The Turing Way - Core Project Management Meetings 12 Feb 24

# The Turing Way - Core Project Management Meetings 12 February 2024 ## Bi-weekly meetings (with some exceptions) :::info **Sessions in from June 2023 - July 2024:** - Thursday 14 December - [Meeting notes](https://hackmd.io/eJZCoCA7TX2t_5S0wIlSGg) - Thursday 11 January - [Meeting notes](https://hackmd.io/BrxvR9zcR52ld0rJVg6mWw) - Thursday 24 January, from 12:00 - 13:30 - [Meeting notes](https://hackmd.io/RZuRoFIiTN6fjxbkdrdQDw?edit) - Monday 12 February, from 13:00 - 14:30 - Thursday 22 February, from 12:00 - 13:30 (Ale on AL, the agenda will be available on 21 Feb) - Thursday 7 March, from 12:00 - 13:30 **Meeting notes from 2024, will be archived in the [PM Core team meeting notes at the governance folder](https://github.com/the-turing-way/the-turing-way/tree/main/governance/pm-core-meeting-notes)** **Join Zoom Meeting** https://turing-uk.zoom.us/j/99448423769?pwd=NkkzZ3JjL2J3R3BJRmFHcVFtWm45dz09 **Meeting ID**: 994 4842 3769 **Passcode**: 429581 ::: **Participants** This call is joined by *The Turing Way* Core Staff: * Kirstie Whitaker * Malvika Sharan * Alexandra Araujo Alvarez * Arielle Bennett ## Agenda Review together the agenda and agree on priorities and timings. :hourglass_flowing_sand: **Timing:** Total 90 min | Duration | Activity | | ---- | -------- | | Start | 👋 Welcome | | 05 mins | Check in | | 10 mins | Community Call Prep (15 Feb) | 20 mins | 5th Anniversary: Collaborations Workshop + other ideas | 10 min | CZI Localisation Proposal / Jupyterhub updates | 10 mins | Code of Conduct | 10 mins | Practitioners hub - Event 6 March | 10 min | Other - Backlog 5 mins | Wrap up --------- Successful actions: - Job add open for the SRCM for BridgeAI and The Turing Way - Good progress about the Senior Researcher for Open Practices ## Community Call Prep - 15 Feb Github planning doc: https://github.com/the-turing-way/the-turing-way/issues/3510 Framapad Agenda: https://annuel2.framapad.org/p/TTW-community-call-15Feb Planning actions: - [x] Make registration page: - [x] Promote at Turing internal calendar - @AlexandraAAJ - [x] Promote in Turing slack - @aleesteele - [x] Promote on TTW social media - @aleesteele - [x] Promote in Turing newsletters - @AlexandraAAJ - [ ] Slide deck: Introduction to The Turing Way: Governance and Transparency (@KirstieJane_) - [ ] Send a reminder to the 3 working groups about their 5-min presentation ### Agree on next Community Calls dates * Options April/May: - [x] Tuesday 23 April (15:00 - 16:30) ---> CHOSEN! - [ ] Thursday 23 May (15:00 - 16:30) * Options July / Summer: - [x] Thursday 11 July (15:00 - 16:30)/ Move the infrastructure wg meeting ---> CHOSEN * Options Sept/Oct: - [ ] Thursday 19 Sept (15:00 - 16:30) - [x] Thursday 03 Oct (15:00 - 16:30) ---> CHOSEN - [ ] Thursday 17 Oct (15:00 - 16:30) * Options Dec: - [x] Thursday 12 Dec (15:00 - 16:30) ---> Move the infrastructure wg meeting / CHOSEN Notes: - Promote it at The Turing Slack - it hasn't reached enough people - LinkdIn usage: have we decided to use it - - - ## 5th Anniversary Celebrations ### Collaborations Workshop (TPS/TTW Participation) https://www.software.ac.uk/workshop/collaborations-workshop-2024-cw24 CW24 will take place as a hybrid event. The in person aspect will be hosted at Scarman, Warwick Conferences. Dates: 30 April 2024 | 2 May 2024 Actions - [ ] Check the list of potential attendees: https://docs.google.com/document/d/1ET0Uik3HZEnCEGkvmv8zq3MGG-vbyp3eQXVjX1MUyuE/edit - [ ] SPA budget to cover 4 in-person attendees: define team members - [X] Costs for hosting a dinner/drinks / Patricia Herterich Notes: - KW on holiday from the 2 May. Kirstie could put on a workshop about TTW, celebrating the 5 years of The Turing Way ---> focused on TPS members - MS will not be able to join the Collaborations Workshop - Submission plan for TTW workshop, Professionalising data science roles - Malvika pinged on TPS about the minitalks on 25 Jan - Decision: not hosting dinner/drinks in the end, too much other work going on, focus on other avenues for the 5-year celebration - Print out a leaflet from TTW: RCM paper - highlighting the main take aways, Practitioners Hub case studies, Professionalising data science roles - Check with CETAS team to check how much and who they chosen (Action to AAA and AB): layout and printing --> get costs and timelines - We will review the quotes and check if we can do it right and on time ### How do you want to celebrate the 5th year of The Turing Way Github issue: https://github.com/the-turing-way/the-turing-way/issues/3518 Next actions: * Budget donation from SPA (Emma's project) for Anniversary merch (£3000): tote bags, stickers, cards ----> Check this with Matt (Ale) * TTW Podcast: we don't have the costs yet but SPA is considering £5000 for an episode. With that budget, we could include more chapters of TTW book * Can we ask the community to support us with an Anniverysary new design (stickers/tote bags). We need to spend the money by 10 March ---> Check with Anne if she could mock some design. * Liaise with Book Dash working group about new activity(ies) tha would be part of the Book Dash Notes: - Ale will check with Matt if we can spend the budget with merch - Anne could mock some 5 year sticker design - ## CZI Localisation Proposal - Internal meeting happening on Thursday 25 January at 16:00. Attendees? - Anything needed from us? Notes - They probably want to open up a call soon - Good conversation, we flag concerns - No actions on us at the moment - There would be one open call in April, from the Digital Infrastructure Insights Fund - The Translation and Localisation proposal is great, keep an eye on other funds ## CZI Jupyter Hub status - Waiting for Darren to give us the final Turing's approval - AB to chase - AB and AAA are working on the Collaboration agreement - Sumana will not be working with us for this project - KW will open up the project to the community (with CH) to ask for other appropriate organisations facilitating this job, get their perspectives - Chris update will be done once we receive the Turing's approval Notes - Other organisations we could contact> https://www.rit.edu/directory/mpnopen-michael-nolan - Action on KW to coordinate with Chris from Thursday 15 Feb - AB has pinged Darren but now answer yet. She has chased again - - ## Code of Conduct Can we find some time to review the changes made on CoC after some discussions during coworking/collab cafe last year? The main updates are adding the scope and section for the Turing employees. https://github.com/the-turing-way/.github/pull/3 Notes: - Who should approve these changes? - When could we expect this to be approved? Next meeting agenda - Code of conduct - Communications Working group, Expression of interest Notes: - (AAA) Send Github to Ann, for KW's review, check on the employment wording - More explicit support for small inputs, where to store them. - - ## TTW Practitioners Hub It would be great to have your comments about the meta case study or review date: https://docs.google.com/document/d/16Lg-B9wz7gQaBxK0qd4ifMY7z9ZO9f-d_A9nmgkn9aE/edit Agenda for the event on 6 March: https://docs.google.com/document/d/1tmuvE09wixp1ggtl_2BvS6Iwd3L26u4GyNFR93Iq2w4/edit Updates - Arielle supported us with Eventsforce and everything is ready to be published. We're currently waiting for Comms to publish it - Izzy is working on the Comms pack with BridgeAI, there's a call on 13 Feb - Priorities this week: - publish the event on The Turing and BridgeAI websites - finish the EoI for the second cohort and send it to BridgeAI team - meta case study review, add KW notes, starting to be repetitive and the purpose of the case study. Notes - Ideas for The meta case study: - Trying to get words from a stakeholder from AIStandards and add how important it is - Align the reasons why it is important to invest in the Skills Platform and at the TTW PH, include testimonials that have taken the courses (ask Sarah) - - - ## Other Backlog from last meeting. - EoI to open Comms working group - (ALS/AAA) Best design of a working group repo, how we want them to be structured, what is needed, easy templates of the minimum they require to facilitate contributions (issue) - (ALS/AAA) best design to align the community to navigate on the different repos (issue)