# Book Dash, November 2023 Report

###### tags: `bookdash 2023` `nov` `event`

==If you are new to HackMD, please see this short guide: [https://hackmd.io/@turingway/hackmd-guide](https://hackmd.io/@turingway/hackmd-guide)==

## The Turing Way Book Dash, 13-17 November 2023: Overview and Report

*Read more about [The Turing Way Book Dash here](https://the-turing-way.netlify.app/community-handbook/bookdash.html)*

We are delighted to share that the tenth Book Dash was hosted successfully from 13 to 17 November 2023 with more than XX participants, including our planning committee members, Trainers and Presenters. 

The Book Dash planning committee members were:
- Andrea Sanchez-Tapia UTC-7 but UTC-5 in November
- Anne Lee Steele (Operational Support): UTC+1
- Alexandra Araujo Alvarez (Operational Support): UTC+1
- Arielle Bennett: UTC -4
- Batool Almarzouq: UTC+1
- Emma Karoune: UTC+1
- Esther Plomp: UTC+2
- Johanna Bayer: UTC+2
- Liz Hare: UTC-4
- Saranjeet Kaur: UTC+5:30
- Susana Roman-Garcia: UTC+1
- Winny Nekesa (UTC+2)

Invited participants who attended the Book Dash event were (alphabetically):

### Overview of themes and topics discussed during the Book Dash

XXXXXXX

### Format of the event

_The Turing Way_ [Book Dash events](https://the-turing-way.netlify.app/community-handbook/bookdash.html) are a less intense version of [Book Sprints](https://en.wikipedia.org/wiki/Book_sprint), where participants collaboratively work on _The Turing Way_ book synchronously to develop new chapters and review/edit existing ones to make them more accessible, comprehensive and up-to-date.
They also contribute to enhancing the project by improving the ways we work in the community and take lead on accomplishing different tasks or subprojects.

The November edition of Book Dash featured XX invited contributors, X committee members, 14 online working sessions, four discussions and social events, and two community share-outs.

In the past, we have organised 1-1.5 day-long Book Dash events in person or partially remotely.
However, since November 2020, we have been hosting Book Dashes online and with multiple short co-working called development sessions spread over 5 days for flexible participation by members.
We developed this format to allow people in different time zones to participate with the same efficiency and equitable support.
This involved creating multiple small development sessions throughout the day, adding dedicated sessions for informal social interactions, developing shared documents with all the information, providing support funds to ensure that everyone can comfortably participate and hosting a pre-event call to communicate these resources to everyone.

Like the previous Book Dash in 2022, this time we also had local hubs hosted in London and Amsterdam with modifications introduced for the in-person participants to plan their day offline.

### Application, Review and Selection process

As in the past, we invited applications through an open call where interested applicants could state their goals and interest in the Book Dash. This application was also open for the long-term members of the community who may have attended a Book Dash or Collaboration Cafes in the past to join as a helper and mentor for new contributors as well.

Applicants were asked to think about the collaborative element of the Book Dash and state how they could engage with other participants.
To get a sense of the time zones these applicants came from, we asked them to choose their preferred slots during the day that they can join. You can see a template of this document [here](https://tinyurl.com/tw-bookdash-template).

The Book Dash Planning Committee used the rubrics (as explained in the [online chapter](https://the-turing-way.netlify.app/community-handbook/bookdash/bookdash-application.html#reviewing-process)) to score the applications during the review. They met online to discuss applications, frame feedback and conclude their selection process.

### Book Dash Planning Committee

<Add Screenshot>

*Planning committee members (order - left to right and top to bottom):

Learn more about them:

- Arielle is the Research Project Manager for the Tools, Practices & Systems Programme at the Alan Turing Institute. In _The Turing Way_, she has worked on writing, facilitating discussion and mentored contributions in the Guide for Ethical Research ([details](https://the-turing-way.netlify.app/afterword/contributors-record.html#arielle-bennett)).
- Emma is a Research Associate and Community Manager of DECOVID at The Alan Turing Institute, and an Environmental Archaeology and Palaeoecology researcher. She has led several collaborations and discussions on chapters within the Guides for Collaboration and Communication ([details](https://the-turing-way.netlify.app/afterword/contributors-record.html#emma-karoune)).
- Esther is a Data Steward at the Delft University of Technology, Netherlands. She has been a core contributor to the project developing, guiding and collaborating on chapters related to data management and reproducibility - and leads our partnership via her with the TU Delft ([details](https://the-turing-way.netlify.app/afterword/contributors-record.html#delft-university-of-technology-faculty-of-applied-sciences)).
- Lena is a Data Community Manager at the Vrije Universiteit Amsterda (VU Amsterdam), Netherlands. She like Esther has been a core contributor to the project developing, guiding and collaborating on chapters related to data management and reproducibility ([details](https://the-turing-way.netlify.app/afterword/contributors-record.html#lena-karvovskaya)).

We want to express our gratitude for their thoughtful engagement in the project and for helping build an inclusive and safe place in the Book Dash.
It is only with their help, we can host the next event in November taking careful consideration for our participants.

### Timeline

- Call for application start date: 1 September 2022
- Deadline for submission: 10 October (midnight anywhere on Earth)
- Deadline for local hub - an expression of interest: 3 October
- Decisions on the applications: Latest by 28 October 2022
- Pre Book Dash Onboarding calls (2 x 1 hour): 8 November 2022
- Pre Book Dash GitHub Skill-up (1 hour): 9 November 2022 [Placeholder, subject to change]
- Book Dash Contribution Sessions during the week: of 14-17 November 2022
- The Turing Way community share-out: 18 November 2022

## Additions to The Turing Way Book
*Curated from the DAY-5 share out notes*

**GitHub activities:** New and existing Pull Requests and Issues that attendees worked on:
- XX Issues
- XX Pull Requests
- Several first-time contributors to an Open Source project repository were made during the GitHub workshops, as well as during the first two days of the event. :bell:
- 6 new chapters/subchapters were published, while 5 existing chapters/subchapters were revised and updated.

**New chapters published in The Turing Way book**

*
*
*

**Existing chapters updated during the Book Dash**
*
*
*

**Our attendees also led and participated in the following informal discussions and public events:**
* On day 1
* On day 2
* On day 3
* On Day 4
* On Day 5, we hosted two public share-out sessions!

**Presentations from the main events:**

*
*

**On Day 5, during the community shareouts, The Turing Way working group representatives shared updates from their respective groups**:

* **Group name: Localisation**
* Presenter:
* Documentation:
* ASK:

* **Group name: Infrastructure**
* Presenter:
* Documentation:
* Links to Issues and PR:
* ASK:

* **Group name: Reviewers and Editors**
* Presenter:
* Links to Issues and PR:
* ASK:

* **Group name: Trainers and mentors**
* Presenter:
* Documentation:
* ASK:

**Videos:**

We will post videos from the two community shareouts on the last day of the Book Dash [on our YouTube channel](https://www.youtube.com/theturingway).

### New Illustrations by Scriberia for *The Turing Way* Community

- Illustration files are posted on Zenodo: https://zenodo.org/record/3332807.
- Particular set from this Book Dash is available at: https://zenodo.org/record/7587336.
- Please reuse them and cite as *The Turing Way Community, & Scriberia. (2021). Illustrations from the Turing Way book dashes. Zenodo. https://doi.org/10.5281/zenodo.3332807*

Feedback
--------

At the end of the event, we asked our participants to share feedback anonymously in the ["Pluses and Deltas" HackMD](https://hackmd.io/cB7rgWJ-S9WugCFrWrKt1g).

We greatly appreciate the work that our attendees have accomplished in the project during this short event and thank them for their feedback, a few of which have been highlighted below.

Plus
---
-
-
-
-

Deltas
---

*
*
*

What's next?
------------

- Take a lead on addressing some of the concerns raised on the [Delta feedback](https://hackmd.io/upC0FVY9Qzmdd_WWGS6wRA?both#Delta)
- Represent _The Turing Way_ in your community/conference, see our [promotion pack](https://github.com/alan-turing-institute/the-turing-way/tree/main/communications/promotion-pack)
- Attend a synchronous coworking such as [online Collaboration Cafes](https://hackmd.io/@turingway/collaboration-cafe) take place every first and second Wednesday from 15:00 to 17:00 London time. Or [weekly Coworking call](https://hackmd.io/@turingway/coworking-call) every Monday from 11:00 - 12:00 London time.
- Host one of these calls, see details here: https://the-turing-way.netlify.app/community-handbook/coworking.html
- Attend a fireside chat, speak at one, or organise one in your community: https://hackmd.io/@turingway/fireside-chats
- Contribute new topics or review open pull requests
- Join us on social media platforms or connect in other ways described here: https://hackmd.io/@turingway/demo-intro

### Still wondering where to start?

Here are a few suggestions for good first contributions:

- Fix a typo in [the book](https://the-turing-way.netlify.com) and/or [repository](https://github.com/alan-turing-institute/the-turing-way).
- Flag the unclear or duplicated information in the book by opening an [issue on GitHub](https://github.com/alan-turing-institute/the-turing-way/issues).
- Fix an [old issue](https://github.com/alan-turing-institute/the-turing-way/issues) or comment on the the [pull requests](https://github.com/alan-turing-institute/the-turing-way/pulls).
- Write your personal experience of reproducible research in this [google form](https://goo.gl/forms/akFqZEIy2kxAjfZW2).
- See more info on GitHub: [https://github.com/alan-turing-institute/the-turing-way/blob/master/project_management/online-collaboration-cafe.md](https://github.com/alan-turing-institute/the-turing-way/blob/master/project_management/online-collaboration-cafe.md)

### Relevant links & references from Book Dash

* GitHub planning issue:
* Application form: https://forms.gle/EyZntPmydnKkn7Dk6
* Application draft template: https://tinyurl.com/tw-bookdash-template
* Expression of Interest for local hub: https://forms.gle/K3hc45oXFmQ2cmeVA
* Eventbrite page for the participants to register:
* Document with all links: https://hackmd.io/HvEB6iCcRDeqnmkpamnueg
* Onboarding calls, 30 November: https://hackmd.io/HiszAIqxS4Kp4AXtTE6iwA
* GitHub Skill-up Session and Collaboration Cafe, 06 November: https://hackmd.io/vZWIal5ZTSO8sCsst57lYw
* Scriberia Session Bookings:
* For specific notes from each day, please visit one of the following notes:
* **Day 1, 13 November**: https://pad.sfconservancy.org/p/ttw-bookdash-nov2023-day1, HackMD: https://hackmd.io/rJvNUQnsSiao7jSdSErj2g
* **Day 2, 14 November**: https://pad.sfconservancy.org/p/ttw-bookdash-nov2023-day2, HackMD: https://hackmd.io/FKIiaD0fTdO40jcKTVcQ1g
* **Day 3, 15 November**: https://pad.sfconservancy.org/p/ttw-bookdash-nov2023-day3, HackMD: https://hackmd.io/gQdLs4UVRGaWZTRIDBDqW
* **Day 4, 16 November**: https://pad.sfconservancy.org/p/ttw-bookdash-nov2023-day4, HackMD: https://hackmd.io/Ra2VmtowRuiIXrJLUiKUlg
* **Day 5, 17 November**: https://pad.sfconservancy.org/p/ttw-bookdash-nov2023-day5, HackMD: https://hackmd.io/WezujLnWTUCozHzUomdTQA
* Community celebrations and share-out events: * **Registration and invitation from Community Share-Out at 11:00 -12:00:** [https://turing-uk.zoom.us/meeting/register/tJUrceugqzgsEtfdT7wEtdRIlm02EFru1-AD](https://turing-uk.zoom.us/meeting/register/tJUrceugqzgsEtfdT7wEtdRIlm02EFru1-AD)
* **Registration and invitation from Community Share-Out at 17:00 -18:00**: [https://turing-uk.zoom.us/meeting/register/tJUvcu-qqDIsE93LlezazKSbDGOn1kQuDnBm](https://turing-uk.zoom.us/meeting/register/tJUvcu-qqDIsE93LlezazKSbDGOn1kQuDnBm)
* Post-event feedback: https://pad.sfconservancy.org/p/ttw-bookdash-nov2023-feedback, HackMD: https://hackmd.io/cB7rgWJ-S9WugCFrWrKt1g
* Reports from the previous events:
* https://github.com/alan-turing-institute/the-turing-way/tree/master/workshops/book-dash

**Bonus Playlist with songs selected by our attendees**