# Notes TTW PH / Malvika/ BridgeAI Meetings

## BridgeAI Meeting
03 October 2023

- Nico is the main PI of the project: He is the main person in charge of all decisions about BridgeAI.
- Regular finance meetings
- Timesheets are updated
- Q3 Report should be ready in October. Ask for final deadline
- Key Impact evaluation questions: read and give feedback by 13 October ---> Check if this is the right link https://thealanturininstitute.sharepoint.com/:w:/r/sites/rid/_layouts/15/Doc.aspx?sourcedoc=%7B20B4921E-9AF9-4864-8586-95DBA0D7C849%7D&file=Bridge%20AI%20Impact%20Framework%20v1.docx&action=default&mobileredirect=true
- Annual reports: case studies per workstreams. Dominica doesnt have a sample or template. DigCat will provide a template
- AI adoption Case studies: send them to Izzy ---> write a case study
- Innovate UK wants to record collaborations about different partners
- Simon suggested to send us some ideas to work with start-ups

## Meeting with Anto and Ann

Anto Perini
Ann Borda

AI Ethics and Governance in Practice. presentation for a year and a half.

Programme overview: framework for guidance to take in the AI cycle. Update the guidance and expand it and provide a workshop

Programme Curriculum and workbooks, templates, guidelines, 3rd section with activities used for capacity building workshops. Audience: Public service but extending to private sector companies. They are piloting some workbooks for some organisations via collaborations.

They haven't establish the strategy to decide which concrete objectives

All this resources will be available in an interactive platform to do the programme in
They want to have a cohort programme with organisations in the public sector. AI Champions

What are their metrics?

## Meeting with Malvika

- Bridge AI - TTWPH Budget: £574,000 for 3 years
- Trainings and workshops: £326,000 for expenses.
- £177,000 for travel
- Timesheets:
- Bridge AI: we need to hire 100% Sr Community Manager, start the process, asap
- PDRA 50%: they need it to be hired asap.

## Meeting with Illustrator

Attendees:
Emma
Yazmin Dwiputri
Ale

- Illustration (2/3) for the RCM Paper
- Illustrations for the Skills Policy Award paper
- Has Yazmin worked with the Turing before?
- https://docs.google.com/document/d/1CV2rVtI78v0RMAPb_ZjAjSJaTNHiPM91eImPB1VYhMo/edit

## Practices to train technical skills (EiR meeting 12 September)

Notes from Malvika: https://hackmd.io/4L5pJcLdQNm4sHtfynlCDA?both

RH: about her roles is a lot about teaching, not as classroom training but more about we learn by doing. The approach, just in time learning, if they need to learn a skill they tell them to go and do it and coach them. They mentor and coach the teams and they do pair programming/workshops for a team. They encourage to have pair programming together and do check-ins to check if they are doing well. They hopefully have made some mistakes that they learn a lot about. They find it to be intense but the get to use the skills and learn from them.
- when they have a good mindset, they will be able to have a look and have a play to figure out how
- People need to have that mindset of learner, and you don't necessarily end up with good practices
- A lot graduates might have the right mindset, if you come from a background where you are used to be wrong, that helps
- The mindset requires a lot of big confidence and we need to be able to teach people that it is good to be wrong and how you set up a problem
- If you cannot set a problem you will not be able to play around the solutions
- How do we help people get that mindset, specially people from different generations(?)
- Best practices: how to encourage the right practices to be learn

MS: Good point to begin as a lot of the training that you're talking about are not about a classroom but these onces are for teams to adopt good practices. Leading a team or a project involves a lot of mentoring/coaching

Stephen H: His own experience. There's a lot of training courses. You expect house training but most of people come with it. Not pair programming but they utilised other people's code. They do everything in R and/or Python. There wasn't time to write complex code but they got someone with high skills programming code. Introductory courses don't necessarily work but then the stip learning courve is when you turn it in a professional.
Recruitment company called GRAYCE who get extra skills about this programmes.
- Understanding licensing, governance are quite important stuff
- Regulations about ofgem

Wenjia T:
- Technical trainign is very basic level, not even data scientist
- How to elevate the literacy to nurture people to enable to have data mindset
- How the data can service the operational team better
- How we can empower people to get used of the latest technology
- To make things work they use and understand data and programming.
- Data engineering team bridge with them, taking care of the infrastructure
- If the operational teams don't educate from the data platform and how to input the data and on which frequency it will work best for them
- Leverage other startups with data to make it more smooth, they do the safeguard and that takes an output with in-detph data rooms
- 3rd Party Collaborations: Knowledge transfer: they own the IP and they will transfer what they should they could

Raphael S:
- How to get people interested in the boring stuff
- How do you convince people they need to start in the basic, you can start here and then go to different spaces, but sometimes they couldn't see the end point
- When you don't see progress in people you're teaching how do you keep them involved
- There are ways to keep people empowered, people could run their code. you teach them the stuff they would make them feel empowered.

### Carpentries Training session

- Coding pegagocic training material
- They implement training, assessment, asking people for feedback, etc
- Teaching Tech together is another
- Phrasing nobody is incompetent

### Fundamentals Other models / frameworks that EiR used in their daily basis
- Benchmark
- No data leakage
- Risks from data missingness, data cleaning etc is understood
- Exploratory Data Analysis is important
- Avoid jumping to black box model
- Data science sharing sessions, embedded knowledge
- Technical challenges you get in real data is very complex to solve
- Academic books don't dive deeper, well defined case studies (like clustering)
- RS/WT/RH: don't use formal frameworks
- Organisations and academia shows how we address challenges with different measures
- Accreditation that require very strong curriculum, where in the system are these skills missing.
- How do we assess what we have learning
- AI Educators programme: ethical assurance https://github.com/alan-turing-institute/ds-ai-educators-programme/tree/main

Takeaways:
RH:
- everyone gets a mentor but we don't teach how people get into teaching
- This is how give people the skills they don't know they need
- People could see themselves as a mentor and not a teacher

SH:
- Sam is really good at finding people's niches and it takes a degree of emotional intelligence to find out that people learn very different ways and different motivators, interests.
- That doesn't mean they could not learn stuff
- The investement you put into training people is really big, how much effort do you put into training.

WT:
- Understand her current situation, as the data champion what sort of education is needed
- It would be very beneficial to be able to teach in that way to all the team
- There's a gap to what we have in the repo and how to translate it in the real world, something that they can immediately apply
- Find a settle balance of training according to the needs of each organisation

## Catch up MS & AAA: Week 11 September

- Superbloom: review their proposal: confirm the workhop --- > coaching sessions? All ok. Coaching: We should go for 1 hour
- DigCat Workshop : send Teresa and Daniela the list of activities the Experts have been doing
- Agree on dates for TTWPH end of the year activities: Fireside Chat in December? Yes, there's a lot happening and it is great activity to finish the TTWPH. EiR in-person, as part of their graduation. After they finish the case study, they could write something as an invite for the discussion. A mutual writing.
- TTWPH: Update the Github repository. Write a summary of what happened with Furto. Share a screenshot to of them working together.
- BridgeAI microsite: Marketing package to check how to mention them
- 2023 Digital Infrastructure Insights Fund RFP: DEADLINE Sep 30 at 11:00pm
In your local timezone (GMT +1) (GMT +1) / internal deadline and google drive
- Liz Hare's application.
- Peter Francois - Hummanity's role they have 50%
- BridgeAI: RCM bring harmony to talk to everyone and figure out what
- Wenjia: contact her and copy Malvika
- Calendar invites:

## To-dos and topics to Discuss with Malvika and she's back from holidays

- [Fruto video 1st session:](https://thealanturininstitute.sharepoint.com/sites/rid/_layouts/15/stream.aspx?id=%2Fsites%2Frid%2FSite%20Documents%2FTools%2C%20Practices%20and%20Systems%2F2%2E%20Active%20Projects%2FThe%20Turing%20Way%2FTTW%20Practitioners%20Hub%20from%20Oct%2022%20to%20March%2026%2FExperts%20in%20Residence%2FEiR%20Practitioners%20Hub%20Group%20Session%20%5F%20Workshop%2D20230816%5F150314%2DMeeting%20Recording%2Emp4) 16 August 2023
- Fruto Miro Board: https://miro.com/app/board/uXjVMuq0g4g=/
- EiR: do we want to include them in the Book Dash?
- Bookdash meeting: Check with Arielle when i the best time to book it
- Meeting with Trina, Naoko and Raphael: further collaboration. Doodle sent - Get Malvika's answer https://doodle.com/meeting/organize/id/el7lNn7d
- EiR Fireside Chat: Check if EiR if we could have it at the end of the year - 7 december
- Email to be sent to agree with EiR: Dates of activities Set: done
- DigCat Workshop potential dates
- Monday 23 October: Lucy, Rowan
- Wednesday 25 October: Lucy, Rowan
- Monday 30 October: Stephen (ask if Sam could do the other days)

Meeting with Eunice:
Donde estan las comunidades que estan entrando en Open Science y no han podido hacerlo? Es un tema de recuros y su teoria de cambio, mas acompanamiento, mentor, ---> como lo vinculamos a organisaciones, lo vinculan con universidades que tienen ingresos bajos y medios (eligibilidad).
Tiene que haber una institucion de por medio. Podria ser a traves de OLS, minority
https://docs.google.com/spreadsheets/d/15mDG7UVLHI8-g2glwdofrnDKs-Ht1ZKkU4Y2mbw_NUo/edit#gid=0
Que comunidades se benefician - hay personas que podrian verse identificadas con su colaboracion en el Turing Way? Entre 10 y 15 personas que puedan validar que el trabajo de Liz tuvo un impacto en la partipacion. THEORY OF CHANGE --- > what are we achieving with this representation

## Catch up with Malvika - 08 August

- ELA extension: comments from Arielle (deadline 11 August)
- BridgeAI Timesheets and [comms](https://thealanturininstitute.sharepoint.com/:w:/r/sites/rid/_layouts/15/Doc.aspx?sourcedoc=%7Ba930af38-c301-4043-9672-0badd01bd103%7D&action=view&wdAccPdf=0&wdparaid=369B3383) (deadline 11 August)
- External emails: Sarah Stewart (wants to be part of the 2nd TTWPH cohort): Great to have her interest and we will keep her informed. Updated the contact spreadsheet with her and Brian
- Email Fiona Vieira: when is your timeline we would love to contribute. We are very busy, could we do it in Autumn (late October/November) :heavy_check_mark:
- TTW PH Case study liaisons: news about Cami :heavy_check_mark:
- Digital Catapult email: potential date, hours, in-person
- Liz Grant application support: :heavy_check_mark: https://www.openandequitable.org/seed-awards (deadline: 15 September): Malvika will offer it from. Ale will email Eunice to check how many words are needed.
- Eunice came back to me requesting a call to understand more about Liz's contribution. I've sent her a couple of options for 16 and 17 August
- Superbloom proposal: :heavy_check_mark: https://docs.google.com/document/d/1MzOEIHx4sVf7LXgyTQfidOkqrlutCFJpQ4VXoEmZdQ0/edit
- DC and BridgeAI: Event Fireside Chat (5 October): Invite them to join the meeting tomorrow with the Experts, propose the Experts :heavy_check_mark:

Notes
- ELA: Comments from Arielle
- Make second version of the document to ELA with 50% of Alex's time
- Leave Malvika with 20%
- BridgeAI:
- Fruto: remind Malvika to ask them to record and confirm if we can include Lucy and Vicky.
- Superbloom: come back to them and tell them that we only have £5,000. What could they offer with this amount, prioritising coaching sessions.
- For Implementation plan strategy and roadmapping workshop (4-5 hours) in the second half of the programme (November), share the cohort activity plan and tell them which things are being design.
- Coaching opportunity of 1-2 hours per Expert (Prototype funding example): in November- December
- 20/25 hours of work ---- > Pilot
## Monday 3 July

BridgeAI Comms meeting
Attendees:
Phil Williams
Vicky Mengham
Anne Toft - UKRI
Trias Gkikopoulos - InnovateUK
Ilaria Catalano - DigCat
Grace Butler
Claire Morris
Alexandra Araujo Alvarez
Mike Snow

Topics discussed / Actions:
- Networking platform
- Bridge AI Risk register: stuff relevant to the portal
- Evaluation metrics
- The requirements for the Portal Briefing (once we have everything ready, it takes about a month to have the portal ready)
- There will be a briefing meeting
- By the end of August, we should be able to have the portal ready

Networking platform
- need to get all together to set up requirements
- objectives for people to communicate online to the programme
- software will allow us to connect through CRM and a piece of intelligence profile
- Profiles within the portal and interaction. We need to know more about people to provide them with solutions - Promise is to offer targetted opportunities
- Mike Snow: Reasons why people would like to go to the portal
- Claire Morris: there's an appetite to create a space where people who has received funding could talk to each other
- Phil Williams: this platform should be quite open to be able to capture profiles, statics content, high level things.
- Action on Mike Snow: get more refined requirement from each partner to give to each to the portal developments
- Action to Phil: send a list to Mike to know who should be in that meeting.
- Kate: asses that need to go in the website, branding pack. User profiles needs, what content will go there and the journey, what's the offering of the network. Who will own the comms aspect of the strategy of the offering
- Kate: we need a community/network comms manager.
- Phil: The meeting Mike will organise needs to include all the aspect about the portal: who we need to build the sites, resources, people,

## Wednesday 14 June

Attendees:
Arcangelo Leone
Vera M
Sarah N

- We agreed to opening a Slack Channel
- Skills will add a section within their first event feedback form or during the activities to get interests to AIStandards, Open Source
- An events form template will be circulated that other teams will be able to use
- We will coordinate and report our events as a Turing level, to make sure that we are delivering consistently
- We will ask Tom to start the process of the DPAP and unify the Skills team, StandardsAI and The Turing Way as the Turing's BridgeAI delivery team (which should allow all of us to share datat)

## Monday 12 June: CM for Bridge AI

Attendees:
Tom
Malvika
Ale

Discussion about CM:
- There's a budget to cover a 100FTE for a Community manager post.
- Senior Community manager - band 3
- We checked the CV from one person applying to the Programme manager role.
- Once the person joins the team, we will organise an initial project settings, ways of working, RACI matrix, between the turing project ----> with the support of Tom, Malvika and Alex

## Monday 05 June: BridgeAI Monthly meeting

There will be a Metrics meeting this week on Wednesday. Nico and Tom will come back to us.

### Skills team - Vera & Sarah:
- Skills team will offer a workshop on the 21 June : https://iuk.ktn-uk.org/events/bridgeai-developers-workshop-skills-for-the-future/
- The Turing is running the registration instead of KTN because of capacity reasons.
- Skills will not be able to collect as much information as they would like to
- The 1st workshop will be aimed to people who are already part of the programme. 2 facilitators per working room.
- There will be another workshop were we should be able to get the data we need.
- AI Skills for business, they have an existing document that will be reword from budget of Innovate UK. If we could set this as a 2nd stream of activity, it will be good as the deliverables we already have. Next week, they have a meeting to look at what needs to be done to proceed as the first guidance to be publish in August. The framework for trainers. They need to understand the resources and work that needs to be done.

Q&A:
Nico: adopters & developers, who is it targeted to?
Vera: To developers - we will be able to do other for adopters but not this one.
Florian: asked if there could be something about AI Standar

### Practitioners Hub / Alex & Malvika
- We gave our update, the risk about DC not getting responses from SME's
- Malvika mentioned that we could create one workshop with DC during the first cohort
- Nico thinks that we should have a better sales tool for the SME's organisation
- Nico would like to join the meeting with Digital Catapult meeting.

### Standards AI
- The programme would

### Main ideas/Next steps:

- Organise a webinar to present all the Turing offerings
- The portal will be ready after the summer break
- Expression of interest from any programme can be included in the IUK but they will not be able to do any registration

## Wednesday 31 May: Bridge AI Delivery Offer Alignment

Attendees:
Sarah
Vera
Florian
Simon
Tom
Nico
Shakir
Ale

Documents reviewed:
[BridgeAI Programme Timeline](https://docs.google.com/spreadsheets/d/1zynGEOem9f0R0dtXop3s1akb7uCHVCeNnKGb0DyHUPk/edit#gid=588684807)
[Digital Maturity Assessment](https://docs.google.com/spreadsheets/d/1KNdRRL8CPqqFltaChiACEmM4lhLNjOwy/edit#gid=1940139147)

### Updates about The Turing Way - Practitioners Hub:
- 17 May: DC mentioned that they haven't heard back from anyone yet but we have reached out to more companies in the hopes of getting some interest. I will keep you posted, we are not giving up.
- Alex and Malvika will ask Ilaria for a meeting to talk about:
- reason why there might not be interest from the organisations
- plan to organise talks together in context of Bridge AI inviting the first cohort members to present their case studies / best practices

- Tom asked if it would be possible to add an expression of interest to any organisation interested in the programme. With the aim to invite them to future cohorts (there's no rush to develop this as Nico says that The Practitioners hub should be more selective)
- Nico asked if it would be possible to expand our invitation to more sophisticated organisations and asked me to share our Slide deck and primer doc.

### General information:

- KTN is taking some time to source the support needed to centralise all the info and therefore we should have a contigency (specially for Skills and Standards AI)
- Right now we should see them as a promotional source
- We would like to have a timeline of the new website and other deliverables
- Digital Catapult is also concern about KTN deliverables and right now they are in the process of developing the technology and rules for the **Digital Maturity Assessment**, Tom will send a new link to add our comments
- There will be CRM programme that we will be able to access to find out which organisations are interested in each of the projects

## Tuesday 28 March

Attendants: Shane, Malvika, and Alex

Agenda:

### Meeting Debriefs:
- [ ] **Crick**: nudge them from 12th April to find out how will join. We would like to work with the SRA team as they are interested in Open. The IT team would not be ideal as they haven't been committed in open source in the past.
- [ ] Grant agreement: The Turing and Crick have framework agreement that could be useful. We've done the due diligence.
- [ ] **Energy Systems Catapult**: it didn't feel like as attempting to deliver the activities that the PH is trying to achieve. Alex should make it very clearly that we need to engage with them in this. Future possibility: In future cohorts we will be flexible enough to deliver similar impacts for their network.
- [ ] SC, do we think Energy Catapult is suitable to join the PH, to engage in the activities we're proposing.
- [ ] MS, we've developed the proposal for the PH from conversations with Steve. Turing lacks entrepreneural connections and this relationship is key for this to happen.
- [ ] **BAS**: James is confident that they will find someone. Alex will send them all the documents and chase them in 1 week time.
- [ ] **ONS update** (Shane): Victor is coordinating diaries. Hopefully we'll have news this week.
- [ ] **Updates from the Legal team**: we'll use collaboration agreement. Funding confirmation will have an impact on the agreement. Shane has drafted a collaboration that will share it withs us. Both organisations will be the co-authors, the IP will be on The Turing. MS AA will review the agreement and we should share it with the partners asap.

- [ ] **Should other organisations be invited**: No, not yet. Plan activities and check when is the idea to invite the 2nd cohort.
- [ ] GCHQ
- [ ] MET office
- [ ] Roche
-

## Monday 20 March
Attendants: Shane, Malvika and Alex.

Shane will have a meeting with legal to check the agreement template for the programme.

ONS: we are waiting to schedule their meeting

We will invite the organisations to join the "Experts in residence" programme and if they can't we will find a way to contract them.

Ale will talk to Tom to check if it's possible to invite "Expert in Residence" to Bridge AI training

Malvika asked to check with Nico what is The Turing in residence. And if it does, can we check if he's using a MoU

#### Engagement without being Expert in residence
1. Engage with impact report writter, what is required: interviews, calls,
2. Organise Bookdash sprints, with one day for their organisation - includes organising it in-person or online (expenses for practices to be shared)
3. Monthly catch up for all the cohort, to knowledge share event

## Thursday 16 March

Secondment or collaboration agreement
- [ ] Identify the Best contractor agreement (secondment or collaboration agreement) per organisation.

- [ ] Develop the Operating Principal terms:
- [ ] Concrete needs from earch partner (meetings, trainings, articles, etc)
- [ ] Expectations and objectives

- [ ] If there's NOT money, we could use an MoU: Shane will send us a template. Organise a meeting prior to AIUK
- [ ] Shane will have a catch up with ONS later today and will updated us
- [ ] Organise a meeting with Malvika / Shane and me on the 20th March, in the office