# Arielle and Ale - fortnightly meetings 2024

* Holidays approval process: Malvika
* PM lists: Alice will be in charge
* Slack channels
* Cezanne: appraisal, add lines that explain the rational behind the mark
* Monthly catch-up
* POs: Scriberia, Code for Thought, Soapbox, Socks

## 09 April 2024
* Review Finance budget 2023/24
* Deadline to have the financial year in order: 15 April
* Collaborations Workshop: book my hotel (system's name) and train ticket through Grey Dawes
* [Review transition document](https://hackmd.io/M-DXcHVnTB6sX0euTGUCkw)
* [2023/24 Objectives review](https://hackmd.io/YK4HK7i_QAqweh5VYLhGrA) Appraisal scheduled for Wedneday 15 May. Asynchronous review --> Ale will make an initial assessment

## 25 March 2024
* Review Finance budget 2023/24
* Deadline to have the financial year in order: 15 April
* PMU Credit Card - Buy Collaborations Workshop tickets. Deadline is 05 April
* Kirstie: 3 days attendance (£360)
* Alexandra Araujo Alvarez: 2 days attendance (£300)
* Arielle Bennett: 2 day attendance (£300)
* Emma Karoune: 1 day attendance (£150)

PMU Credit card: 02 April - 13:00 (UK Time)

* Schedule transition Meetings:
1. Arielle, Maya, Dominica and Ale (programme management transition): appraisal responsibilities --> 28 March
Potential agenda:
- Budget allocation for our TTWPH PM:50% or Arielle's time can be charged to BridgeAI?
- Appraisal (till the end of April)
- T&C about salary and appraisal
2. Arielle, Malvika, Kirstie and Anne (The Turing Way): Working groups, PM meetings, TPS team meetings but not any more to the TPS Delivery Meeting, the last one would be on 13 March - Not any more on the 27 March / RACI Matrix: 10 April (https://thealanturininstitute.sharepoint.com/:x:/s/rid/EUnS3TZcbCtOhX6RiqcZSuMB_1e8gNtYUvs_pLaOa3vHrg?e=FFfYbr&CID=925A053A-17BB-4414-A30A-CFAAB671FBAA)
4. Malvika, Kirstie, Nico, Dominica and Ale (BridgeAI tasks/priorities) - Agree the first 3-months goals ----> scheduled it to the end of April
5. Arielle/Ale 1:1 will remain till MS and AAA have them set up
6. Malvika and Ale --> 9 April (Onboarding session), from there, weekly meetings

* Agenda for the transition meetings

## 12 March 2024

* Collaborations Workshop expenses
* PM Blogpost
* GEL: Send Ellie the amendment to confirm that we will not invoice them the last invoice
* Book Dash expenses
* Buy merch
* Booklets:
* TTW PH
* RCM Paper, Traditional infrastructure work paper, user personas

### Planning the transition
The transition will start after AIUK. During March, I will finalise expenses

* Documentation for the transition of roles
* Dates: transition starts in April 50%/50%
* Overlap of information: TTW PH programming work + BridgeAI Programming work
* Would I be able to take the PM certification that I was enrolled previously in April? Yes, skills would be important for the new role
* Fridays PM: clarify with Malvika, Nico and Dominica that my set-up is this way, add my days off
* Finalise expenses from TTW and TTW PH
* Document what I do - Good document with all the details from:
* For TTW, PO's outstanding, TTW PM I will chair till the 15th April and will attend the 2 future ones, secretariat support for the working groups,
* For TTW PH
* For Skills Policy Award (Emma)
* What new stuff I will support with:
* TTW PH
* Programming stuff for the community
* Approval changes --> reset changes, no more PO's, no more finance meetings
* Contract should start on the 1 April but need to sign the new contract. Notice period will increase to 3 months.
* Schedule transition Meetings:
1. Arielle, Maya, Dominica and Ale (programme management transition): appraisal responsibilities
2. Arielle, Malvika, Kirstie and Anne (The Turing Way): Working groups, PM meetings, TPS team meetings but not any more to the TPS Delivery Meeting, the last one would be on 13 March - Not any more on the 27 March
3. Malvika, Kirstie, Nico, Dominica and Ale (BridgeAI tasks/priorities) - Agree the first 3-months goals
4. Arielle/Ale 1:1 will remain till MS and AAA have them set up
5. Malvika and Ale

## 27 February 2024
* SRCM interview overlaps with Book Dash meeting
* Task has not been requested? - All good, will send my notes.
* AB: will follow up about Book dash deadlines
* GE: find the contract amendment form (short form)
* https://thealanturininstitute.sharepoint.com/:w:/r/sites/gc/_layouts/15/Doc.aspx?sourcedoc=%7BFF70DB81-986A-45BF-97C3-8C42E385434A%7D&file=Turing%20Amendment%20Agreement%20Template.docx&action=default&mobileredirect=true
* Amend the financial amount and payment schedule, confirm form GE is happy for it and that we can safely relieve it back
* Speaker realease form for Turing staff, is it needed? Nico's question: done, yes.
* Review the sick child policy sent on 21 Feb
* We reviewed the materials for the PRince2: https://myportal.theknowledgeacademy.com/app/courses/course-details/67340/407146

## 13 February 2024
* Help needed for TTW PH 6 March event
* Public event / Registration form: Eventsforce on 13 Feb
* Send
* Catering (AAA)
* Accessibility (AAA)
* DPIA, correct form - Mathison : we will used the previous one we had for the TTW PH
* Session to review RACI Matrix TTW : Scheduled on 4 April. Anne, Malvika, Arielle, Kirstie and Ale. This might be moved earlier o handover instead. Under review
* CZW Jupyterhub status:
* Darren: No news
* Agreement: with Arielle, Friday
* Core capabilities and TPS: TPS, REG will become part of the Core capabilities. Kirstie, Martin and Annie will be leading it.
* BridgeAI: Nico as the Institute lead.

## 01 February 2024

* Are [Ale's 2024 Objectives](https://hackmd.io/YK4HK7i_QAqweh5VYLhGrA) approved? Can I submit them to Cezane? (Deadline: 31 January) :heavy_check_mark:
* Help with IT: Adobe :heavy_check_mark:
* Feb holidays request: 22 and 23 Feb :heavy_check_mark:
* CRM review TTW (review together the ones starting before 2023) :heavy_check_mark:
* The Turing Way - Improving the user experience (01/09/2021 - 28/02/2022)
* Professional Development plan (from Cezanne): bring these comments to a Hackmd to be able to track them :heavy_check_mark:
* [Prince2 Certification](https://www.qa.com/course-catalogue/courses/prince2-foundation-and-practitioner-total-learning-qap2fp-tl/?daterange=29%2F01%2F2024%20-%2029%2F01%2F2026&learningMethod=All&) has been approved and need to choose the right time: **Ideally from 15-19 April (block it in my calendar) + block 2 half days to review the materials the week before.**
"Glad to hear you’re happy to proceed! Regarding timelines, I was going to let you know that due to our 30-day payment terms and The Knowledge Academy’s policy that funds must be paid prior to the course start date, we will need to look at dates from mid-March at the earliest." ---> Email with dates sent to Toni on 7 February.
* TTW Budget Expenses: 2023-24 close down and new document, calculate underspent and use it for:
* AIUK?
* Banner: yes
* Stickers: yes
* Tickets: we have confirmation of Anne, Emma and Ale (Malvika and Kirstie). Organise it to proactively welcome people, fewer people engaging with visitors. We should not buy extra tickets.
* Reminder for the Artwork (internal tomorrow 2/2) :heavy_check_mark:
* Collaborations Cafe? Yes, invoice in advance
* 1st step: SSI - create them in the system (get in contact with Patricia)
* We need to based the PO to something, a quote with terms and conditions
* Talk to Maya, to check the procedure, to pay before 31 March to check what she needs to see to buy the tickets
* Check the attendee list and how can we pay
* Drinks reception: review it, take that decision max on 11 Feb (get Patricia's help for locations)
* Buy the tickets from MS, EK and AAA from the SPA asap
* Help needed for TTW PH 6 March event (maybe I'm panicking) :smiling_face_with_smiling_eyes_and_hand_covering_mouth: and EoI
* Public event / Registration form: Eventsforce
* Accessibilily Catering
* Add BridgeAI event and privacy policy: Sarah will send it to me
* Session to review RACI Matrix TTW
* CZW Jupyterhub status:
* Darren
* Agreement

## 16 January 2024

Agenda:
* [Ale's 2024 Objectives](https://hackmd.io/YK4HK7i_QAqweh5VYLhGrA)
* TTW Ways of working for 2024 (changes in the PM meeting)
* Career development plan:
* Prince2 answer: Chase them
* Learn how to code: link coding and Turing way RPM repo, analysis of outputs of TTW, data set review and machine readable analysis. Apply stuff where I could automate stuff
* Research Software Engineering Bootcamp: check with Jim when it is, Jen and Alden went there.
* Turing Online Platform: https://www.turing.ac.uk/courses
* Jupyterhub Status: waiting for the Executive. Friday, collaboration agreement review between Arielle and I. Ticket with legal

Notes:

1. Send the reviewed version to Arielle and she will check with Maya if she's happy with them.
* Link why we are setting the objectives with Turing Prioririties, TPS PM Objectives and PMU
* Incorporate Maya's and Arielle's comments
* Answer from Arielle
* Ale uploads them to Cezanne

2. I will be able to push back, who will be communicating information to Anne, it should be Malvika. Be very transparent about which meetings I'm going to and which ones I will not. Find a way to find the information from those meeting groups. Structure review. Working groups support