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# System prepended metadata

title: Comms Team Work Debrief
tags: [Team]

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---
tags: Team 
---

# Comms Team Work Debrief

##### Table of Contents
1. [Important work items](#Important-work-items)
1. [Important README](#Important-readme)
1. [Weekly announcements](#Weekly-announcement)
1. [Post release slack announcement](#Post-release-slack-announcement)
1. [Important dates](#Important-dates)
1. [Release Team Sync](#Release-team-sync)
1. [Release notes template](#Release-notes-template)
1. [Members](#Members)


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## Important work items
- [**MUST CHECK: Current work items**](https://hackmd.io/GFxu6B-PSa-vT9Si2ZpFrA)
- [Tasks for v1.5 release cycle](https://github.com/kubernetes-sigs/cluster-api/issues/8429)
- [Improvement tasks for v1.5 release cycle](https://github.com/kubernetes-sigs/cluster-api/issues/8418)

## Important README
- [CAPI Release Tasks README](https://github.com/kubernetes-sigs/cluster-api/blob/main/docs/release/release-tasks.md)
- [CAPI Release Cycle](https://github.com/kubernetes-sigs/cluster-api/blob/main/docs/release/release-cycle.md)
- [CAPI Release Team](https://github.com/kubernetes-sigs/cluster-api/blob/main/docs/release/release-team.md)

## Weekly announcement : every Monday
- Use [this PR](https://github.com/kubernetes-sigs/cluster-api/pull/8192) to generate weekly release notes
- Refer to [Weekly announcement template](/YDnQK167SoiDQq0iVKsUFg) for customizing the weekly announcement template.

## Post release slack announcement
- Update the googlegroup `kubernetes-sig-cluster-lifecycle@googlegroups.com` with the release update. Check with the release team if the email was sent, if it didn't check with maintainers to unblock your email.
- We also post the a slack message briefly covering the highlights of the release. 
- [cluster api v1.3.6 and 1.2.12 slack annoucement](https://hackmd.io/QbMKAaHuQwi1lwDLrE-gVg)
- [1.4.1 Slack announcement example](/K0hH9Kx8TG2rlqkt33cQyA) can be used as an example for upcoming announcements.

## Important dates
- The list of important dates will mostly come from 
    - [v1.5 release timeline doc](https://github.com/kubernetes-sigs/cluster-api/blob/main/docs/release/releases/release-1.5.md#timeline)
    - [K8s release](https://github.com/kubernetes/sig-release/tree/master/releases). Note that upcoming release is on April 11th 2023; `1.27`
- We don't have to list all the dates, callout patch releases a week or two before the actual release.

#### Release Team sync
- Release team sync
    - [Zoom link](https://zoom.us/j/861487554?pwd=dTVGVVFCblFJc0VBbkFqQlU0dHpiUT09)
        - Passcode: 77777
    - [Release team sync Google doc](https://docs.google.com/document/d/1AUiuvapS3ldYVJfKucDhIoH6IJIPS009jqwnSTwS0EI/edit#heading=h.7mv3sr20fy)

#### Release notes template
- We generate release notes by following the steps at [CAPI Release tasks for Comms team](https://github.com/kubernetes-sigs/cluster-api/blob/main/docs/release/release-tasks.md#polish-release-notes).
- We then polish the release notes. Here is an example for [v1.4.0 release notes example](/QCDnw-HpQuSRfN1ltzT5Yw).

#### Members

Listing the members (*slack handles*) part of Cluster API release team(`@cluster-api-release-team`)
- Release Lead: `@Joe Kratzat`
    - Shadows:
        - `@Furkat Gofurov`
        - `@Deepak Sharma`
        - `@Prajyot Parab`
- CI Signal/Bug triage/Automation Manager : `@Killian`
    - Shadows:
        - `@tobiasgiese`
        - `@adil`
        - `@chrischdi`
        - `@aniruddha`
        - `@Chirayu Kapoor`
- Communications/Docs/Release Notes Manager : `@nawazkh`
    - Shadows:
        - `@Amit Kumar`
        - `@ggaston`
        - `@jotef`