The Turing Way - Core Staff delivery plan Meeting (14 December)

# The Turing Way - Core Staff delivery plan Meeting (14 December) ## Bi-weekly meetings (with some exceptions) :::info **Sessions in June - December 2023:** - Thursday 08 June - **[Meeting notes](https://hackmd.io/cR7dO1RvRNyVraIL005zXg)** - Wednesday 28 June - **[Meeting notes](https://hackmd.io/IuFUjKgrTwaCooE8Zd1bIg)** - Thursday 13 July - **[Meeting notes](https://hackmd.io/ZIxxwf67QoSuuvi0SElgNw)** - Monday 7 August - **[Meeting notes](https://hackmd.io/PKaO_8d7Qo2pLhDEo3DzaA)** - Thursday 7 September - **[Meeting notes](https://hackmd.io/qtPtKBKUSVqebqFU0a_xgQ)** - Thursday 21 September - **[Meeting notes](https://hackmd.io/igAh4unTSkGquDOtSRdAmg?edit)** - Tuesday 10 October **[Meeting notes](https://hackmd.io/UYJpi-haQQ6lClTz9MYR8A)** - Thursday 19 October **[Meeting notes](https://hackmd.io/CMv4S_zeSK6CfUVpCt2imw)** - Thursday 02 November - **[Meeting notes](https://hackmd.io/xfrKzL7sTtmHNe8EkXFnpw?both)** - Thursday 16 November - Canceled due to Book Dash - Thursday 30 November - **[Meeting notes](https://hackmd.io/XlyqT5naSDCAe31Y03VdLA)** - Thursday 14 December - Last of 2023 - Thursday 11 January, from 12:00 - 13:30 - Thursday 25 January, from 12:00 - 13:30 - **Join Zoom Meeting** https://turing-uk.zoom.us/j/99448423769?pwd=NkkzZ3JjL2J3R3BJRmFHcVFtWm45dz09 **Meeting ID**: 994 4842 3769 **Passcode**: 429581 ::: ### Delivery Team Meeting Plan 2024 * Working group Share-out meetings / TTW Town Hall: * [ ] Working group meetings: monthly * [ ] Working group Share-out/Core team meetings: From the end of Jan: Jan, Abr, Set, Dec * [ ] Book Dash: May and Nov (Exact dates to be reviewed by working group) * [ ] Collab Cafe: no changes but no Collab cafes in August and the last one on 4 December 2024 * [ ] TTW Trainings: bi-monthly sessions for Gitgood / Onboarding (replaces previous onboarding cals and office hours from past year) * [ ] Fireside chat: from Feb on a bimonthly basis (alternate with onboarding meetings) * [ ] Want to decentralise this as a working group style --> Comms and engagement WG * Co-working sessions: Mondays from 11:00 to 12:00, exclusively for TPS? ---> * Fortnightly TTW Delivery Meetings (90 min): Calendar invitation has been sent from 11 Jan to 25 July * Full day TTW Objectives/Operational review (Feb, Jun, Set, Dec) : https://docs.google.com/spreadsheets/d/1e_blaqxjjzUAAbhX1y_cNIN9OVj980j3RYR_n5xRt9g/edit#gid=0 * Annual review * Annual review for 2023 (compare to 2022): https://docs.google.com/spreadsheets/d/1e_blaqxjjzUAAbhX1y_cNIN9OVj980j3RYR_n5xRt9g/edit#gid=0 * December 2023 newsletter: https://hackmd.io/ZG0emvdGQqaS4jwZ8gipw * Closed to Kirstie? to me too, Ale * Maybe the wrong link? * ALS - should be opened now! Notes: - Should other meetings be considered through 2024? - Turing Way unconference! - Difference between Book Dash and uncoference: SSI style --> (AB) No capacity and budget for 2024 - Kirstie and Malvika, do you want to chair/present a topic for a Fireside Chat in 2024? if there's a WG, they should be handling this. Marion - Why should we continue with the core team meetings? Should we have a more open meeting - for anyone to come ---> **Change it to TownHall / Community Hall**. Review the invite list, make it available to everyone. - Transitioning away from a core team - Switching to quarterly share-outs (Town Hall), everyone previously invited is still invited, but now it's open to the wider community - ALS (and/or AAA) could focus on the communications push throughout the year --> uploading the materials we've prepared so far - Agenda and the messaging around the call would open up - Don't use the language around 'closing down of Core Team' --> Restructuring for more sustainable goverannce - Different from the Community Share-outs (which are also share-outs) - Working Groups - possibly using more community spaces (like Collaboration Cafes) to do more work, and recruit more openly from the community - Have more of a roadmap for 2024 to allow more people to be able to get structured feedback - How do TPS members engage with TTW? We need their engagement, but that's responding on feedback from core team - Need more new people coming in in 2024, but - Need roadmap for governance work in 2024: need to do alignment 1:1 between KW & MS - Comms and engagement working group will be created - Three level of decision making: maintainer and constitutional level will get the invitation to join the TTW/TPS meeting - Fireside Chats - Marion W. wants to organise one ### Core team transition to Working Groups (Sustainable Governance) - Upload PR with Governance documentation - What do we want to share in end of January Share-out meeting? ---> Change to beginning in February (AAA dates) - Book Dash report / working group - Planning for meeting in January - MS: recognising successes from 2023 and set the tone of the community - 15 February: Community Call ### Jupyterhub Review the status of the following tasks - [ ] Contract agreement: Arielle status - [ ] Kick off project - Meeting with Sumana - [ ] RACI matrix - [ ] Ethics? Notes: - - - - - - - ## The Turing Way Practitioners Hub - TTW Practitioners Hub branding: - Comms needs us to approve branding materials: https://drive.google.com/drive/folders/1ofxLZmuDv77bFNO8ZPj4zbvrXK7E0gDr?usp=drive_link - Example from Digital Catapult: https://digitalcatapult.my.salesforce-sites.com/events/event/home/bridgeaishowcase - Share the Fireside Chat 2023 (speakers forms are now complete) - Meta AI adoption case study - BridgeAI Annual report - Recruitment support (SRCM, SRA) Ale 2024 - [ ] Case studies: 1-pager BridgeAI branding/ EXTERNAL Comms plan https://docs.google.com/document/d/1yV2Gth7ANRq5MiLB-dFPDKIwqD5ZC2U7/edit?usp=drive_link - [ ] Plan 2024 engagement activities (TBD) - [ ] CRM: first cohort upload Wrap up: - - - - - - -