---
# System prepended metadata

title: The Turing Way - Core Staff delivery plan Meeting (14 December)

---

# The Turing Way - Core Staff delivery plan Meeting (14 December)

## Bi-weekly meetings (with some exceptions)

:::info
**Sessions in June - December 2023:**
- Thursday 08 June - **[Meeting notes](https://hackmd.io/cR7dO1RvRNyVraIL005zXg)**
- Wednesday 28 June - **[Meeting notes](https://hackmd.io/IuFUjKgrTwaCooE8Zd1bIg)**
- Thursday 13 July - **[Meeting notes](https://hackmd.io/ZIxxwf67QoSuuvi0SElgNw)**
- Monday 7 August - **[Meeting notes](https://hackmd.io/PKaO_8d7Qo2pLhDEo3DzaA)**
- Thursday 7 September - **[Meeting notes](https://hackmd.io/qtPtKBKUSVqebqFU0a_xgQ)**
- Thursday 21 September - **[Meeting notes](https://hackmd.io/igAh4unTSkGquDOtSRdAmg?edit)**
- Tuesday 10 October **[Meeting notes](https://hackmd.io/UYJpi-haQQ6lClTz9MYR8A)**
- Thursday 19 October **[Meeting notes](https://hackmd.io/CMv4S_zeSK6CfUVpCt2imw)**
- Thursday 02 November - **[Meeting notes](https://hackmd.io/xfrKzL7sTtmHNe8EkXFnpw?both)**
- Thursday 16 November - Canceled due to Book Dash
- Thursday 30 November - **[Meeting notes](https://hackmd.io/XlyqT5naSDCAe31Y03VdLA)**
- Thursday 14 December - Last of 2023
- Thursday 11 January, from 12:00 - 13:30
- Thursday 25 January, from 12:00 - 13:30
- 

**Join Zoom Meeting**
https://turing-uk.zoom.us/j/99448423769?pwd=NkkzZ3JjL2J3R3BJRmFHcVFtWm45dz09

**Meeting ID**: 994 4842 3769
**Passcode**: 429581
:::

### Delivery Team Meeting Plan 2024

* Working group Share-out meetings / TTW Town Hall: 
    * [ ] Working group meetings: monthly 
    * [ ] Working group Share-out/Core team meetings: From the end of Jan: Jan, Abr, Set, Dec
    * [ ] Book Dash: May and Nov (Exact dates to be reviewed by working group)
    * [ ] Collab Cafe: no changes but no Collab cafes in August and the last one on 4 December 2024
    * [ ] TTW Trainings: bi-monthly sessions for Gitgood / Onboarding (replaces previous onboarding cals and office hours from past year)
    * [ ] Fireside chat: from Feb on a bimonthly basis (alternate with onboarding meetings)
        * [ ] Want to decentralise this as a working group style --> Comms and engagement WG 
* Co-working sessions: Mondays from 11:00 to 12:00, exclusively for TPS? --->
* Fortnightly TTW Delivery Meetings (90 min): Calendar invitation has been sent from 11 Jan to 25 July
* Full day TTW Objectives/Operational review (Feb, Jun, Set, Dec) : https://docs.google.com/spreadsheets/d/1e_blaqxjjzUAAbhX1y_cNIN9OVj980j3RYR_n5xRt9g/edit#gid=0
* Annual review
    * Annual review for 2023 (compare to 2022): https://docs.google.com/spreadsheets/d/1e_blaqxjjzUAAbhX1y_cNIN9OVj980j3RYR_n5xRt9g/edit#gid=0
    * December 2023 newsletter: https://hackmd.io/ZG0emvdGQqaS4jwZ8gipw
      * Closed to Kirstie? to me too, Ale
      * Maybe the wrong link?
      * ALS - should be opened now!

Notes:
- Should other meetings be considered through 2024?
    - Turing Way unconference! 
        - Difference between Book Dash and uncoference: SSI style  --> (AB) No capacity and budget for 2024
- Kirstie and Malvika, do you want to chair/present a topic for a Fireside Chat in 2024? if there's a WG, they should be handling this. Marion
- Why should we continue with the core team meetings? Should we have a more open meeting - for anyone to come ---> **Change it to TownHall / Community Hall**. Review the invite list, make it available to everyone. 
- Transitioning away from a core team
- Switching to quarterly share-outs (Town Hall), everyone previously invited is still invited, but now it's open to the wider community
    - ALS (and/or AAA) could focus on the communications push throughout the year --> uploading the materials we've prepared so far
    - Agenda and the messaging around the call would open up
    - Don't use the language around 'closing down of Core Team' --> Restructuring for more sustainable goverannce
    - Different from the Community Share-outs (which are also share-outs)
- Working Groups - possibly using more community spaces (like Collaboration Cafes) to do more work, and recruit more openly from the community
- Have more of a roadmap for 2024 to allow more people to be able to get structured feedback 
    - How do TPS members engage with TTW? We need their engagement, but that's responding on feedback from core team
    - Need more new people coming in in 2024, but 
- Need roadmap for governance work in 2024: need to do alignment 1:1 between KW & MS
- Comms and engagement working group will be created
- Three level of decision making: maintainer and constitutional level will get the invitation to join the TTW/TPS meeting
- Fireside Chats
    - Marion W. wants to organise one

### Core team transition to Working Groups (Sustainable Governance)

- Upload PR with Governance documentation
- What do we want to share in end of January Share-out meeting? ---> Change to beginning in February (AAA dates)
    - Book Dash report / working group 
    - Planning for meeting in January
    - MS: recognising successes from 2023 and set the tone of the community
    - 15 February: Community Call

### Jupyterhub
Review the status of the following tasks
- [ ] Contract agreement: Arielle status 
- [ ] Kick off project - Meeting with Sumana
- [ ] RACI matrix
- [ ] Ethics?


Notes:
-
-
-
-
-
-
-



## The Turing Way Practitioners Hub

- TTW Practitioners Hub branding: 
    - Comms needs us to approve branding materials: https://drive.google.com/drive/folders/1ofxLZmuDv77bFNO8ZPj4zbvrXK7E0gDr?usp=drive_link
    - Example from Digital Catapult: https://digitalcatapult.my.salesforce-sites.com/events/event/home/bridgeaishowcase
- Share the Fireside Chat 2023 (speakers forms are now complete)
- Meta AI adoption case study - BridgeAI Annual report
- Recruitment support (SRCM, SRA)

Ale 2024
- [ ] Case studies: 1-pager BridgeAI branding/ EXTERNAL Comms plan https://docs.google.com/document/d/1yV2Gth7ANRq5MiLB-dFPDKIwqD5ZC2U7/edit?usp=drive_link
- [ ] Plan 2024 engagement activities (TBD)
- [ ] CRM: first cohort upload

Wrap up:
- 
-
-
-
-
-
-

