---
# System prepended metadata

title: Number of projects

---

# Number of projects
- We have approximately 12 short-term projects (DSGs) per year
- We have approximately 2-3 long-term projects per year

# Costs

## Person time
- 30% Callum (10% from Feb) + 10% Ed
- 10% JamesR, 10% Hari
- **Total** 0.3 FTE REG  + 0.1 FTE RAM
- **Total cost** 0.3 x £67000 + 0.1 x £62000 = £26300

## Azure costs
- Approximately £24000 p/a

## Total cost
- £24000 + £26300 ~= £50000

# Options
- Charge a single fee to each project (ie. a project running for the whole year pays the same a one running for a week)
- Charge a monthly fee to each project


# Estimate of time costs of different actions
- Setting up a new SRE: 2 FTE weeks
- Creating/verifying user accounts: 1 FTE week
- Data ingress: 2 FTE days
- User support: 0.5 FTE days per request
- Data egress: 2 FTE days
- Shutting down an SRE at the end of a project: 1 FTE day

### Actions

Overbudget is fairly clear over the year 0.3REG+0.1RAM + Azure Costs

We need to figure out:
- DPS: Turing mechanisms for charging projects/ recharging. DSH main project is charged directly then recharge from it? Or New Finance Code for TRE Service Area?
- JR: Talk to Jules about how much DSGs can (and currently do) pay

Does it make sense to create a list of associated activities/services and the effort they entail? Maybe not.

### David notes, to be sorted

Aida understands there has been some precedents like the Data Study Group. Did Arielle do this?? 

I will make a point of figuring out mechanisms available.

James, talked to Martin. The things we need to recover cost for is for people, for example writting things after meetings for policies and so. SOme parts are useful for the project so happy to take on that BUT deploy,maintainance, the service basically.

Best ting to say is, we ar egoing to recover x ammounts of hours.

Currently we are out of budget by 0.6 FTE. Currently from Callum and ED in the service area we have 30% Callum + 10% Ed

For Cost Recovery (across all Trusted Research Service Area):
30% Callum + 10% Ed
10% + 10% from Feb
10% me, X% Hari

Callum went massively over budget because of DSG.

From Hari: everythign on writing policies goes into DSH central budget, but all assitance with organising, little bits of support would need to be cost recovered. for example 10%

A good guess would be: 0.3 FTE REG  + 0.1 FTE RAM

How much for each project? And they do fluctuate. Should we quote a fixed monthly or annual?

JamesH:  Look at UKRI TRAC Facility Model, which allows infrastructure and people costs to be recovered by a “service charge”.

How does the turing wants us to organize. 

Very difficult for a project if we are not able to give an estimate for the long term. 

If we said every DSG has 4 projects, and we have 3 DSG a year. That's 12 projects a year, so divide between all of them?

0.3*67000 + 0.1*62000 = 26300
plus 62500 azure costs
~6000 p/a
Per project (if we’re assuming 1/15 of total costs)

Overall we need to find £90k per year from somewhere

Azure cost: two parts, there is a subscription shared that we pay and then the extra that they pay.

How is DSG paying and who to, what for. Charge 20k per client or more (or less when they cannot pay).

Hari: Simon has been talking a lot about what to charge who. Maybe if we know how much they charge.

£2000 per project per month?

We cant asign people discretly, we need to asign people to the whole area for a certain ammount of time. Example 10%, person cost divide equally, azure cost depending on use. 

These cost happen regardless of use, 