would suggest 2-3 weeks for the first batch.
- EtherCards vs. Status KeyCard vs. paper wallets vs. *other solution* discussion
    - paper wallets could be easiest option
    - Status have supply chain issues so not sure if they will be able to make them for ETHBerlin
    - Ether Cards not sure if they have capacity - waiting for response
    - Wait a few more days for response from Ether Cards/Status and if not we will look into the paper wallets next week
- What do we think about dogfooding auti.sm social network for ETHBerlin? 
    - We received a request from a social network called https://www.auti.sm/ They'd like to create a "closed" network for all ETHBerlin participants, using the addresses we give them with EtherCards. 
    - Link to their docs: https://docs.auti.sm/developers/overview 
    - It's pretty cool that they use GunDB and some other nice technologies.
    - It's like a decentralized Twitter, but can have private groups with whitelisted addresses, and private chats as well.


## Update Round of Workstreams (workstream leads in brackets)

#### General / Legal (Afri)
- Waiting for new entity name to be registered, initial one was refused
- Need to amend sponsorship agreements with the new name

#### Admin / Accounting (Raul)
- 55% of budget is covered - we are waiting for Manta's payment (USDC)
- Possible changes in legal name

#### Core Planning & Content (Franzi, Afri)
- PSE team declined collab after all for quadratic voting (they don't have capacity)
- Schedule needs to be drafted still
- Figuring out how much space and time we have for technical workshops
- Keynote speakers

#### Design (Hany, No BS)
- Working on a secondary colour to complement the yellow
- Priority is the website this week

#### Website (Kaan)

- Turned Website into a static one to work without JS
- Got the designs. Will start asap today as I likely won't be available for the rest of the week. 

#### Sponsors (Christopher, Nich)

- Reached out to Safe who were interested in Cinebar tier but pushing for Tier 2 now that that's sold out

Update on sponsors from Raul:
- Invoice sent to Nomad (tier 2)
- Invoice sent to Celestia (tier 3)
- Sponsorship agreement sent to Orchid (tier 2)
- we might stay on tier 0 with Aave (Lens) and dont push for tier 2
- confirmed with POAP we need the review by their legal team for the next couple of days to send the agreement for signature
- DAO Larp Capital wants to understand if they fulfil the requisites for a community sponsorship.
- Samudai sent further info on what they do - [here]( https://mirror.xyz/0xf93b3D990b36c9Eb3C6E86c99Da8B1303D6051df/CTYPlEoY4bUlwtpSSXr20PHx8ad_rp5pHdRf5305giA) -  confirming tier 3
- Anna/Casper to check mentroship questions from sponsors (cc'd)
- saving svg files with executed agreements

#### Community & Communications (Helena, Eylon)
- Blog post almost ready, will share by EOW
- Free ticket giveaway today at 4pm UTC
- Tickets for press
- Daily meme library
- Start announcing sponsors
- Push for hacker applications now

#### Swag (Carl)
- Started reaching out to suppliers
- Received first logo from Hany - For Design Breakout: Do we only want text?
- Discussion point - Move to mark the following items as "agreed":
    - T-shirts
    - Hacker survival bags and content (whatever we can get basis)
    - Webcam covers
    - Tote bags
    - Stickers/patches
    - Boxer briefs
    - Cap or hats (?) -> for mentors definitely! for others I don't think it's needed

#### Experiences Curation (Helena)
- Brainstorming session last week, we shortlisted some experiences we would like to move forward on this week
    - Return of the escape room! 
    - Deep fakes of G7 leaders advertising ethberlin being played around the event or in the cinema room in between movies 
    - Relaxation room
    - Proposals for massage/reiki/yoga therapy sessions

#### Volunteers (Rose)
- total: 51 applications
- goal for this week: send out first approvals by end of the week
- Started draft for first email (comments & input welcome): https://office.ethberl.in/pad/#/3/pad/edit/3f20a7a27967b723187c28b4bb84dd72/
- What to say in this mail:
1) say what it means to volunteer (what we expect)
2) ask for confirmation (ticket claim)
4) Telegram group (in confirmation mail after claiming ticket)
5) T shirt size? (-> during ticket claim)
6) Their preferred section to work in (for example art gallery)
7) What else?
- Teams: How many volunteers?
    - General / Runner
    - Judging
    - Mentors
    - Art / Culture Room
    - Experiences
    - Swag bag packing
    - Registration desks
    - Help desk on each floor
    - Sponsor support for setup and take-down of booths
    - Door support (backdoor)?
- Ideas for volunteer thank you gift

#### Mentors (Anna, Caspar, Kirill)
Caspar: 
- total: 50 applications
- will filter tomorrow for first batch of approvals (leaving out maybes for now)
- sync call with Anna tomorrow
- asked Wesley whether he can help spin up an instance of the mentor ticket system (HELPq: https://github.com/ehzhang/HELPq)

#### Judging (Nich, Jacob, Ksenia)
- Kickoff call happened last Wednesday. https://office.ethberl.in/pad/#/2/pad/edit/0OvsVOYadB1CpsI7kqcWx4NZ/
- Judges coordination sheet https://office.ethberl.in/sheet/#/2/sheet/edit/xtfgBy54fSz4L3PMS6pE6DGc/
    - Optimizing for subject matter expertise for each track
- Ksenia working with a project doing quadratic voting, doesn't come with zk tech but we will explore this as a back-up option now PSE has dropped out
- Judging day agenda: maybe 12pm is sufficient for submission deadline

#### Entertainment (Helena, Arseny, Kristina)
- After party call after the core meeting, still locking down a venue
- We have a list of some djs for during the hackathon we want to start reaching out to 

#### Ticketing (Ligi, Afri)

 - Initial ticketing setup: https://ticketh.xyz/ethberlin/3/
 - design requested - would be nice but we can also use without
 - dynamic preregistration?(discussion item)
 - session to go through settings?


## Miscellaneuous
- Twitter profile pics as letters and ASCI characters?
