# The Turing Way - Core Staff delivery plan Meeting (7 August) ## Bi-weekly meetings :::info **Sessions in June & July:** - Thursday 08 June - **[Meeting notes](https://hackmd.io/cR7dO1RvRNyVraIL005zXg)** - Wednesday 28 June - **[Meeting notes](https://hackmd.io/IuFUjKgrTwaCooE8Zd1bIg)** - Thursday 13 July - **[Meeting notes](https://hackmd.io/ZIxxwf67QoSuuvi0SElgNw)** - Monday 7 August - Thursday 7 September (13:00-14:30) **Join Zoom Meeting** https://turing-uk.zoom.us/j/99448423769?pwd=NkkzZ3JjL2J3R3BJRmFHcVFtWm45dz09 **Meeting ID**: 994 4842 3769 **Passcode**: 429581 ::: **Participants** This call is joined by *The Turing Way* Core Staff: * Kirstie Whitaker * Malvika Sharan * Anne Lee Steele * Alexandra Araujo Alvarez * Arielle Bennett (subject to her availability) ## To Review Pre-Meeting - [Governance Discussion on Github](https://github.com/alan-turing-institute/the-turing-way/discussions/3215) - [The Turing Way and The Turing Institute](https://hackmd.io/@KirstieJane/turing-way-turing-inst) - [Theory and Practice of Working Groups](https://hackmd.io/@aleesteele/SyxRDBath) - [TTW Three level of decision making](https://hackmd.io/p_VjibHcT2uvDK2FC7Dx8A?both) DRAFT - Notes from previous meetings - Thursday 08 June - **[Meeting notes](https://hackmd.io/cR7dO1RvRNyVraIL005zXg)** - Wednesday 28 June - **[Meeting notes](https://hackmd.io/IuFUjKgrTwaCooE8Zd1bIg)** - Wednesday 13 July - **[Meeting notes](https://hackmd.io/ZIxxwf67QoSuuvi0SElgNw)** ## Check-in - Alex - Malvika - Kirstie - Anne - Arielle ## Agenda Review together the agenda and agree on priorities and timings. :hourglass_flowing_sand: **Timing:** Total 90 min --- [ Alexandra ] | Duration | Activity | | ---- | -------- | | Start | 👋 Welcome | | 05 mins | Check in | | | 1. Previous commitments Review | | 10 mins | 1.1 The Turing Way and Turing Institute / Updates from previous meeting and next steps (Kirstie) 10 mins | 1.2 Theory and Practice of Working groups / Updates from previous meeting and next steps (Anne) 10 min | 1.3 Three level of decision-making (Ale) 20 min | 2. Ongoing project status: Github new organisation / Fireside Chats 2023 / Book Dash Committee Planning (Liz's email) / Newsletter 10 min | 3. Core team retirement 10 min | 4. Preparation for Core Team Meeting on ?? (was it on September?) 5 mins | Wrap up ### Format: * Adheres to TTW Code of Conduct * We will keep to time (Alex & Anne will keep us on track!) * What we don't get done here, we'll move to the next meeting --- **Parking lot for End of July/Beginning of August** - Three way decision making (Alex): send it to Core Staff delivery by Friday 01 September - Working groups (Anne): send to Core Staff Delivery by Friday 01 September - Core Team retirement - - Rebuilding a steering and an advisory committee - with the community leaders/volunteers - TPS staff who substantially contribute to TTW (lead on areas important for TTW) - Various TPS team members' roles - Who applies for funding and how to do it - Newsletter - TTW Book documentation/updates - fortnightly --- ### 1. Previous Committments #### 1.1 The Turing Way and the Turing Institute (Kirstie): - Clarifying TPS+Turing Way relation [The Turing Way and The Turing Institute](https://hackmd.io/@KirstieJane/turing-way-turing-inst) - CoC : was updated in the book. What is the process to find a new Ombundsman? **Status/next steps**: - Action for Kirstie: Edit document on TPS & Turing Way relationship - Action for Kirstie: Bring up date on Code of Conduct to next delivery team meeting - Who are the members of the committee - Make sure that the distinction for reporting to line manager is clear - Edit - #### 1.2 Theory and General process of working groups (Anne) - Review the updated version of the theory and general process for working groups update this document before we involve WG in writing about their working group: https://hackmd.io/@aleesteele/SyxRDBath **Status/next steps**: - Incorporate a leadership team/level - invite some people from maintainer level - Adding more information from toolkit, reviewing community charters - #### 1.3 Three level decision making chart (Alex) - Levels of decision making (ref shared by BGT: https://wiki.p2pfoundation.net/Three_Levels_of_FOSS_Governance) Alex's Draft: https://hackmd.io/p_VjibHcT2uvDK2FC7Dx8A?both **Status/next steps**: - Comments are include in the Hackmd - Alex will create a new version where we show the relationship between each layer in a circular way, - - - ### 2. Ongoing Project Status #### 2.1 Github New Organisation status (Anne) ##### Notes: - - - - #### 2.2 Fireside Chat 2023 status - September: Practitioner's Hub - EiR speakers - We will propose this on 9 August, Check potential date: **Thursday 28 September** - October: Mantainance - **Scheduled for 26 October** - November: BOOK DASH - Closember - No fireside chat - December: Town Hall (Governance top decision players are there to answer questions) ##### Notes: - - - - #### 2.3 Book Dash Committee Planning * Committe planning applicants: https://hackmd.io/@aleesteele/r19osF052 * Applications review * Commitee Planning Payment/Incentives (Liz's email) Other Questions about the Bookd Dash Planning: * Should The Experts in Residence be encourage to apply? * External Hubs - Funding * Group Activities within the week: i.e. JonnyWritesWords Next steps Liz's email: * KW: we can't pay here as the current governance doesn't allow them to do it. If we would, it should be a decision to be taken by the accessibility working group * AB: overarching point, it would be good to discuss it with the community. Fundamental level we should have the conversation. On the operational level, we don't have a transparent policy to pay her and unfair for the rest of the community. No good mechanisms to pay her. * About paying to volunteers, David is doing the work and as volunteers, at the moment they don't get the honorarium. We will have a policy however it might not cover all the people, specially internationally * Contribution acknoledgment, look at different models in open source spaces * who decides who gets reimbursed for their work * how is that reimbursement dispensed * MS: how do we create a mechanism to support people who need funding. There are grants that might support this type of proposals. * How to make this opportunities open and available directly to the people who need them * There should be policies for types of funding available and which options people have the option to apply * Each working group will have policy documentation in place to make decision, and payment options (if it applies) - **Malvika will come back to Liz** BookDash Commitee - Arielle, Esther and Emma could decide who will be part of the planning committee - Ale will add the agenda on the github discussion and send the calendar invite for a meeting. - This time around, we will not split the WG to the planning committe - Github issue: https://github.com/alan-turing-institute/the-turing-way/issues/3231#issuecomment-1647578024 #### 2.4 Newsletter - we have changed the sender (our gmail account) to our turingway@turing.ac.uk - Comments #### 3. Core Team Retirement * What should we plan here? ##### Notes: - - - - #### 4. Preparation for Core Team Meeting * Can we confirm when this meeting should happen and what should be prepared for it? Deadline to share previous information from the Governance review